Minutes of Council Meetings

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held in the Bethania Community Centre, High Street, Glynneath @ 7pm on Tuesday 13th March 2018.

COUNCILLORS PRESENT:
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Gerry Reynolds;
Councillor John Evans (left the meeting @ 8.45pm);
Councillor Janet Gregory;
Councillor Carolyn Edwards;
Councillor Simon Knoyle;
Councillor Richard Knoyle;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Haulwen Morgan;
Councillor Helen Williams;
Councillor Tony Pritchard.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 8.45pm); Linda Sedgmore (left the meeting 8.40pm);
Mrs Heather Byrd (left the meeting 8.45pm); Mrs Rita Howells (left the meeting 8.45pm);
Mrs Janet Collins (left the meeting 8.45pm); Mrs Jennifer Lake (left the meeting 8.45pm);
Mrs Cheryl Collins (left the meeting 8.45pm); C Southern (left the meeting 8.40pm);
Mrs Ruth Knoyle (left the meeting 8.45pm); S McMenamin (left the meeting 8.45pm);
Mrs Rita Evans (left the meeting 8.45pm); Mrs Karen Roberts (left the meeting 8.45pm);
Mrs Sarah-Jayne Thomas (left the meeting 8.45pm); Wayne Sedgmore (left the meeting 8.40pm);
Jonathon Sedgmore (left the meeting 8.40pm); A Donovan (left the meeting 8.45pm);
Miss Shirley Evans (left the meeting 8.45pm); Miss Catherine Jones (left the meeting 8.45pm);
Miss Lauren Williams (left the meeting 8.45pm); Mrs Irona Davies (Cwmgwrach) (left the meeting 8.45pm);
Mrs Christine Good (left the meeting 8.45pm); Mrs Hilda Donovan (left the meeting 8.45pm);
Nick Thomas (joined the meeting 7.20pm & left the meeting 8.45pm).

ABSENT/APOLOGIES:
The Mayor, Councillor Eddie Jones (in hospital);
Councillor Jennifer Roberts (family commitments).

1) PRESIDING:
The Deputy Mayor, Councillor Dr Del Morgan.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s Announcements at this meeting.

3) APOLOGIES FOR ABSENCE:
The Mayor, Councillor Eddie Jones had sent his apologies as he is in hospital & Councillor Jennifer Roberts had sent her apologies due to family commitments.

4) DECLARATIONS OF INTEREST:
Councillors Simon Knoyle & Carolyn Edwards declared their interest as County Councillors of Neath Port Talbot County Borough Council (NPTCBC). Councillor Dr Del Morgan declared an interest as a County Councillor of NPTCBC & a possible future employee of One Voice Wales.

5) PUBLIC QUESTIONS:
Mrs Heather Byrd asked that in view of the “findings” published in the completed Feasibility Study will the Council prioritise their grant applications & budgeting over the next few years very much towards the “findings” of the study. This was agreed in principle with regards to Section 2 of the study & that grant applications will be prioritised in line with the “findings” of the study. This was also agreed in principle.

6) REPORT ON CRIME/POLICING:
The reported crime figures for January 2018 were 15. They were broken down as:
Anti-Social Behaviour – 2;
Public Disorder – 5;
Violent & Sexual Offenses – 8.

The PACT meeting which took place on Wednesday 7th March 2018 had NO ATTENDEES, therefore the priorities agreed in the meeting held on 17th January 2018 (anti-social behaviour, parking in New Street & use of mobile phones by drivers) remain in place.

NOTE: THE NEXT PACT MEETING WILL BE HELD IN ST. MARY`S CHURCH, CWMGWRACH ON 9TH MAY 2018 (6.30pm). EVERYONE IS WELCOME TO ATTEND.

7) AMENDMENTS TO THE MINUTES OF THE MEETING HELD ON 13th FEBRUARY 2018 -
a) Minute 9c – The note at the end of the minute should read “NOTE: 9b & 9c will be merged into one item under “Christmas Celebrations 2018” from 13th March 2018.
b) Minute 9d – The “trialling of cones” has not been undertaken. YGG Cwmnedd have changed the exit system by closing the top gate.

8) CONFIRMATION THAT THE MINUTES OF THE MEETING OF 13th FEBRUARY 2018 ARE A TRUE RECORD:
Councillors resolved to approve the minutes of the meeting of the 13th February 2018 as a true record with the above amendments.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 13th FEBRUARY 2018 & AGENDA ITEMS:
a) Minute 9a – 13/2/2018 – The Mid & West Wales Fire & Rescue Service`s “Dummy Run” of the Fire Engine to Gellicaebryn – The “dummy run”, with Councillor Janet Gregory present, took place on 21st February 2018 and the fire engine gained access to the whole of Gellicaebryn. THIS ITEM IS NOW CLOSED.

b) Minute 9b &9c – 13/2/2018 – Christmas Celebrations 2018 – The Clerk stated that to ensure everything was in place ready for the Christmas Celebrations on the last Monday in November, then all arrangements, contracts etc. should be “in place” by mid-September. Councillors discussed asking the public for ideas relating to the celebrations, including Christmas Lights, and looking at the proposals, obtaining the necessary quotes etc. for full discussion in the July or September meetings. Councillor Haulwen Morgan volunteered to obtain the quotes & co-ordinate the initiative.

c) Minute 9d – 13/2/2018 – Parking Outside the Schools in New Street – It was reported that the parking continues to be a problem outside the schools. The Clerk will speak to the local PCSOs.

d) Minute 9e – 13/2/2018 – The Vale of Neath Health Centre – It was reported that the “comfort sheds” for the contractor`s employees have been delivered to the site & that the contractor may commence the work on 26th March 2018. If they are unable to do so, the work will commence on Tuesday 3rd April 2018.

e) Minute 9g – 13/2/2018 – The Resurfacing of Part of Gellicaebryn – Councillor Dr Del Morgan reported that he had received written confirmation from all contractors involved in the resurfacing that they had agreed who would carry out the resurfacing, so that areas would NOT be duplicated but due to the inclement weather they had not been able to start the work. If the weather allows, they hope to start on Monday 19th March 2018.

As to the refuse collections, it was reported that the refuse lorries had not attended in the last four weeks. The County Councillors will speak again to the relevant officer in NPTCBC about this & report back as soon as they can.

f) Minute 9i – 13/2/2018 – Parking in Addoldy Road – There was no update on this item at this meeting.

g) Minute 9j – 13/2/2018 -Speeding Vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road and Pedestrians Crossing the Road on the “Rhigos Bank” – It was reported that NPTCBC had agreed to carry out a feasibility study relating to speeding vehicles/car parking on the above mentioned roads in the 2018-2019 Financial Year (1/4/18 to 31/3/19).

h) Minute 9k – 13/2/2018 – The Valley Initiative – There was no update available on this item.

i) Minute 9m – 13/2/2018 – The Langy Bridge – There was no update available on this item.

j) Minute 9n – 13/2/2018 & Agenda item 9a – The Town Council`s Flag Policy – Minute 167/98 of July 1998 read “The Welsh Flag was to be flown at all times and other flags were to be flown only on special occasions and to have a European perspective.” This was reviewed at the meeting held on 14th May 2002 & Minute 067/02 reads “The Welsh Flag (Y Ddraig Goch) is to be flown at all times. Other flags can be flown for certain periods, with the permission of the Council, such as during times of special celebration or remembrance, or in recognition of special visits or event. In the absence of a Council minute, the Mayor is to determine and sanction the agreement for any particular flag and the period of time for it to be flown.”

Minute 068/002of 14/5/2002 then reads “As a result of the implementation of the new policy concerning the flying of flags at the Town Hall, the Council agreed that:
The Welsh Flag, the Union Flag and the special Jubilee flag would be flown at the Town Hall from 17th May 2002 until 30th June 2002. The Council agreed to provide the additional flags required. The Union Flag would be flown at the Town Hall during Armistice week.”

A motion was proposed that the policy remain as stated in Minute 068/002, this was seconded (Motion 1);

A second motion was proposed that three flags were flown outside the Town Hall, with the existing poles being fitted with a “pully system” to remove the need for a “cherry picker” or ladder being used at any time. The three flags proposed were the Welsh Flag, the Union Flag & a flag bearing the Glynneath Town Crest. The motion was seconded (Motion 2);

It was decided to take a vote on Motion 2 and that if the majority vote was NOT in favour of this motion that the existing policy would remain in place.

Several Councillors requested a “named vote”.

The vote was as follows:
Councillor Tony Pritchard – Against Motion 2;
Councillor Carolyn Edwards – Against Motion 2;
Councillor Marion Morgan – Against Motion 2;
Councillor Helen Williams – Against Motion 2;
Councillor Lowri Francis – Against Motion 2;
Councillor Simon Knolye – For Motion 2;
Councillor John Evans – For Motion 2;
Councillor Richard Knoyle – For Motion 2;
Councillor Gerry Reynolds – For Motion 2;
Councillor Haulwen Morgan – For Motion 2;
Councillor Janet Gregory – Against Motion 2;
Councillor Dr Del Morgan – Against Motion 2.

The result of the vote was seven (7) against Motion 2 to five (5) for Motion 2. Therefore, Motion 1 (existing flag policy stays in place) is carried.

Councillors requested that the Clerk contact Centregreat Ltd to see if they will call to report if the flag poles are safe to be used.

k) Minute 9p – 13/2/2018 – The “Dog Bin” in Ynys Y Nos, Pontwalby – There was no update available on this item.

l) Minute 9r – 13/2/2018 – Flooding in Heol Y Glyn & Woodland Park – Councillor Simon Knoyle reported that the work had been completed, although there will be further drainage work to take place further up the “Banwen Road” in the next financial year. THIS ITEM IS NOW CLOSED.

m) Minute 9u – 13/2/2018 – Report from the Representatives of the Council Who Serve on the Feasibility Study Panel on the Feasibility Study Report – The Consultant who completed the report has agreed to attend a meeting, open to the public, in mid-April 2018. The date, time & venue given is Wednesday 18th April 2018 at 7pm in the Glynneath Town Hall.

n) Minute 11 – 13/2/2018 – The Retention of the School Crossing Officer for a Further Twelve (12) Months – The Clerk had contacted NPTCBC, Road Safety Department informing them that the Council wished to retain the School Crossing officer for a twelve month period of 1st April 2018 to 31st March 2019. As soon as the Legal Agreement is received it will be signed by the Mayor or Deputy Mayor and sent back to NPTCBC.

o) Minute 13 – 13/2/2018 – The Drains at the Cemetery – There was no update available on this item at this meeting.

p) Agenda Item 9b – The Pen Y Cymoedd “Wider Waterfall Area” Initiative – The Council decided that they wished to know more about the initiative and asked the Clerk to request that Richard Tyler, Sustainable Tourism Manager of the Brecon Beacons National Park Authority attend the meeting scheduled for 10th April 2018 to explain it in more detail.

q) Agenda Item 9c – Request from Ian Williams of the Glynneath Allotment Society to meet with the Council regarding a Community Pride Initiative – The request was considered but as the Allotment Society have “verbalised” their intention of submitting an application for funding towards this as part of a greater project to the Glynneath Maesgwyn Wind Farm Coummunity Benefit Fund & the Town Councillors are the Panel for that fund, it was decided to wait to meet until after the Maesgwyn Panel Meeting (Scheduled for the evening of Wednesday 23rd May 2018).

10) OTHER REPORTSREPORTS BY REPRESENTATIVES OF THE COUNCIL WHO SERVE ON EXTERNAL BODIES/COMMITTEES:

a) The Glynneath Events Panel have arranged the following events:
31st March 2018 Glynneath RFC - A music night - Tickets available at the rugby club & from members of the Event Panel; 3rd April 2018 - A charity abseil the Dinas Rock, Pontneddfechan;
4th April 2018 – A Community Events Fayre the Glynneath Town Hall between 10:30am & 3.30pm; 6th April 2018 - A Glo-Disco Glynneath Town Hall.

FOR FURTHER DETAILS OF THE ABOVE EVENTS OR IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE EVENTS PANEL, PLEASE CONTACT LOWRI FRANCIS ON HER FACEBOOK PAGE OR BY E-MAIL lwfrancis@outlook.com OR BY TELEPHONE ON 07989715967.

b) The Trem Y Glyn Action Group – There was no update on this item.

ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639 720083, COUNCILLOR DR DEL MORGAN ON 01639 722300 OR COUNCILLOR TONY PRITCHARD ON 01639 720263.

11) CLERK`S REPORT ON PLANNING APPLICATIONS:
There were no planning applications received between 13th February 2018 & 12th March 2018.

12) CLERK`S REPORT ON WRITTEN CORRESPONDENCE:
15/2/2018 from The Welsh Government – The February 2018 Newsletter on the Review of Community & Town Councils in Wales;
22/2/2018 from One Voice Wales – Agenda for the Neath Area Committee meeting of 7th March 2018 & Minutes of the Neath Area Committee Meeting held on 6th December 2017;
1/3/2018 from One Voice Wales – February 2018 Newsletter;
1/3/2018 from the Older People`s Commissioner for Wales – Notice of the “Help Us Shape the Future of Ageing Well in Wales” consultation;
1/3/2018 from The Local Democracy & Boundary Commission for Wales – Guidance for Principal Councils on the Review of Communities;
6/3/2018 from the Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 23rd March 2018 & minutes of their meeting of 26th January 2018;
6/3/2018 from The Independent Remuneration Panel for Wales – Notice of a “Round Table” event on Remuneration for Town/Community Councillors in Wales at the Carmarthen University Halliwell Centre between 10:30am & 12:30pm on Wednesday 11th April 2018.

13) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting but plan to meet sometime in April 2018 (evening) at the Cemetery.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
Although this Committee has not met since the last full Council meeting, several Councillors stated that they would like to thank Mrs Heather Byrd for her “public flyer” on the Welfare Park which she had prepared after reading the Feasibility Study (see minute 9m above). Also, the Council had received a request from Glynneath AFC asking if they would be allowed permission to “site” two or three defibrillators in the Welfare Park. THE REQUEST WAS AGREED BY FULL COUNCIL.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has no met since the last full Council meeting.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee met earlier this evening & made the following reports/recommendations to the full Council:

a) NOTE: COUNCILLOR DR DEL MORGAN DECLARED AN INTEREST AS A POSSIBLE FUTURE EMPLOYEE OF ONE VOICE WALES AND LEFT THE MEETING.

That the Council`s Membership of One Voice Wales be renewed for the twelve month period 1st April 2018 to the 31st March 2019 at a cost of six hundred & twelve pounds)

THIS WAS AGREED BY FULL COUNCIL.

b) That a pay increase of 2.7% be given to all staff with effect from week commencing 2nd April 2018.

THIS WAS AGREED BY FULL COUNCIL.

c) That three quotes be obtained for fixed energy prices to be discussed at the next Finance & Audit Committee meeting (12/6/2018).

THIS WAS AGREED BY FULL COUNCIL.

19) REPORTS FROM TOWN COUNCILLORS:

a) It was reported by the East ward Councillors that there had been some “fly-tipping” near the garages in Woodland park & in and around the car park/lay-byes on the “Rhigos Bank”. The County Councillors agreed to speak to the Waste Enforcement Officers in NPTCBC;

b) There were several reports of “dog mess” not being cleaned by dog walkers in the Welfare Park. The notices will be replaced asking all dog walkers to keep their dogs on the lead in the Park. NOTE: THERE AREDOG BAGSAVAILABLE FROM THE PARK SUPERVISOR/GROUNDS-MAN.

c) A letter signed by three Councillors (Councillor Simon Knoyle, Councillor Haulwen Morgan & Councillor Richard Knoyle) as handed to the Clerk/Deputy Mayor requesting a “Special Meeting2 on 20th March 2018 at the Town Hall to discuss/debate & seek proposals in relation to the cost of & possible disposal of one or both of the Glynneath Town Hall and/or Glynneath Community Centre, a debate/discussion on the use of a Minor Works Grant from NPTCBC to carry out the work needed on the Cemetery Road and an agreement to be made that over the course of the 2018-2019 financial year that a full review for the need/requirement for three grounds-men to be retained by the Council.

NOTE: DUE TO COUNCIL STANDING ORDERS, A DATE, TIME & VENUE MUST BE AGREED BY THE MAYOR, OR IN HIS/HER ABSENCE, THE DEPUTY MAYOR, WITHIN SEVEN DAYS OF RECEIPT OF THE WRITTEN REQUEST FROM COUNCILLORS. THIS MEANS A DATE, TIME & VENUE MUST BE AGREED BY 21st MARCH 2018 & MUST ALLOW THE CLERK AT LEAST THREE WORKING DAYS TO SERVE THE COUNCILLORS SUMMONS & POST THE PUBLIC NOTICE REQUIRED.

20) REPORTS FROM COUNTY COUNCILLORS:
There were no other reports received from the County Councillors.

21) DATE, TIME, VENUE & PROPOSED AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre @ 7pm on Tuesday 10th April 2018. The agenda for the meeting will be posted on the notice boards outside the Community Centre & Town Hall and on this website by 5pm on Tuesday 3rd April 2018.

Agenda Item Proposed – Health & Safety Issues at the Welfare Park & Cemetery.

NOTE; MEMBERS OF THE PUBLIC ARE ENTILTED TO ATTEND THE MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING, TO THE CLERK (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

NOTE; DUE TO TWO BANK HOLIDAYS, WRITTEN REQUESTS TO ADDRESS THE COUNCIL, MUST BE RECEIVED BY 5pm ON THURSDAY 29th MARCH 2018 FOR THE APRIL 2018 MEETING.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held in the Bethania Community Centre, High Street, Glynneath @ 7pm on Tuesday 13th February 2018.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr. Del Morgan;
Councillor Gerry Reynolds (joined the meeting 7.02pm); Councillor Simon Knoyle (left the meeting 8.35pm);
Councillor Richard Knoyle;
Councillor Tony Pritchard;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor Lowri Francis;
Councillor Carolyn Edwards;
Councillor Marion Morgan.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 8.35pm); Mrs L Sedgmore (left the meeting 8.35pm);
Mrs G M Harris (left the meeting 8.35pm); Mrs R D Jones (left the meeting 8.35pm);
Mrs R Knoyle (joined the meeting 7.02pm & left the meeting 7.05pm);
Mrs C Collins (left the meeting 8.00pm); Mrs J Collins (left the meeting 8.00pm);
Mrs H Byrd (left the meeting 8.05pm); Mrs T Pitman (left the meeting 8.35pm);
Mrs R Howells (left the meeting 8.35pm); Mrs J Lake (left the meeting 8.35pm);
Billy Shulver (left the meeting 8.23pm); Mr C Southern (left the meeting 7.40pm).
NOTE: THE MEETING WAS SUSPENDED BY THE CHAIR AT 7.33PM, DUE TO PUBLIC DISRUPTION & RECONVENED AT 7.40PM. THE COUNCIL WENT INTOCLOSED SESSION” AT 8.35pm.

ABSENT/APOLOGIES:
Councillor John Evans (family illness);
Councillor Helen Williams (family illness);
Councillor Haulwen Morgan (holidays).

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
Councillors Helen Williams & John Evans had sent their apologies due to family illness and Councillor Haulwen Morgan had sent her apologies as she is away on holidays.

4) DECLARATIONS OF INTEREST:
Councillors Simon Knoyle & Carolyn Edwards declared their interest as County Councillors of Neath Port Talbot County Borough Council. Councillor Dr Del Morgan declared his interest as a County Councillor of Neath Port Talbot County Borough Council & as a possible employee of One Voice Wales over future months.

5) PUBLIC QUESTIONS:
There were no public questions in relation to the Glynneath Town Council`s duties.

6) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for December 2017 were 13. They were broken down as follows:
Anti-Social Behaviour – 3; Burglary – 1; Public Disorder – 1; Vehicle Crime – 1 & Violent & Sexual Offences – 7.

The reported crime figures & other details relating to them can be viewed at www.police.uk/south-wales/175/;

The PACT meeting which took place on 17th January 2018 agreed that the priorities for the next two months will be anti-social behaviour, parking in New Street & use of mobile phones by drivers.

NOTE: THE NEXT PACT MEETING WILL BE HELD ON THE 21st MARCH 2018 AT 6.30pm IN THE BETHANIA COMMUNITY CENTRE. EVERYONE IS WELCOME TO ATTEND.

7) AMENDMENTS TO THE MINUTES OF THE MEETING OF 9th JANUARY 2018.
There were no amendments to the minutes of the meeting held on 9th January 2018.

8) CONFIRM THE MINUTES OF THE MEETING OF 9th JANUARY 20128 AS A TRUE RECORD.
Councillors resolved to approve the minutes of the meeting of the meeting held on 9th January 2018 as a true record of that meeting.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 9th JANUARY 2018 & AGENDA ITEMS.

a) Minute 7b – 9/1/2018 – The Mid & West Wales Fire and Rescue Service`s “Dummy Run” of the Fire Engine to Gellicaebryn – Councillor Gerry Reynolds reported that he had been contacted by Mr Chris Howells of the MWWFRS, Neath Division to say that the local service would undertake a second dummy run and will invite Councillor Janet Gregory & two residents to be in attendance. This will probably take place on a Wednesday evening within the next four weeks.

b) Minute 9a – 9/1/2018 – Christmas Celebrations 2018 – Can the Christmas Tree be Placed Outside the Bethania Community Centre This Year? – Councillor Lowri Francis reported that she had contacted CADW who had verbally stated that there is not a problem with the tree being situated in the grounds of the Community Centre (Grade 2 Listed Building). There may be a problem with the electricity supply to the tree if it was in the Community Centre grounds but this will be looked at in future meetings when more details are discuss in relation to the 2018 Christmas Celebrations.

c) Minute 9b – 9/1/2018 – Christmas Lights Throughout the Town – There was no update available on this item. However, Councillor Lowri Francis did report that the Glynneath Events Panel had set up a “giving page” for donations towards obtaining new lights.

NOTE: MINUTES 9b & 9c ABOVE WILL BE MERGED AS ONE ITEM UNDER THE HEADINGCHRISTMAS CELEBRATIONS 2018” WITH EFFECT FROM 13th MARCH 2018.

d) Minute 9c – 9/1/2018 – Parking Outside the Schools in New Street – Councillor Lowri Francis reported that YGG Cwmnedd had started “trialling the cones” outside the school & speaking to parents etc. who were parking on the yellow lines, both of which seem to be working. There were no reports from Cwmnedd Junior School.

e) Minute 9d – 9/1/2018 – The Vale of Neath Health Centre – Councillor Carolyn Edwards reported that she had been informed by the Practice Manager of the Vale of Neath Surgery that the date for the start of the clearance/building work on the project was Tuesday 3rd April 2018.

f) Minute 9e – 9/1/2018 – Youth Participation in Town/Community Councils – Councillor Lowri Francis has revisted the local youth clubs and the general feeling from those attending is that no one would like to become the official “Youth Representative of the Council (Youth Councillor) but that they would like the opportunity to come along to either a monthly Council meeting or a relevant Committee meeting in the future to let the Council know their views. IT WAS DECIDED TO CLOSE THIS ITEM UNTIL AFTER THE YOUTHREPRESENTATIVEHAVE MET WITH THE COUNCIL.

g) Minute 9f – 9/1/2018 – The Resurfacing of Part of Gellicaebryn – Councillor Dr Del Morgan reported that it is hoped that the work will start very soon. It was also reported that the land owners had agreed to help with the resurfacing.

Councillor Gerry Reynolds stated that he was worried that with the Coal Authority & NPTCBC being involved in the resurfacing that only the minimum work would be carried out if both parties decided to resurface the same area. he was assured by Councillor Dr Del Morgan that both the Coal Authority & NPTCBC were constantly in touch with each other to ensure that as much of the road as possible was resurfaced.

The Ward Councillors reported that they had received complaints from the residents of Gellicaebryn that the refuse collectors were refusing to drive intoi the road & expected all the residents to take their bins/re-cycling into Addoldy Road for collection. The County Councillors will speak to the relevant officer in NPTCBC about this & will report back as soon as they can.

h) Minute 9g – 9/1/2018 – The Sub-Way Near the Lamb & Flag – Councillor Carolyn Edwards thanked Councillor Lowri Francis for organising the “litter pick” on Saturday 3rd February 2018 & reported that the repainting by NPTCBC will commence either at the end of this week or the beginning of next week. THIS ITEM IS NOW CLOSED.

i) Minute 9h – 9/1/2018 – Parking in Addoldy Road – Councillor Dr Del Morgan reported that he had written to the County Council asking for the Parking Officers to attend the area but as at the date of this meeting not received a reply. He will “chase”.

j) Minute 9i – 9/1/2018 – Speeding Vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road and Pedestrian Crossing on the Rhigos Bank – There was no update available on this item.

k) Minute 9j – 9/1/2018 – The Valley Initiative – There was no update available on this item but there is a meeting of the County`s Valley Initiative Group next week.

l) Minute 9k – 9/1/2018 – The Grass Verges in Maes Y Dre/Craig Nedd – As the work has been scheduled but the NPTCBC as part of their programme for the 2017-2018 financial year, it was decided to close this item. THIS ITEM IS NOW CLOSED.

m) Minute 9l – 9/1/2018 – The Langy Bridge – There was no update on this item including anything about the Pen Y Cymoedd Wind Farm Community Fund Grant Scheme.

n) Minute 9m – 9/1/2018 – The Town Council`s Flag Policy – This item has been placed on the agenda for discussion in the March 2028 meeting. Councillor Gerry Reynolds asked the Clerk to try to locate the original policy agreed by the Council in 2005 & send it out with the paperwork for the March meeting.

o) Minute 9q – 9/1/2018 – Section 137 Grants to National Charities – The Clerk reported that he had written to the three charities who were unsuccessful in obtain a Section 137 Grant in January 2018 asking them if they would be able to give more detailed figures relating to their specific work in Glynneath but had not received a reply from any of them. It was decided to close this item until any answers were received. THIS ITEM IS NOW CLOSED.

p) Minute 19a – 9/1/2018 – The “Dog-Bin” in Ynys Y Nos, Pontwalby – There was no update available on this item.

q) Minute 19b – 9/1/2018 – Rubbish Being Left by County Council Refuse Collectors – The County Councillors reported that they had spoken to the NPTCBC Waste Management who had told them that they had been informed in error that the County Council had a “clean-up” team who followed the lorries on collection days. This team does exist but will only respond to specific complaints from members of the public if time & work schedule allows.

THE SWITCHBOARD NUMBER FOR NPTCBC IS 01639686868, PLEASE ASK FOR REFUSE/WASTE COLLECTIONS.

r) Minute 19c – 9/1/2018 – Flooding in Heol Y Glyn & Woodland Park – Councillor Simon Knoyle reported that he had been assured by NPTCBC that the outstanding work on the drainage etc. on the “Banwen Road” should be completed by 16th March 2018.

s) Minute 20 – 9/1/2018 – Health Board Consultations – Councillor Carolyn Edwards reported that it had been decided the the Thoracic Unit will remain in Morriston Hospital in the ABHUMB but there is still an on-going consultation into the Major Trauma Unit being “centralised” in one hospital in South Wales.

t) Agenda item 9a – Discussion on Pot Holes in the Cemetery – Councillor Jennifer Roberts asked the Council to look at photographs taken by a member of the public of “pot holes” in the Cemetery. These photographs were examined and after examination the majority of the Council believe that they are not “pot holes” but uneven ground which will occur anywhere where there is a a grass area. The Clerk will speak to the groundsmen to monitor the ground for pot holes & if/when they occur, they be filled in as soon as possible. THIS ITEM IS NOW CLOSED.

u) Agenda item 9b – Report from the Representatives of the Council Who Serve on the Feasibility Study Panel on the Feasibility Study Report – Councillor Dr Del Morgan gave a short report on the reported from the Consultant dated 29th January 2018 (copy received by the Clerk at 9.50pm on Monday 12th February 2018) as follows:

  • A total of 227 (two hundred & twenty-seven) local people had responded ( a household response rate of just over 15%);
  • There were 12 (twelve) responses from local businesses & community organisations;
  • The age profile of those responding was reasonably representative of the community & there was a good geographical spread of the residents.

The prioritised “Top Ten” list of the Issues & Opportunities were as follows:
1) Improvements to the Welfare Park;
2) Improvements to the town entrances & along the High Street;
3) Improvements in the co-ordination between dissemination of information about local facilities, clubs & societies;
4) More activities catering for the specific needs of young people;
5) More community events;
6) an improved local shopping experience;
7) Improvements to existing local walks;
8) The development of local tourism opportunities;
9) More activities catering for the specific needs of parents with young children;
10) Better local transport services.

The Consultant`s conclusions & recommendations were not reported to this meeting.

It was reported that the Consultant had offered to attend a public meeting to explain the findings for a small fee. The Council asked the Clerk/Mayor to contact the consultant to see what his fee will be & if it is acceptable to the full Council to arrange a suitable date for him to attend a meeting to be held in the Town Hall.

The Council asked if a copy of the full report could be sent to each Councillor as soon as possible. They also asked the Clerk to deliver a copy to the Glynneath Library for members of the public to read/copy.

v) Agenda item 9c – Discussion on the General Data Protection Regulation & Subject Access Requests – It wad acknowledged that the above guidelines were changing in May 2018. However, a communication had been received from NALC (The National association of Local Councils) stating that in their view any Town or Community Council Clerk or other Council employee should NOT be the administrator of the Council`s CCTV. (The Information Commissioner (ICO) requires registration details of who administers CCTV). The Clerk had fed back to NALC that if this was to be the case, then all Councils would need to incur extra expenditure to employ someone to administer the CCTV (on a zero hours contract) as Councillors cannot, under ICO Regulations, be the administrator.

This & other contents of the Regulations were noted by the full Council.

10) OTHER REPORTSREPORTS BY REPRESENTATIVES OF THE COUNCIL WHO SERVE ON EXTERNAL BODIES/COMMITTEES:
a) Councillor Lowri Francis reported that the Glo-Disco arranged by the Events Panel at the Town Hall on Friday 9th February 2018 was a great success. The “litter pick” held on 3rd February 2018 was also very successful. Lowri thanked everyone who was involved in the above events.

Councillor Francis asked if Mrs Tina Pitman could be allowed to sell home-made, knitted daffodils in the Community Centre with the proceeds being utilised by the Events Panel towards the Nativity Scene which they propose to arrange for the 2018 Christmas Celebrations. This was agreed by full Council.

Lowri asked if the Event Panel could “store” their equipment for “litter picks” in the Community Centre & this was also agreed by the Council.

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE EVENTS PANEL, PLEASE CONTACT LOWRI ON HER FACEBOOK PAGE, BY EMAIL AT lwfrancis@outlook.com OR BY TELEPHONE ON 07989715967.

b) The Trem Y Glyn Action Group – There was no update given on this item.

ANYONE WISHING TO JOIN THE ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR DEL MORGAN ON 01639722300.

11) PLANNING APPLICATIONS:
10/1/2018 – Applicant: Gavin Davies, 30 Brynhyfryd, Glynneath, Neath SA11 5BA – Proposed two storey, single storey rear extension & patio construction at the applicant`s address – REF: P2018/0016;
22/1/2018 – Applicant: Matthew Hall, HPC (Wales) Limited, Lower Gaufron Farm, Howey, Llandrindod Wells LD1 5RG – Details to be agreed in association with Conditions 5 (Drainage Scheme) & Condition 15 (Means of Enclosure) of application P2013/0947, granted on 17th December 2015, in respect of the Glynneath Health Centre on Land Off the B4242 at Glynneath – REF: P2018/0056;
9/2/2018 – Applicant: The Cuddy Group Limited, c/o, Geraint John Planning Limited, Sophia House, 28 Cathedral Road, Cardiff CF11 9LJ – Proposed residential development for up to 50 dwellings with access to be determined (OUTLINE PLANNING) on Land at Chain Road, Glynneath – REF: P2014/0083.

12) CLERK`S REPORT ON WRITTEN CORRESPONDENCE:
11/1/2018 from The Bridgend Coalition of Disabled People – Details of their petition to the Welsh Government calling for an Access Certificate for all premises in Wales (the link is https://www.assembly.wales/en/gethome/e-petitions/Pages/petitiondetail.aspx?PetitionID=1273;
19/1/2018 from Mrs T Pitman – A thank you letter for helping her raise thirty six pounds for the 2017 Royal British Legion Poppy Appeal;
22/1/2018 from The Mid & West Wales Fire & Rescue Service – Notice that the NPT Public Services Board Well-Being Plan is under consultation until 1st February 2018 & that there is a Consultation Event at the Glynneath Fire Station between 2pm & 4pm on Tuesday 23rd January 2018;
23/1/2018 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 26th January 2018 & minutes of their meeting held on 24th November 2017;
23/1/2018 from The Glynneath Male Voice Choir – A thank you letter for the Section 137 Grant agreed at the meeting held on 9th January 2018;
26/1/2018 from Tenovus Cancer Care – Request to the “Mayor Elect for 2018-2019” to adopt he charity as the “Mayor`s Charity” for their year in office;
26/1/2018 – from The Welsh Government – Notice to Councillors that the Town/Community Council Review Panel are holding an event at the St Peter`s Civic Hall, 1, Nott Street, Carmarthen between 9.30am & 12.30pm on Tuesday 13th March 2018;
30/1/2018 from The Abertawe Bro Morgannwg Community Health Council – January 2018 Newsletter;
31/1/2018 from One Voice Wales – “Budget Preparation 2018-2019” – The findings of the Independent Review Panel on Town/Community Council Expenses;
1/2/2018 from the Vale of Neath Practice – Copy of a letter to the General Manager of First Cymru re: Bus services in Glynneath;
2/2/2018 from Western Power – Notice of an electricity interruption in Heol Y Glyn between 9.30am & 9.45am on Friday 16th February 2018;
7/2/2018 from Neath Port Talbot County Borough Council, Road Safety Team – Notice that the Annual Agreement to retain the School Crossing Officer expires on 31st March 2018 (SEE NOTE BELOW);
8/2/2018 from The Welsh Government – Notice that all burial/cremation fees for people under the age of 18 have been removed in Wales with immediate effect.

Also received – A Section 137 request for a donation from The Alzheimer`s Society.

NOTE: AS THERE IS A SHORT TIME SCALE FOR THE ANNUAL AGREEMENT FOR THE RETENTION OF THE SCHOOL CROSSING OFFICER, IT WAS DECIDED TO VOTE ON THIS SUBJECT. THE COUNCIL ASKED THE CLERK/RFO HOW MUCH THE ANNUAL COST WAS TO THE COUNCIL. THE CLERK/RFO EXPLAINED THAT THE COST IN THE LAST TWELVE MONTHS HAD BEEN FIVE THOUSAND & TWENTY POUNDS BUT WITH THE INCREASE IN THE CONTRIBUTION TO STAFF PENSIONS, DUE IN APRIL 2018 & THE POSSIBLE INCREASE IN LOCAL GOVERNMENT STAFF WAGES (ESTIMATED 1%) THEN THE COST FOR THE NEXT TWELVE MONTHS WOULD BE APPROXIMATLEY FIVE THOUSAND, TWO HUNDRED POUNDS. THIS WOULD MEAN AN INCREASE 0F ONE HUNDRED & EIGHTY POUNDS FOR THE NEXT YEAR.

IT WAS STATED BY THE MAYOR THAT THE SCHOOL CROSSING OFFICER (WHO IS EMPLOYED BY NPTCBC AS TOWN/COMMUNITY COUNCILS CANNOT EMPLOYCROSSING OFFICER” – NPTCBC PAY THE WAGES/PENSION & THEN INVOICE THE COUNCIL FOR RE-IMBURSEMENT AT THE END OF EACH QUARTER) – HAD BEEN BUDGETED FOR IN THE COMMITTEE DISCUSSIONS LAST NOVEMBER.

Councillor Gerry Reynolds asked for a “named vote” on this item. The voting was as follows:
Councillor Dr. Del Morgan – In favour of retaining the School Crossing Officer;
Councillor Tony Pritchard – In favour of retaining the School Crossing Officer;
Councillor Marion Morgan – In favour of retaining the School Crossing Officer;
Councillor Carolyn Edwards – In favour of retaining the School Crossing Officer;
Councillor Lowri Francis – In favour of retaining the School Crossing Officer;
Councillor Jennifer Roberts – In favour of retaining the School Crossing Officer;
Councillor Simon Knoyle – In favour of retaining the School Crossing Officer;
Councillor Richard Knoyle – In favour of retaining the School Crossing Officer;
Councillor Gerry Reynolds – In favour of retaining the School Crossing Officer;
Councillor Janet Gregory – In favour of retaining the School Crossing Officer;
Councillor Eddie Jones – In favour of retaining the School Crossing Officer.

The result of the vote was unanimous in retaining the Scholl Crossing Officer for another twelve months. The Clerk will inform NPTCBC within the next seven days.

13) REPORTS FROM THE CEMETERY COMMITTEE:
Although this Committee has not met since the last full Council meeting, Councillor Simon Knoyle reported that although the drains in the Cemetery had been cleaned, there is still a problem with the drains in the driveway as when it rains water runs out of the driveway onto the public road. It was suggested that the Groundsmen carry out an investigation to this problem by digging up the road to look at the drains.

As there may be factors which would affect the above suggestion, the Mayor suggested that further discussion take place in “Closed Session” (discussion would mean releasing personal details relating to staff members). This was agreed by full Council.

The Clerk reported that he had received a telephone request for steps to be built on the slope at the top of the Cemetery to help older people who visit to gain access to the “newer” plots. It was decided that the Cemetery Committee will meet to look at this & other items at the Cemetery after British Summer Time begins. (This meeting will take place in the evening).

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
Although this Committee has not met since the last full Council meeting, Councillors Marion Morgan & Janet Gregory reported that all items that were not being used in the Town Hall had been cleared from the Hall. They requested that the Clerk remind future hirers that it is their responsibility to ensure that they thoroughly clean up after their events/attendance & that all rubbish etc. is taken away from the Hall (by the hirer) & disposed of safely.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly & will meet on the 13th March 2018.

19) REPORTS FROM TOWN COUNCILLORS:
a) Councillor Lowri Francis reported that there were now new rubbish & “dog bins” on Pontneathvaughan Road. She thanked the County Councillors for their assistance in securing the new bins for the area.

20) REPORTS FROM COUNTY COUNCILLORS:
There were no other reports made by the County Councillors to this meeting.

21) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath at 7pm on Tuesday 13th March 2018. The agenda for the meeting will be posted on the notice boards outside the Town Hall & Community Centre and on this website by 5pm on Tuesday 6th March 2018.

Agenda Items Proposed – The Council`s Flag Policy.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING, TO THE CLERK AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING (NOTE: FOR THE MEETING SCHEDULED FOR THE 13TH MARCH 2018, THE REQUESTS WOULD NEED TO BE RECEIVED BY 5PM ON FRIDAY 2ND MARCH 2018).

The meeting closed at 9.40pm.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held in the Bethania Community Centre, High Street, Glynneath @ 7pm on Tuesday 9th January 2018.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Haulwen Morgan;
Councillor Jennifer Roberts;
Councillor Janet Gregory;
Councillor Carolyn Edwards;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Gerry Reynolds;
Councillor Simon Knoyle;
Councillor John Evans (left the meeting @ 9.20pm).

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 9.22pm); Jonathon Sedgmore (joined the meeting 7.15pm & left the meeting 9.22pm); Wayne Sedgmore (joined the meeting 7.15pm & left the meeting 9.22pm); Mrs Linda Sedgmore (left the meeting 8.55pm);
Miss Shirley Evans (left the meeting 9.22pm); Mrs G M Harris (left the meeting 9.22pm);
Billy Shulver (left the meeting 9.22pm); Mrs Heather Byrd (left the meeting 8.47pm);
Mrs Tina Pitman (left the meeting 9.22pm). NOTE: THE COUNCIL ENTERED "CLOSED SESSION" 9.22pm:

ABSENT/APOLOGIES:
Councillor Tony Pritchard (Illness);
Councillor Helen Williams (Family Illness)
Councillor Richard Knoyle (Work Commitments).

1) PRESIDING:
The Mayor, Councillor Eddie Jones;

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements;

3) APOLOGIES FOR ABSENCE:
Councillor Richard Knoyle had sent his apologies due to work commitments, Councillor Helen Williams had sent her apologies due to a family illness & Councillor Tony Pritchard had sent his apologies due to illness.

4) DECLARATIONS OF INTEREST:
Councillors Carolyn Edwards, Simon Knoyle & Dr Del Morgan declared their interest as County Councillors of Neath Port Talbot County Borough Council. Councillor Dr Del Morgan declared an interest to receive possible future work from One Voice Wales.

5) PUBLIC QUESTIONS:
There had been two (2) e-mails received as follows:
a) 29/12/2017 from Mr Alun Morris – “Why were the flags that had been put up outside the Town Hall removed?” – The Chair stated that the Council had resolved not to put up any flags outside the Town Hall until after all aspects of the Town`s Feasibility Study had been discussed & as they were erected by a contractor who had not been instructed by the Council they had therefore been removed;
b) 29/12/2017 – from Mrs Heather Byrd – “Can the public questions be moved to the end of the meeting so that questions can be asked about an agenda item for January 2018? – It was decided that this WOULD NOT be possible.

6) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for November 2017 were ten (10) – Anti-Social Behaviour – 3; Other Theft – 3 & Violent & Sexual Offences – 4.

The PACT meeting held on 22nd November 2017 agreed the priorities to be anti-social behaviour, the use of mobile phones by drivers & parking in New Street, Glynneath.

NOTE: THE NEXT PACT MEETING WILL BE HELD AT 6.30pm ON WEDNESDAY 17th January 2018 IN ST. MARY`S CHURCH, CWMGWRACH

7) AMENDMENTS TO THE MINUTES OF THE MEETING HELD ON 12th December 2017:
a) Page 1 – Councillors Present – Councillor Jennifer Roberts was omitted in error as she was present at the meeting;
b) Page 5 – Minute 9f – The 5th Paragraph should read “Whilst this is good news, Councillors Gerry Reynolds & Janet Gregory were surprised that the “dummy run” had taken place as they had been promised by Mr Howells that they & some residents of Gellicaebryn would be informed on when it was taking place so that they could be in attendance”;
c) Page 7 – Minute 9u – Paragraph 5 – The first sentence should read “It was reported by the County Councillors of Glynneath & Blaengwrach that they requested that the NPTCBC Cabinet defer their decision that the bridge be demolished until money can be found for a capital project to replace it.”;
d) Page 8 – Minute 11 – The note on the County Councillors remaining in the meeting for the Planning Reports contains the word “her”. This should read “their”.

8) CONFIRMATION THAT THE MINUTES OF THE MEETING OF 12th December 2017 ARE A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the Ordinary Meeting held on 12th December 2017 as a true record of that meeting with the above amendments having taken place.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF THE 12th DECEMBER 2017 & AGENDA ITEMS:

a) Minute 5b – 12/12/2017 – Christmas Celebrations 2018 – Can the Christmas Tree be placed outside the Bethania Community Centre next year? – This is an on-going part of a review, which had already been decided upon, into the Christmas Decorations/Swith-on/Santa`s Grotto for 2018;

b) Mniute 5c – 12/12/2017 – The Christmas Lights are not as good as lights in other Towns/Villages. Can they be upgraded? – This will also form part of the review mentioned in minute 9a above. (NOTE: IT WAS STATED THAT THE PRELIMINARY QUOTES FOR NEW LIGHTS HAD BEEN STARTED AND THAT THE CHEAPEST QUOTE RECEIVED TO DATE WAS FORTY THOUSAND POUNDS AND IF THESE WERE ACCEPTED IT WOULD MEAN THAT THE LOCAL RATES WOULD HAVE TO BE VASTLY INCREASED TO COVER THE COST. COUNCILLORS WILL SEEK FURTHER QUOTES.) It was suggested that the renewal of any festive lighting be “staggered” rather than all the lights be renewed at the same time. It was also suggested that as a cost cutting exercise, quotes be obtained for the new festive lighting to be placed only at the Town “gateways”. The above suggestions will firm part of the on-going discussions and up to date reports will be given as they become available;

c) Minute 9a – 12/12/2017 – Parking Outside the Schools in New Street – There was no update available on this item. However, it was reported that the school governors of YGG Cwmnedd will be discussing this at their meeting next week;

d) Minute 9c – 12/12/2017 – The Vale of Neath Health Centre – There was no update but it was reported that the Vale of Neath Practice Patients Participation Group will meet on 15th January 2018 and will hopefully have a date for the development to start at that meeting;

e) Minute 9e – 12/12/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis will revisit the local youth clubs when they recommence next week;

f) Minute 9f – 12/12/2017 – The Resurfacing of Part of Gellicaebryn – Councillor Dr Del Morgan reported that the Drainage Engineers of NPTCBC had stated that the required drainage work will commence as soon as the weather allows. This will need to be completed before the road can be resurfaced;

g) Minute 9h – 12/12/2017 – The Sub-Way Near the Lamb & Flag Inn – Councillor Carolyn Edwards reported that the proposed repainting by NPTCBC as not been started. She will give an update when one becomes available.

Councillor Lowri Francis reported that there will be a “litter pick” with Keep Wales Tidy in the area around the sub-way on Saturday 3rd February 2018. IF ANYONE WISHES TO HELP WITH HE LITTER PICK, PLEASE CONTACT COUNCILLOR FRANCIS ON 07989715967 OR E-MAIL lwfrancis@outlook.com;

h) Minute 9i – 12/12/2017 – Parking in Addoldy Road – It was reported that vehicles are starting “to creep onto the yellow lines” once again. The County Councillors will ask the County Parking Officers to attend this item;

i) Minute 9j – 12/12/2017 – Speeding Vehicles on Pontneathvaughan Road, Merthyr Road & Aberdare Road and Pedestrians Crossing the Road on the Rhigos Bank – There was no update available on this item;

j) Minute 9n – 12/12/2017 – The Valley Initiative – There was no update on this item but there is a meeting of the County Valley Initiative Group next week;

k) Minute 9o – 12/12/2017 – The Grass Verges in Maes Y Dre/Craig Nedd – There was no update on this item but Councillor Carolyn Edwards reported that NPTCBC had informed her that the work forms part of their programme for the 2017-2018 Financial Year;

l) Minute 9q – 12/12/2017 – The Langy Bridge – Councillor Simon Knoyle reported that the Pen Y Cymoedd Wind Farm Fund Administrators are meeting next week & he hoped to attend to see if the project to save the bridge was a viable project for funding from this scheme;

m) Minute 9r – 12/12/2017 – The Town Council`s Flag Policy – Several Councillors asked for this item to be placed on the agenda for discussion at the March 2018 meeting (after the Feasibility Report has been made to the full Council);

n) Minute 9s – 12/12/2017 – The Holding of Keys to Council Premises by Councillors – Councillor John Evans has returned the keys to the Town Hall due to an on-going family illness & Councillor Marion Morgan volunteered to be the “Council Contact” for the Town Hall. This was agreed by the full Council who thanked Councillor Evans for holding the keys. THIS ITEM IS NOW CLOSED;

o) Minute 12 – 12/12/2017 – Fly Tipping in Glynneath – Councillor Eddie Jones reported that the County Borough Officers had acknowledged receipt of the evidence relating t the “fly tippers” & that they would be looking for a prosecution. They stated that they would not be able to give further updates as further reports may prejudice any case. THIS ITEM IS NOW CLOSED;

p) Agenda item 9a – Section 137 Grant Requests Received between 1/7/2017 & 31/12/2017 – there were five requests received as follows:

31/8/2017 from the Glynneath Community Events Panel – Request for waiver of fees for a choir concert to be held in the Town Hall on 3rd November 2017 – NOTE: COUNCILLOR LOWRI FRANCIS DECLARED HER INTEREST AS CHAIR OF THE EVENTS PANEL & LEFT THE MEETING WHILE THIS REQUEST WAS BEING DISCUSSED – The request meets with all the regulations for a Section 137 Grant and it was agreed to waive the fees – COUNCILLOR LOWRI FRANCIS RE-JOINED THE MEETING;

30/10/2017 from the Glynneath Male Voice Choir – request for a donation of one hundred & fifteen pounds towards their Annual Concert – NOTE: COUNCILLOR DR DEL MORGAN & COUNCILLOR GERRY REYNOLDS DECLARED THEIR INTEREST AS MEMBERS OF THE GLYNNEATH MALE VOICE CHOIR & LEFT THE MEETING WHILE THIS REQUEST WAS BEING DISCUSSED – This request meets with all the regulations for issuing a Section 137 Grant & it was agreed. The Clerk will issue & cheque for one hundred & fifteen pounds to the choir in the next two weeks – COUNCILLORS DR DEL MORGAN & GERRY REYNOLDS RE-JOINED THE MEETING;

There were three other requests received from the Welsh Heart Charity, the welsh Ambulance Service & Relate Cymru. These were discussed and although the Council acknowledge that they are all very worthy charities, it is felt that they are not specific in what they do for the people of Glynneath to qualify for a Section 137 Grant.

NOTE: Councillor Gerry Reynolds stated that he feels that National Charities requests for a S137 Grant should be considered in future years & that the Council should reply to them asking them to supply further details specifically relating to their work in Glynneath so that due consideration can be given to their requests forb this type of grant. (If any of their activity included administration, this type of grant will be available to them). It was proposed that a small donation of ten pounds be made to the National Charities. A vote was taken with two members in favour, eight against & one abstention. The proposal was denied.

r) Agenda item 9b – Discussion/Setting of the 2018/2019 Precept (Local Rates) – Figures for the possible precept for 2018/2019 had been prepared in line with the 2017/2018 base line figure 0f 1353.26 to calculate Council Tax in Band D in respect of the Precept (the up to date figure has not been received from Neath Port Talbot County Borough Council, Council Tax Section). these figures were examined together with the summary of income & expenditure for the period 1/10/2016 to 30/9/2017 which had been collated after the Budget Meetings with the Committees (Parks & Open Spaces, Cemetery, Town Hall & Community Centre, Project Action Group & Human Resources).

After a lengthy discussion in which the Council stated that they would look for “savings” in the expenditure or increased income raised and taking into consideration the “wish list” of each committee (no definitive figure/quotes for proposed work/services each committee wanted/needed to do had been finalised as of the date of this meeting) it was mentioned that the lowest quote received to date for replacing all the Christmas Lights was forty thousand pounds (see minute 5c of the December 2017 meeting & minute 9b above) and to do this would mean an increase of at least 32% on the Precept. This was felt to be irresponsible & the Council requested that further quotes be obtained for this item to include the “leasing” of the lights or partial “stepped replacement” of the lights over the next five years.

I was finally decided that for 2018/2019 the Council Precept be set to “budget across the board” and that for 2019/2020 each Committee come to the November budget meetings with approximate quotes/costings for the work/services they want to carryout/provide in the 2019-2020 Financial Year (1st April 2019 to 31st March 2020).

A proposal was made and seconded to increase the Precept by 4% to include a “earmarked reserve” of five thousand pounds for 2018-2019.

A second proposal, which was seconded was to increase the Precept by 7.5% to include a “earmarked reserve” of five thousand pounds for 2018-2019.

Both proposals were voted on with four (4) Councillors voting in favour of the first proposal & five (5) Councillors voting in favour of the second proposal with two (2) abstentions.

The proposal to increase the Precept for 2018-2019 by 7.5% to an overall figure of one hundred & forty-four thousand, seven hundred & forty-eight pounds 07p was carried.

10) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES/BODIES:

a) Councillor Lowri Francis reported that there will be an Events Panel Committee meeting in the Bethania Community Centre at 6.30pm on Thursday 18th January 2018.

ANYONE WISHING TO BECOME A MEMBER OF THE EVENTS PANEL SHOULD PLEASE CONTACT COUNCILLOR FRANCIS ON HER FACEBOOK PAGE, BY E-MAIL AT lwfrancis@outlook.com OR BY TELEPHONE ON 07989715967;

b) Councillor Dr. Del Morgan reported that the Feasibility Study had been delayed due to a family illness of the contractor carrying out the study. The report will not be available to the Panel until mid-January 2018 which will mean that the report to the Council will be made in the February 2018 meeting;

c) It was reported that the Swansea University Study relating to Care Services in the Vale of Neath (which will include Trem Y Glyn) has commenced and that a further report will be made as soon as their findings are published.

ANYONE WHO WANTS TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACR COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR DEL MORGAN ON 01639722300.

11) CLERK`S REPORT ON PLANNING APPLICATIONS:

NOTE: COUNCILLORS DR DEL MORGAN, SIMON KNOYLE & CAROLYN EDWARDS DECLARED THEIR INTEREST AS COUNTY COUNCILLORS OF NEATH PORT TALBOT COUNTY BOROUGH COUNCIL & TOOK NO PART IN THE DISCUSSIONS ON THIS ITEM.

21/12/2017 – Ref: P2017/1074 – Mrs Kayleigh John of Craig Y Nos, Pontwalby, Glynneath, Neath SA11 5LT – Single storey front extension, first floor side storage extension, increase in main roof ridge to create accommodation within the roof space with a side terrace/balcony and six (6) roof-lights within the front & rear roof planes at Craig Y Nos, Pontwalby;
8/1/2018 – Ref: P2018/0006 – Leigh Davenport of 24 Waungron, Glynneath, Neath SA11 5AS – Singke Storey side/rear extension & driveway at 24 Waungron, Glynneath.

12) CLERK`S REPORT ON WRITTEN CORRESPONDENCE:
29/12/2017 from The High Sheriff of West Glamorgan – Details of & request for nominations for the 2017-2018 High Sheriff`s Volunteer Awards;
29/12/2017 from One Voice Wales – List of Training Courses for Councillors being held in the South Wales Area between 1st February 2018 & 31st July 2018;
29/12/2017 from One Voice Wales – Update on their request for feedback/comments on the Welsh Government`s Consultation “Town & Community Councils, the Next Step”.

On the 9th January 2018 a request for financial support in the form of a Section 137 Grant was received from the Teenage Cancer Trust.

13) REPORTS FROM THE CEMETERY COMMITTEE:

This committee has not met since the last full Council meeting. However, the Clerk reported that he had been approached by the Cemetery Supervisor with a list of repairs needed on the Kubota at the Cemetery. The Clerk had spoken to the Council`s supplier who caaries out all the maintenance on the machinery & he had been assured that for five hundred & seventy five pounds (inclusive of VAT & including the Annual service of the tractor) it would allow it to be used for a further twelve months. The full Council agreed to the work being carried out.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee has not met since the last full Council meeting.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly & is scheduled to meet next on the 13th March 2018.

19) REPORTS FROM THE TOWN COUNCILLORS:

a) It was reported that the Neath Port Talbot County Borough Council are placing a “dog-bin” in Ynys Y Nos, Pontwalby but it has not been put in place yet. The County members will “chase” this item;

b) Several Councillors reported that they had received more complaints about rubbish/re-cycling being dropped by the collectors & just being left where it lands. This Council has made several complaints to the Neath Port Talbot County Council Waste Management Section in the past & has been told that NPTCBC send a “Clearance Team” on the afternoon of each collection to ensure that rubbish/re-cycling is not being left on the ground. THIS IS OBVIOUSLY NOT HAPPENING & THE COUNCILLOR ASKED THE COUNTY MEMBERS TO SPEAK ONCE AGAIN TO THE HEAD OF WASTE MANAGEMENT ABOUT THE COMPLAINTS;

c) The Councillors representing the Glynneath East Ward (Councillors Gerry Reynolds, Haulwen Morgan & Lowri Francis) reported that they had received complaints about the recent flooding in Heol Y Glyn & Woodland Park. It was reported that the drainage scheme carried out last year by NPTCBC has helped slightly with the problembut on inspection had been found not to have been completed as stated in the plan seen by the County Councillors. the County Councillors will met with the relevant officers in NPTCBC to discuss this further;

d) Several Councillors asked for an update on Maes Y Ffynon House as it still has not been secured. Councillor Simon Knoyle reported that he had received notice from NPTCBC, Planning Department that they had served an Environmental Notice on the owner of the site stating that the property MUST BE DEMOLISHED BY JUNE 2018 (this is the Statutory time which is need to be given in this type of notice).

20) REPORTS FROM COUNTY COUNCILLORS:
Councillor Carolyn Edwards reported that the Welsh Government were undertaking a consultation on whether the Health Boards in Wales should be brought into each County Council Authority Area only. If this were to happen, it may mean that “specialist services” may be “centralised” in the larger “city based” hospitals and could mean that people would have further to travel for treatment, clinics etc. She urged as many people as possible to complete the consultation.

21) DATE, TIME, VENUE & PROPOSED AGENDA ITEMS FOR THE NEXT MEETING:

The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath at 7pm on Tuesday 13th February 2018.

The agenda for the meeting of the 13th February 2018 will be posted on the Council`s Notice Boards (outside the Bethania Community Centre & Town Hall) & on this website by 5pm on Tuesday 6th February 2018.

There are no proposed agenda items at this time.

NOTE: MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO THE COUNCIL`S STANDING ORDERS 1d, 1e & 1f) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK AT LEAST SEVEN WORKING DAYS PRIOR TO THE DATE OF THE MEETING. (FOR THE FEBRUARY 2018 MEETING, THIS TYPE OF REQUEST WOULD NEED TO BE RECEIVED BY 5pm ON FRIDAY 2nd FEBRUARY 2018).

The meeting closed at 9.34pm.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held in the Bethania Community Centre, High Street, Glynneath @ 7pm on Tuesday 12th December 2017

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Marion Morgan;
Councillor Haulwen Morgan;
Councillor Lowri Francis;
Councillor Carolyn Edwards;
Councillor Jennifer Roberts;
Councillor Janet Gregory;
Councillor Tony Pritchard;
Councillor Simon Knoyle;
Councillor Richard Knoyle;
Councillor Gerry Reynolds;
Councillor John Evans (left the meeting @ 7.55pm).

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 8.50pm); Mrs Janet Collins (left the meeting 8.50pm);
Shane McMenamin (left the meeting 8.50pm); Mrs Heather Byrd (left the meeting 8.50pm);
Mrs Tina Pitman (left the meeting 8.50pm); Mrs J Lake (left the meeting 8.32pm);
Mrs R D Jones (left the meeting 8.30pm); Mrs A Donovan (left the meeting 8.30pm);
Anthony Donovan (left the meeting 8.30pm); Clive Southern (left the meeting 8.30pm);
Jonathon Sedgmore (left the meeting 8.30pm); Mrs Linda Sedgmore (left the meeting 8.30pm);
Wayne Sedgmore (left the meeting 8.30pm); Miss Shirley Evans (left the meeting 8.30pm);
Mrs G M Harris (left the meeting 8.30pm); Hannah Roberts (left the meeting 7.55pm);
Ian Howard (left the meeting 7.55pm); Billy Shulver (joined the meeting 7.05pm; left the meeting 7.40pm; re-joined the meeting 8.05pm & left the meeting 8.30pm); Hasan Hasan (Neath Port Talbot County Borough Council) (left the meeting 7.40pm);
Paul Hinder (Neath Port Talbot County Borough Council) (left the meeting 7.40pm); Wayne Curtis (Neath Port Talbot County Borough Council) (left the meeting 7.40pm).

NOTE: The Council entered “Closed Session” at 8.50pm.

ABSENT/APOLOGIES
Councillor Helen Williams.

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`s ANNOUNCEMENTS:
There were no Mayor`s Announcements.

3) APOLOGIES FOR ABSENCE:
Councillor Helen Williams had sent her apologies due to family commitments.

4) DECLARATIONS OF INTEREST:
Councillors Simon Knoyle & Carolyn Edwards declared their interest as County Councillors of Neath Port Talbot County Borough Council & Councillor Dr Del Morgan declared his interests as both a County Councillor of Neath Port Talbot County Borough Council & an employee of One Voice Wales.

5) PUBLIC QUESTIONS:
a) Are the public toilets in Heol Y Glyn ever open as the doors are always closed? – The toilets are open from 8.30am until 6pm each day, except Bank Holidays. The doors cannot be “propped open”. THIS ITEM IS NOW CLOSED.

b) Can the Christmas Tree be placed outside the Community Centre next year? – It was stated by a member of the public that even though the Community Centre is a Grade 2 Listed Building, CADW would allow the Council to erect the tree in the grounds. This was contrary to what CADW told the Council in 2016. It was decided that the Council would contact CADW to ascertain if this included the lighting of the tree as part of a review, which had already been decided on, into the Christmas Decorations/Switch-On/Santa`s Grotto for 2018.

c) The Christmas Lights are not as good as those in other towns/villages. Can these be upgraded? – This will also form part of the review mentioned in Minute 5b above. (NOTE: IT WAS STATED THAT PRELIMINARY QUOTES FOR NEW LIGHTS HAD BEEN OBTAINED AND THE CHEAPEST QUOTE RECEIVED TO DATE WAS FORTY THOUSAND POUNDS (40,000.00 POUNDS) AND IF ANY QUOTES RECEIVED TO DATE WERE TO BE ACCEPTED, IT MAY MEAN THAT THE LOCAL RATES WOULD HAVE TO BE INCREASED TO COVER THE COST. COUNCILLORS WILL SEEK FURTHER QUOTES IN JANUARY 2018).

NOTE: HERE WAS AN ATTEMPT TO ASK QUESTIONS RELATING TO BUS STOPS & THE ROADS. THE CHAIR (MAYOR) EXPLAINED THAT NO FURTHER QUESTIONS WILL BE ALLOWED OR ANSWERED REGARDING THESE ITEMS AT THE TOWN COUNCIL MEETING AS THESE ITEMS ARE THE RESPONSIBILITY OF THE COUNTY COUNCIL SND NOT THE TOWN COUNCIL. IF ANYONE WISHES TO ASK QUESTIONS ON COUNTY COUNCIL MATTERS, THEY SHOULD CONTACT THEIR COUNTY COUNCILLORS WHO WILL CONTACT THE CORRECT OFFICER OF THE COUNTY COUNCIL FOR AN ANSWER.

NOTE: THE COUNCIL`S STANDING ORDERS (STANDING ORDER 1e & 1f – WHICH CAN BE VIEWED ON THE COUNCIL WEBSITE) STILL QUOTE THAT PUBLIC QUESTIONS WILL BE TAKEN PROVIDING THAT WRITTEN NOTICE OF THE TOPIC HAS BEEN CONFIRMED TO THE CLERK AT LEAST SEVEN (7) DAYS BEFORE THE DATE OF THE NEXT MEETING.

6) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for October 2017 were 20. These are broken down as follows:
Anti-Social Behaviour – 3;
Criminal Damage & Arson – 2;
Other Theft – 2;
Possession of Weapons – 1;
Public Disorder – 2;
Shoplifting – 2;
Vehicle Crime – 2;
Violent & Sexual Offences – 6.

The PACT meeting which took place on 22nd November 2017 agreed that the priorities for the next two months will be Anti-Social Behaviour, Parking in New Street & the Use of Mobile Phones by Drivers.

NOTE: THE NEXT PACT MEETING IS SCHEDULED FOR WEDNESDAY 17th JANUARY 2018, 6.30pm @ ST. MARY`S CHURCH, CWMGWRACH.

7) AMENDMENTS TO THE MINUTES OF THE MEETING OF 14th NOVEMBER 2017:
There were no amendments to the minutes of the meeting of the 14th November 2017.

8) CONFIRMATION THAT THE MINUTES OF THE MEETING OF 14th NOVEMBER 2017 ARE A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the meeting of the 14th November 2017 as a true record of that meeting.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 14th NOVEMBER 2017 & AGENDA ITEMS:
a) Minute 9a – 14/11/2017 – Parking Outside the Schools in New Street – This matter has been referred to the Local Police Team who have made it a priority at the November 2017 PACT meeting.

It was reported that both schools are looking to obtain cones to place in the “restricted parking area” at peak times.

b) Minute 9b – 14/11/2017 – The Bus Stop Outside the Bethania Community Centre – This matter is a County Matter and the County Councillors will inform people of any future developments. THIS ITEM IS NOW CLOSED.

c) Minute 9c – 14/11/2017 – The Vale of Neath Health Centre – A letter was received on 11th December 2017 from Jeremy Miles A.M. which reads as follows:

“Following continuous representations on this issue, I have now been advised by ABMUHB that legal documents were exchanged on the centre between all parties on the 17th November.

At the pre-start meeting on the 21st November, the contractor and developer advised that there were a small number of pre-commencement planning conditions that require action and resolution which will subsequently delay the start on site to early March 2018.

I understand that the contractor has been tasked with preparing an updated project timetable detailing this, including the revised start and finish dates.

As soon as I receive further information I will contact you accordingly.”

The above information was noted by the Council but all Councillors are unhappy with the further delays.

d) Minute 9d – 14/11/2017 – Ongoing Projects, Including the Plan to Regenerate the Welfare Park, Upgrade the War Memorial & Development of the Chapel Part of the Community Centre – See Other Reports (Feasibility Study) (Minute 10 below).

e) Minute 9e – 14/11/2017 – Update on the Future of the Trem Y Glyn Residential Care Home – It was reported that the Post Graduate Students from Swansea University will visit the Vale of Neath (including Trem Y Glyn) in early 2018 to prepare their report by the end of May 2018. The members of the Action Group hope that this report will show a need for an increase in this type of Social Care & if it does the Action Group will present the “findings” to NPTCBC, Care Services Department.

NOTE: ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 AND/OR COUNCILLOR DR DEL MORGAN ON 01639722300.

NOTE: AS THE ACTION GROUP ARE AN EXTERNAL BODY, ALL FUTURE UPDATES/REPORTS ON THIS ITEM WILL BE GIVEN IN SECTION 10 (OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL BODIES/COMMITTEES).

f) Minute 9f – 14/11/2017 – Youth Participation in Town/Community Councils – The results of the survey carried out in November 2017 has given some ideas to take the initiative forward. Councillor Lowri Francis will revisit all the local youth clubs when they recommence in the new year.

g) Minute 9h – 14/11/2017 – Emergency Vehicle Access to Gellicaebryn – A response was received from Chris Howells of Mid & West Wales Fire & Rescue Service on 8th December 2017 which reads as follows:

“With regards to recent enquiries and my attendance at Glynneath Town Council to discuss concerns around the access of fire service vehicles to Gellicaebryn Road, I can confirm the following:

I arranged for the local fire station to traverse the full length of the road to determine suitability for the access of the fire appliance.

The local crew reported that the fire appliance was able to traverse the full length of the road.”

Whilst this was good news, Councillors Gerry Reynolds & Janet Gregory were surprised that the “dummy run” had taken place as they had been promised by Mr Howells that they would be informed of when it would take place so that they could be in attendance.

As to the resurfacing of part of the road by NPTCBC, Councillor Dr Del Morgan reported that there was still no firm date for the commencement of the work.

h) Minute 9j – 14/11/2017 – Drop Kerbs – It was reported that the work is now complete. THIS ITEM IS NOW CLOSED.

i) Minute9k – 14/11/2017 – The Sub-Way near the Lamb & Flag Inn – Councillor Carolyn Edwards reported that the promised painting of the sub-way by NPTCBC has not been started. She will give an update when one becomes available.

j) Minute 9l – 14/11/2017 – Parking in Addoldy Road – There was no update available on this item.

k) Minute 9m – 14/11/2017 – Speeding Vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road and Pedestrians Crossing the “Rhigos Bank” – The local police are finalising their report on the “speed gun” trials on the three roads mentioned above & will send a copy to the County Councillors when it has been completed.

It was reported by the County Councillors that they had met with NPTCBC, Streetcare Department, who are looking at finding funding for the permanent sign on Pontneathvaughan Road and a possible crossing on the “Rhigos Bank”.

l) Minute 9n – 14/11/2017 – Christmas Lights 2017 – The lights were in place for the switch-on on 27th November 2017 although some of them have since failed. The Clerk will contact the contractors on 13th December 2017 asking them to return to make sure all the lights are working.

Councillor Lowri Francis stated that she feels the Council should thank the Mayor & the Clerk for their work in ensuring that they was some Christmas Lights provision for 2017 as there have been numerous obstacles that had arisen that, even up to the morning of the 27th November 2017, which had “thrown into doubt” that the Town would have Christmas Lights for 2017.

This was noted by the Council. THIS ITEM IS NOW CLOSED.

m) Minute 9o – 14/11/2017 – The Welfare Park Winter Programme – The Clerk reported that all the work on the “winter programme” had been completed. THIS ITEM IS NOW CLOSED.

n) Minute 9p – 14/11/2017 – The Manning Construction Site Adjacent to the Welfare Park – Councillor Simon Knoyle reported that the fencing around the site compound has been replaced & the rubble from the “open” part of the site has been moved into this compound. THIS ITEM IS NOW CLOSED.

o) Minute 9q – 14/11/2017 – The Valley Initiative – There was no update available on this item.

p) Minute 9r – 14/11/2017 – The Grass Verges in Maes Y Dre/Craig Nedd – There was no update on this item.

q) Minute 9t – 14/11/2017 – The Pot Holes in the Ground Between the Plots in the Cemetery – The work is well underway & the Ground staff will continue to monitor this in future. THIS ITEM IS NOW CLOSED.

r) Minute 9u – 14/11/2017 – The Langy Bridge – Three officers of NPTCBC were in attendance at the request of the Town Council. One of the officers gave an explanation of what was reported to the NPTCBC Cabinet at their meeting held on 1st December 2017 (Councillor Simon Knoyle attended this meeting but HE IS NOT A MEMBER OF THE NPTCBC CABINET). It was stated that the report to the Cabinet was that the bridge could be demolished at a cost of 90,000.00 (ninety thousand pounds), repaired for 440,000.00 (four hundred & forty thousand pounds) or replaced by a new three metre footbridge/cycleway for 680,000.00 (six hundred & eighty thousand pounds) and that this report had been made after engineering inspections which have been taking place every two years since 1997 (GLYNNEATH TOWN COUNCIL HAVE NEVER BEEN INFORMED THAT THESE INSPECTIONS HAVE BEEN TAKING PLACE) & that in April 2017 it was found that the pier of the structure are undermined & the parapet needs to be replaced. It was reported that Health & Safety Regulations say that in view of this finding that the bridge must be closed to public use.

The Cabinet at NPTCBC decided that in view of the above report the bridge should be demolished and this work will be scheduled for April 2018.

Several Councillors questioned the “costing” of repair/replacement and the officer gave a short breakdown of part of the costs e.g. scaffolding costs – 150,000.00 (one hundred & fifty thousand pounds) and diverting the river for rebuilding – 50,000.00 (fifty thousand pounds).

Questions were asked as to the ownership of the bridge & it was stated that it is owned by the Neath Port Talbot County Borough Council.

It was reported by the County Councillors that they had requested that the NPTCBC Cabinet defer their decision to demolish the bridge until money can be found for a capital project to replace it. The only response to this was that the Cabinet Members had made their decision but if money became available in future years a new bridge would be considered but it IS NOT POSSIBLE TO DEFER THE DEMOLISHMENT.

Questions were asked about the possibility of funding from the Selar Community Benefit Fund and/or the Maesgwyn Wind Farm Community Benefit Fund. It was explained by the Administrators of thse funds that due to the Section 106 Agreements for both these funds, it was not possible to make an application to either of them for “repair of replacement” of any items, structures or buildings.

It was stated that the Pen Y Cymoedd Wind Farm Community Fund will look at applications for repair/replacement and that an “Expression of Interest” would need to be lodged with the Fund Administrators as soon as possible. It was also stated that, as with all Community Grants, there would have to be proof/evidence produced of need, demand & public support for the project and that the application would be a huge amount of work in a short time scale. Councillor Simon Knoyle volunteered to drive the project & complete all aspects needed for the application.

It was noted that the bridge IS NOT LISTED or of any historical interest and it may not be possible for the Pen Y Cymoedd Grant Fund to advance the amount need to repair/replace the bridge.

The Mayor thanked the Officers of Neath Port Talbot County Borough Council for attending and their input into the discussion and they left the meeting.

s) Agenda Item 9a – The Town Council`s Flag Policy – Clarification was sought by the newer Councillors of the Flag Policy. It was explained that in 2003, the Council decided the following:
“That the only flag to be flown at all times was the Welsh Dragon;
That the Union Flag be flown in the week leading up to Remembrance Sunday;
That the flag of Owen Glyndwr be flown in “Owen Glyndwr week” (September); &
That the French Tricolour be flown when visitors from Pont-Eveque (Glynneath`s Twin Town) were staying in the Town.”

It was also explained that when the Welsh Dragon had been taken down for cleaning in 2007 that because of a change in the Health & Safety Regulations it was decided not to put any flags back up.

Several Councillors asked to reserve the right to discuss/review this policy in more detail in future meetings.

t) Agenda item 9b – The Holding of Keys to Council Premises by Councillors – It was reported that it is the Council`s policy to issue keys to Councillors for all Council premises in case of sn emergency if the Attendant/Grounds Man/Clerk id not available for any reason. Presently, Councillor Dr Del Morgan is the key-holder for the Bethania Community Centre, Councillor Janet Gregory for the Park/Pavilion & Councillor John Evans for the Town Hall.

This was noted by full Council.

10) OTHER REPORTSREPORTS FROM THE COUNCIL`S REPRESENTATIVES ON EXTERNAL BODIES/COMMITTEES:
a) Councillor Lowri Francis reported that there will be an Events Panel meeting in the Bethania Community Centre @ 6.30pm on Thursday 18th January 2018.

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE EVENTS PANEL, PLEASE CONTACT COUNCILLOR LOWRI FRANCIS ON HER FACEBOOK PAGE OR BY EMAIL AT lwfrancis@outlook.com OR BY TELEPHONE ON 07989715967.

b) Feasibility Study – It was reported that the Feasibility Study Report had been delayed due to a family illness of the contractor carrying out the study. The report will probably not be available to the Panel until early to mid-January 2018 which will mean thar the report to the Council will probably be made in the February 2018 meeting.

c) Councillor Dr Del Morgan reported that he had attended a seminar on the Welsh Government`s Town & Community Council Sector Review and that the main points of discussion were:
“What should Town/Community Councils be able to do?; How should they operate in future years?; How can they best represent their local community?; What is/would stand in their way to deliver the above & future initiatives?”

One Voice Wales are preparing their draft response to the Consultation Panel which should be available in January 2018.

Councillor Morgan will email all the Councillors with details of the link to the Consultation for them to complete on line as what is decided will have major effects on how Town & Community Councils operate in the future. (The Clerk has a separate link & has completed the Consultation).

11) REPORTS ON PLANNING APPLICATIONS:
There were no planning applications received between 15th November & 11th December 2017.

12) CLERK`S REPORT ON WRITTEN CORRESPONDENCE:
15/11/2017 from One Voice Wales – The Chief Executive`s Report on the Welsh Government`s Consultation on the Review of the Town & Community Council Sector in Wales;
23/11/2017 from One Voice Wales – Agenda for the Neath Area Committee Meeting of 6th December 2017 & minutes of their meeting of 20th September 2017;
23/11/2017 from One Voice Wales – Template for the possible future Town/Community Council Welsh Language Schemes;
30/11/2017 from The Welsh Government – Notice of the Appropriate Sum Under Section 137(4)(a) of the Local Government Act 1972 for S137 Expenditure for the Financial Year 2018-2019;
1/12/2017 from NPTCBC, Transport Department – Notice of revision of bus service X75/X5A, Merthyr Tydfil to Neath (via Glynneath) w.e.f. 29/12/2017;
1/12/2017 from Jeremy Miles A.M. – Letter stating that he had been contacted by a gentleman living in Addoldy Road complaining about litter/fly-tipping in Glynneath (NOTE: Councillor Eddie Jones called to see the gentleman as a Ward Councillor for the Glynneath West Ward and has contacted the relevant officer in the County Borough giving them evidence relating to the fly tipping.).

There were three Section 137 requests received:
17/11/2017 – A request for Financial Support from the Welsh Heart Charity;
11/12/2017 – A request for a donation from the Welsh Ambulance Service;
11/12/2017 – A request for Financial Support from Relate Cymru.

13) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee met for a budget meeting on 15th November 2017 & their discussion included Councillor Gerry Reynolds report on the disrepair of the Cemetery drive way.

NOTE: THE 2018-2019 BUDGET/PRECEPT WILL BE DISCUSSED IN OPEN SESSION IN THE JANUARY 2018 MEETING.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee met for a budget meeting on 23rd November 2017 (see minute 13 above) & discussed some personnel matters. Their report on the Personnel Matters will be given in “Closed Session”.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE;
This Committee has not met since he last full Council meeting.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE;
This Committee met on 21st November 2017 for a budget meeting (see minute 13 above).

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee met at 6pm this evening and make the following recommendations to the full Council:
a) That, as the Administrator has written to the colleges/applicants of the two outstanding 2017 Selar Extension Community Grant applications, requesting clarification on whether the courses they are undertaking are Degree Level Courses, if there is no response by 31st December 2017, the applicants WILL NOT be awarded the 2017 Grant;
b) That the Mayor & Clerk attend a seminar on Health & Safety in the Workplace on 13th February 2018 at a cost of thirty six pounds (inclusive of VAT) per delegate;
c) That the quote for disposal of “old chemicals” at the Welfare Park, at a cost of one thousand, two hundred & seventy eight pounds (inclusive of VAT) be accepted and the contractor be instructed to remove & dispose of them as soon as possible;
d) That the sum of one hundred & fifty two pounds 50p (inclusive of VAT) be agreed to pay for a survey on the lighting columns housing the CCTV cameras which is being insisted on by the Street Lighting Manager of NPTCBC. This will allow the CCTV contractors to repair the columns.

All of the above were approved by the full Council.

19) REPORTS FROM TOWN COUNCILLORS:
Councillors Lowri Francis & Haulwen Morgan reported that there is water running across the Cemetery drive way. This will form part of any report in readiness for the 2018-2019 budget. (The Clerk will contact Welsh Water/NPTCBC Drainage Manager to see if either can prepare a report for the Council).

20) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

21) DATE, TIME, VENUE & ANY PROPOSED AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place at 7pm on the 9th January 2018 in the Bethania Community Centre. The agenda for this meeting will be posted on the Council Notice Boards & this website by 5pm on Wednesday 3rd January 2018.

There were no proposed items at this time.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL STANDING ORDERS) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING TO THE CLERK (ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING). SEE MINUTE 5 ABOVE.

The meeting closed at 9.55pm.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held in the Bethania Community Centre, High Street, Glynneath @ 7pm on Tuesday 14th November 2017.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Tony Pritchard;
Councillor Gerry Reynolds;
Councillor Janet Gregory;
Councillor Richard Knoyle;
Councillor Haulwen Morgan;
Councillor Carolyn Edwards (joined the meeting @ 7.18pm);
Councillor Simon Knoyle;
Councillor Lowri Francis;
Councillor Helen Williams.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to the Council.

MEMBERS OF THE PUBLIC:
Mrs R D Jones (left the meeting 8.37pm); Alun Morris (left the meeting 7.30pm);
Roger Simons (left the meeting 8.37pm); Hannah Roberts (left the meeting 8.37pm);
Mrs A Donovan (left the meeting 8.37pm); Mrs R Howells (left the meeting 8.37pm);
Mrs J Lake (left the meeting 8.37pm); Mrs H Donovan (left the meeting 8.37pm);
Lauren Williams (left the meeting 8.37pm); Clive Southern (left the meeting 8.37pm);
Mrs R Knoyle (left the meeting 8.37pm); Jonathon Sedgmore (left the meeting 8.37pm);
Wayne Sedgmore (left the meeting 8.37pm); PCSO Emily Tennant (left the meeting 7.30pm);
APS Richard Blake (left the meeting 7.30pm). NOTE: THE COUNCIL WENT INTO CLOSED SESSION 8.37PM).

ABSENT/APOLOGIES:
Councillor John Evans (family illness);
Councillor Marion Morgan (charity work).

1) PRESIDING:
The Mayor, Councillor Eddie Jones;

2) MAYOR`S ANNOUNCEMENTS:
The Mayor thanked everyone who had attended the 2017 Remembrance Day Service and thanked Councillors Janet Gregory & Marion Morgan for their help with the refreshments after the service.

3) APOLOGIES FOR ABSENCE:
Councillor John Evans had sent his apologies due to a family illness & Councillor Marion Morgan had sent her apologies as she is away doing Charity Work.

4) DECLARATIONS OF INTEREST:
Councillors Carolyn Edwards & Simon Knoyle declared their interests as County Councillors of Neath Port Talbot County Borough Council and Councillor Dr Del Morgan declared his interest as both a County Councillor of Neath Port Talbot County Borough Council & as an employee of One Voice Wales.

5) PUBLIC QUESTIONS:
Mr Southern asked a question relating to the toilets in the Pavilion as he feels they are not being opened to the public during the day. The Clerk will speak to the Park Attendant to ask him to make them available to the public.

Other questions were asked relating to bus shelters, including the bus shelter outside the Bethania Community Centre (see minute 9b below). These questions are a matter for the County Council & the County Councillors stated that they would speak to the relevant officers in NPTCBC and would contact the person who asked the questions individually.

6) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for the month of September 2017 were 26, broken down as follows:
Anti-Social Behaviour – 10;
Criminal Damage & Arson – 4;
Drug Related Crime – 1;
Public Disorder – 2;
Shoplifting – 1;
Violent & Sexual Offences – 8.

Reported crime figures for the area can be viewed at www.police.uk/south-wales/175/ where you will find a lot more detailed information on crime in the area.

APS Richard Blake then explained the heading “Violent & Sexual Offences” in the above list and that the eight (8) “crimes” reported under this heading were made up of 1 Harassment, 3 Malicious Intent, 2 Assault with Intent & 2 Reports of Dog Bites. He explained that reports of dog bites will be put in this category). He then stated that these were actual reported figures and that not all the reported figures would be transferred into the local crime figures as only fully investigated crimes appear on the Crime Figure Reported to the Neath Sector Head Office. He also stated that Anti-Social Behaviour reported crime figures do not appear on the Neath Sector Figures but are monitored by the Sector Head.

He went on to report that P C Mike Crocker had retired at the end of September 2017 & that his replacement would probably not be in place until early 2018. However, at a meeting in the Civic Centre, Port Talbot on 13th November 2017, the County Members were informed by the Sector Chief Inspector that a replacement for P C Crocker would be in the role before the end of December 2017. The County Members then reported that they had requested that the number of PCSOs & Police Officers in this area be kept as it is now & not reduced in any way.

Questions were invited from the Public by APS Blake – The first question was about the parking in Addoldy Road & New Street – It was stated that parking issues are being monitored but that the Police Officer/PCSOs only have the capacity to “book” people for illegal parking i.e. “causing an obstruction” and that persistent parking on yellow lines can only be “ticketed” by the Traffic wardens, who are employed by NPTCBC (Councillor Simon Knoyle agreed that he would speak to the relevant County Officer asking for an increased presence of the Warden(s) at “peak” times.

The second question was on the traffic being held up outside the Community Centre because of the bus stop & parking recess opposite – This is not a Police matter but a County Council matter (see minute 9b below).

The final question was: Can a representative of the Police attend the monthly meeting on a regular basis – It was explained that the bi-monthly PACT meeting is designed especially for public attendance and that sometimes no-one from the Local Police will be available to attend the monthly meeting if a call to an incident is received. PACT meeting dates are arranged a 12 months in advance.

The PACT meeting that was held on 27th September 2017 was very well attended and agreed that the priorities for the following two months would be anti-social behaviour, drug crime & the use of mobile phones by drivers.

NOTE: THE NEXT PACT MEETING IS SCHEDULED FOR 6.30pm, WEDNESDAY 22nd NOVEMBER 2017 AT THE BETHANIA COMMUNITY CENTRE, HIGH STREET, GLYNNEATH.

The Mayor thanked APS Blake & PCSO Bayliss for attending & they left the meeting.

7) AMENDMENTS TO THE MINUTES OF THE MEETING OF 10th OCTOBER 2017:
The following amendments were requested to the minutes of the meeting of 10th October 2017:
a) Minute 7ab – Grass Verges in Maes Y Dre/Craig Nedd – Councillor Carolyn Edwards reported that the work is in the NPTCBC budget for this financial year (2017-2018);
b) Minute 7ae – Bowls Green – It was requested that a note be made on this minute that there is a covenant in the Council`s deeds relating to this area of the Park which states that the area can only be used for bowls. (NOTE: All covenants relating to Council owned premises/land will be discussed in early 2018).

8) CONFIRM THE MINUTES OF THE MEETING OF THE 1oth OCTOBER 2017 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the Ordinary Meeting held on 10th October 2017 as a true record of that meeting with the above amendment & note having been made.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 10th OCTOBER 2017 & AGENDA ITEMS:

a) Minute 9a – 10/10/2017 – Parking Outside the Schools in New Street – See minute 6 above;

b) Minute 9b – 10/10/2017 – The Bus Stop Outside the Bethania Community Centre – The Neath Port Talbot County Borough Engineers have made their report and they do not believe that the bus stop needs to be moved. However, as stated in minute 6 above, people still believe that when a bus is stopped there it causes an obstruction. Councillor Simon Knoyle reported that he would speak once again to the NPTCBC Engineering Department.

c) Minute 9c – 10/10/2017 – The Vale of Neath Health Centre – There is still no firm date for “breaking ground.

d) Minute 9d – 10/10/2017 – Ongoing Projects – These items will be discussed after receipt of the Feasibility Study into all the Town Council Services, although the Project Action Group Committee will meet on 21st November 2017 to discuss what effect any proposed projects may have on the Council`s 2018-2019 budget.

e) Minute 9e – 10/10/2017 – The Future of the Trem Y Glyn Residential Care Home – It was reported that the academics from Swansea University will meet with the Trem Y Glyn Action Group next week.

NOTE; ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR TONY PRITCHARD (01639 720263), COUNCILLOR DR DEL MORGAN (01639 722300) OR COUNCILLOR CAROLYN EDWARDS (01639 720083).

f) Minute 9f – 10/10/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis reported that the results of the recent on-line survey was as follows:
1) Question – Are you interested in local politics? – 22 (twenty-two) replies received; 3 (three) yes, it really interests me (14%); 8 (eight) certain issues interest me (36%) & 11 (eleven) Not at all (50%);
2) Question – What is your age? – 22 (twenty-two) replies; 12 – 11 to 16 (55%), 6 – 16-25 (27%) & 4 – 25+ (18%);
3) Question – The Council look after facilities such as the Parks, Cemetery, Town Hall & Community Centre as well as dealing with important issues in the community. If you had the opportunity would you like to become involved in the work of Glynneath Town Council? – 15 (fifteen) replies – 1, yes, definitely (7%), 5 possibly (33%) & 9 No (60%);
4) Question – If you would like to be involved, would you prefer this to be (13 replies): By attending & participating in Council Meetings – 2 (15%); Through a committee or group that feeds back to the full Council – 6 (46%); Another method – 5 (38%).
5) Question – If you have any suggestions on the best ways to involve young people in the work of Glynneath town Council then please provide suggestions: 3 (three) replies; More youth clubs & things to do; More information about what the Council do & ways to get involved; Maybe a club for half an hour, or maybe in school, the school council can have lots of ideas and send them to the Glynneath council.

These results only became available today & will be discussed in the December meeting under “Matters Arising”.

g) Minute 9g – 10/10/2017 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway and Signage Projects – There was no update available on this item. IN FUTURE THIS ITEM WILL BE REPORTED IN MINUTE 10 OF THE COUNCIL MEETINGS WHEN NEW INFORMATION BECOMES AVAILABLE (REPORTS FROM COUNCIL REPRESENTATIVES SERVING ON EXTERNAL BODIES/COMMITTEES).

h) Minute 9h – 10/10/2017 – Emergency Vehicle Access to Gelli Cae Bryn – There has still been no response received from Chris Howell of Mid & West Wales Fire and Rescue Service in response to Councillor Gerry Reynolds request for a “dummy run” with the full appliance in the area. The Council requested that the Clerk write to Mr Howells asking for a response in time for the December meeting.

Councillor Dr Del Morgan reported that the County Council had agreed to resurface part of Gelli Cae Bryn under the NPTCBC “footpath” budget but no firm date has been given for the commencement of the work.

i) Minute 9i – 10/10/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – The work has now been completed. THIS ITEM IS NOW CLOSED.

j) Minute 9j – 10/10/2017 – Drop Kerbs – It was reported that most of the work has been done with only three places left before it is fully completed.

k) Minute 9k – 10/10/2017 – The Sub-Way near the Lamb & Flag Inn – NPTCBC have once again replaced the lights in the sub-way & are monitoring the litter that builds up there. Councillor Carolyn Edwards has requested that NPTCBC repaint the sub-way as soon as possible.

l) Minute 9m – 10/10/2017 – Parking in Addoldy Road – See minute 6 above.

m) Minute 9q – 10/10/2017 – Speeding Vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road and Pedestrians Crossing the Road on the “Rhigos Bank” – It was reported that the sign on Pontneathvaughan Road has been removed & no replacement has been erected.

The local police will continue their “speed gun trials” on the three roads mentioned above.

There was no update available on possible traffic calming/crossing being placed near the car park on the Rhigos Bank.

Councillor Simon Knoyle agreed that he would speak to NPTCBC once again about these issues.

n) Minute 9u – 10/10/2017 – Christmas Lights (NPTCBC Withdrew Their Christmas Lights Provision in July 2017) – All required contracts to use the lighting columns have ben completed, signed & sent back to NPTCBC. The lighting contractors have been instructed and an unmetered electricity supply has been obtained in readiness for the “switch-on” on Monday 27th November 2017.

It was noted that certain officers of NPTCBC have been more “destructive” than “constructive” when assistance has been sought.

It was also noted that the Neath A.M. (Jeremy Miles) had written to say that he would be attending the Christmas Lights/Santa`s Grotto festivities.

o) Minute 9w – 10/10/2017 – The Welfare Park – The Clerk reported that most of the items on the recently issued outstanding work list has been completed.

Councillor Gerry Reynolds reported that he had received feedback from members of the public, relating to the Welfare Park, saying that “it was pleasing to see the whole Council working together to “sort out” issues.”

The Council asked the Clerk to post a request on the Facebook page to dog owners who walk their dogs in the Welfare Park to pick up their dog mess and put it in the “dog bin” in Addoldy Road (NOTE: DOG MESS IS A CONTROLLED WASTE ITEM AND ONLY THE COUNTY COUNCIL CAN BE ISSUED WITH A LICENCE TO DISPOSE OF THIS ITEM. THIS IS WHY THERE ARE NO “DOG BINS” IN THE WELFARE PARK.)

p) Minute 9y – 10/10/2017 – The Meeting with Manning Construction – No “face to face” meeting has taken place but Councillor Simon Knoyle has spoken to them on the telephone and they have agreed to look at replacing their fence around their compound & moving the rubble from the bottom of the site into the compound.

q) Minute 9z – 10/10/2017 – The Valley Initiative – There was no updated available on this item.

r) Minute 9aa – 10/10/2017 – The Grass Verges in Maes Y Dre/Craig Nedd – See minute 7 above.

s) Minute 9ae – 10/10/2017 – The Maintenance of the Bowls Green – See minute 7 above.

t) Minute 13 – 10/10/2017 – The Pot Holes in the Ground between the Plots & the Request for a Memorial Bench at the Top of the Cemetery – The Ground Staff have started levelling the pot holes and the Clerk has contacted the lady who requested to erect the bench to confirm the Council`s agreement.

u) Minute 20b – 10/10/2017 – The Langy Bridge – The letter from the Glynneath Town Council stating that they are in support of retaining the bridge was sent to the Chief Executive of NPTCBC on 12th October 2017 and the Clerk has received an acknowledgement which read “Your objections to the demolishing of the bridge has been noted and will be passed to the Cabinet in readiness for their meeting on 6th December 2017.”

It was decided to set up an on-line petition for people to sign (Councillor Lowri Francis will set it up) but everyone was urged to write, as soon as possible, to the Head of Engineering, Neath Port Talbot County Borough Council, Civic Centre, Port Talbot SA13 1PJ to show support for refurbishment or replacement of the bridge.

It was suggested that the Town Council seek advice from the Legal Department (who are always involved in the “drawing up of grant agreements with grant providers) & Grants Officer of NPTCBC to see if grants could be obtained to pay for the retention of the bridge. The Clerk will speak to the relevant officers and report back to the December meeting.

v) Agenda item 9a – Renewal of CCTV Maintenance Contract – The Clerk reported that he had received notification from the existing contractors on 31st October 2017 that the annual maintenance contract was due for renewal on 1st November 2017 (this is the first renewal as when the project was completed three years ago, a three year maintenance contact was included in the bid).

As it was short notice it was decided to renew for 12 months, at a cost of one thousand, five hundred pounds plus VAT (reclaimable) (total one thousand, eight hundred pounds) but seek further quotes for discussion in September 2018 for future renewals.

10) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL BODIES/COMMITTEES:

a) Councillor Lowri Francis reported that the Glynneath Events Panel public litter pick on Saturday 14th October 2017 was very well received & attended and that the concert, which included new local choirs, in the Town Hall on the evening of Friday 3rd November 2017 was also very well received and attended.

She also reported that the Town Remembrance Service, held on 12th November 2017, had an increased attendance with very positive feedback from those that attended. She thanked everyone involved, The Royal British Legion, Councillor Dr Del Morgan (for his reading of the Welsh Language part of the Service), the Mayor, everyone who had supplied cakes, biscuits etc and Councillors Janet Gregory & Marion Morgan for arranging & serving the refreshments following the service.

The Events Panel are meeting in the Bethania Community Centre at 6pm on Thursday 23rd November 2017.

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE PANEL, PLEASE CONTACT LOWRI ON HER FACEBOOK PAGE, BY E-MAIL AT lwfrancis@outlook.com OR BY TELEPHONE – 07989715967.

b) The Feasibility Study – It was reported that the study had been extended by one week and that the contractor carrying out the study would now collect all completed questionnaires by Thursday 23rd November 2017.

The date for the report back by the contractor to the Feasibility Study Panel is still 30th November 2017.

11) PLANNING APPLICATIONS:

11/10/2017 – Applicant: Darren Hughes, 3 Addoldy Road, Glynneath, Neath SA11 5DU – Ref: P2017/0934 – Change of use of land to accomodate a mobile catering unit & separate double decker bus to be used as a seating area in association with the catering unit (Class A3) with associated parking on land opposite Glynneath Workshops;
2/11/2017 – Applicant – Glynneath Allotment Society, c/o, Mr Ian Williams, Dyffryn Yr Eos, 51 Brynhyfryd, Glynneath, Neath SA11 5BA – Ref: P2017/1025 – Proposed detached ancillary storage building for use by allotment holdrs with solar panels on the roof at Glynneath Allotments, Llewellyn Street, Glynneath, Neath SA11 5AE.

12) WRITTEN CORRESPONDENCE:

16/10/2017 from One Voice Wales – Notice that the Wales Government are looking to set up a “Memorandum of Understanding” with County, Town & Community Councils for a NO FEE POLICY FOR THE BURIAL OF MINORS (under 18s);
17/10/2017 from One Voice Wales – Notice that the Boundary Commission for Wales Revised Proposal Report 2018 can be viewed at www.bcw2018.org.uk;
19/10/2017 from The Boundary Commission – Notice that the full report, mentioned above, published on 17th October 2017 can be viewed at www.bcomm-wales.gov.uk;
25/10/2017 from The Wales Government – Notice that a report on Poverty Reduction by The Equality, Local Government & Communities Committee can be read at http://www.senedd.assembly.wales/mgissueHistoryHome.aspx?lld=20121;
25/10/2017 from The Wales Government – Consultation document on the Proposed Amendments to the Local Authorities Capital Finance & Accounting (Wales) Regulations 2003;
27/10/2017 from The Wales Government – Scheme to Promote Closer Working with Local Government;
1/11/2017 from Mid & West Wales Fire & Rescue Service – Notice that an “Open Meeting” on the Service`s Draft Corporate Plan 2018-2023 will take place at Port Talbot Fire Station on 13th November 2017 between 2pm & 5pm;
1/11/2017 from The Wales Government – Written Statement on the Revised Local Government Scheme 2017 by Prof. Mark Drakeford A.M. (Cabinet Secretary for Finance & Local Government);
1/11/2017 from One Voice Wales – Notice that nominations are open for the One Voice Wales Innovation Practice National Awards for 2018;
2/11/2017 from One Voice Wales – Notice that events relating to the Welsh Government Review of the Town & Community Council Sector will be held at seven venues across Wales between 28th November 2017 & 11th December 2017;
6/11/2017 from Safer Neath Port Talbot – Safe & Sound Magazine, Autumn 2017 Edition;
6/11/2017 from Mrs A Donovan – Letter relating to the Glynneath Events Panel asking if the Council will support the panel financially;
8/11/2017 from NPTCBC, Corporate Communications Department – Notice that the consultation on the County Council`s Proposed Draft Budget Savings opened on 8th November 2017 (closes 15th January 2018) and can be completed at https://www.npt.gov.uk/14641.

A Section 137 request for support for future events was received on 26th October 2017 from the Glynneath Male Voice Choir (Section 137 requests are considered in the January & July meetings each year).

13) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee will meet on 15th November 2017 for a “budget meeting.” THIS MEETING WILL BE HELD IN CLOSED SESSION.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee met in “Closed Session” for a budget meeting on 9th November 2017.

It was reported that the Grounds Man had approached two Councillors to say that he believed that there were “out of date” chemical preparations for treating/killing weeds etc stored in the Welfare Park (this HAS NOT BEEN REPORTED TO THE CLERK). It was decided to ask an expert to attend, as soon as possible, at a cost of three hundred & fifty pounds, to prepare a report on what is stored and if needs be, how it can be disposed of properly.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
The Committee will meet in “Closed Session” on 23rd November 2017 for a “budget meeting”.

16) REPORTS FROM THE TOWN HALL/COMMUNITY COMMITTEE:
It was reported that the Glynneath Stroke Group Coffee Morning in the Community Centre on Friday 3rd November 2017 was a great success and that the organiser had asked for her thanks to be passed to the Council for allowing her to use the Community Centre.

NOTE: This Committee met in “Closed Session” for a “budget meeting” on 6th November 2017.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will meet in “Closed Session” to discuss proposed projects & projected budgets for any proposed projects on 21st November 2017.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee has not met since the last Council meeting and its next scheduled meeting is 12th December 2017.

19) REPORTS FROM TOWN COUNCILLORS:
Councillor Gerry Reynolds reported that several members of the public had approached him relating to the disrepair of the road between the lower Cemetery gates & the Cemetery. This was noted and will form part of the “budget” discussions at the Cemetery Committee meeting on 15th November 2017.

20) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

21) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath at 7pm on Tuesday 12th December 2017. The agenda for the meeting will be posted on the notice boards outside the Community Centre & Town Hall & on this website by 5pm on Tuesday 5th December 2017.

There were no proposed agenda items at this time.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING.

THE MEETING CLOSED @ 9.40pm.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held at 7pm on Tuesday 10th October 2017 in the Bethania Community Centre, High Street, Glynneath.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Tony Pritchard;
Councillor Marion Morgan;
Councillor Janet Gregory;
Councillor Richard Knoyle (left the meeting 8.50pm); Councillor Haulwen Morgan; Councillor Carolyn Edwards; Councillor Simon Knoyle; Councillor Lowri Francis; Councillor Helen Williams (joined the meeting 7.15pm).

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to the Council.

MEMBERS OF THE PUBLIC PRESENT:
Mrs R D Jones (left the meeting 8.50pm); Mrs M E Walters (left the meeting 8.45pm);
Roger Simons (left the meeting 8.50pm); Mrs Janet Collins (left the meeting 8.50pm);
Mrs L Jaggers (left the meeting 8.50pm); Mrs R Evans (left the meeting 8.50pm);
Mrs J Lake (left the meeting 8.50pm); Mrs T Pitman (left the meeting 8.50pm);
Mrs J Davies (left the meeting 8.50pm); Mrs H Byrd (left the meeting 8.50pm).
NOTE: THE COUNCIL WENT INTOCLOSED SESSION AT 8.50pm).

ABSENT/APOLOGIES:
Councillor Gerry Reynolds (Holidays);
Councillor John Evans (Family Illness);
Councillor Jennifer Roberts (no apologies received).

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s Announcements.

3) APOLOGIES FOR ABSENCE:
Councillor John Evans had sent his apologies due to a family illness, Councillor Gerry Reynolds had sent his apologies as he is away on holidays but no apologies had been received from Councillor Jennifer Roberts.

4) DECLARATIONS OF INTEREST:
The following interests were declared: Councillor Carolyn Edwards & Councillor Simon Knoyle as County Councillors of Neath Port Talbot County Borough Council and Councillor Dr Del Morgan as both an employee of One Voice Wales & a County Councillor of Neath Port Talbot County Borough Councillor.

5) PUBLIC QUESTIONS:
There were no public questions but a statement was made from the public gallery that minute 9o of 12/9/2017 was incorrect viz a viz the development of the chapel part of the Bethania Community Centre as “it was misleading to the public.” As the minutes are very comprehensive compared to the minutes of other Councils in the area and that 9o from 12/9/2017 was a continuation of a past minute which has been brought forward for at least the last six months, it was decided just to note the comment (see minutes 7 & 8 below).

6) REPORT ON CRIME/POLICING:
The reported crime figures for August 2017 for Glynneath were 18, broken down as follows:
Anti-Social Behaviour – 5;
Burglary – 2;
Criminal Damage & Arson – 2;
Drug Related Crime – 1;
Public Disorder – 3;
Vehicle Crime – 2; &
Violent & Sexual Offences – 3.

Reported crime figures can be viewed at www.police.uk/south-wales/175/ where you can find a lot more detailed information.

The PACT meeting which took place on the 27th September 2017 was very well attended. Agreed priorities were anti-social behaviour, drug crime & use of mobile phones by drivers.

The Clerk reported that he had written to the Sector Inspector on 27th September 2017 asking for him or one of his officers to attend the November meeting to explain the “reported crime figures” but, to date, had not received a reply.

Councillor Dr Del Morgan reported that he had sent an email to the Chief Inspector of Operations in the Neath Sector asking if one of the local police team could attend the monthly Council meetings but had not received a reply.

7) AMENDMENTS TO THE MINUTES OF THE MEETING HELD ON 12th SEPTEMBER 2017:
There were no amendments to the minutes of the above meeting.

8) CONFIRM THE MINUTES OF THE MEETING HELD ON 12th SEPTEMBER 2017 AS A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the above meeting as a true record of that meeting.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 12th SEPTEMBER 2017 & AGENDA ITEMS:

a) Minute 5a – 12/9/2017 – Mrs Ruth Knoyle`s question on the “illegal” parking outside the schools in New Street – It was reported that the police team are monitoring the parking near the schools and that the NPTCBC has agreed that a Traffic Warden will attend the area. The schools themselves will speak to those who park on the “restriction lines” on each occasion they discover parking of this type.

b) Minute 9b – 12/9/2017 – The Bus Stop Outside the Bethania Community Centre – The NPTCBC Engineers have attended and are preparing their report.

c) Minute 9c – 12/9/2017 – The Vale of Neath Health Centre – Still no firm date received for “breaking ground”.

d) Minute 9d & Minute 9o – 12/9/2017 – Ongoing Projects, including the Plan to Regenerate the Welfare Park, Upgrade the War Memorial there & the Development of the Chapel Part of the Bethania Community Centre – These items will be discussed after receipt of the Feasibility Study into all the Town Council services (see minute 10b below).

e) Minute 9e – 12/9/2017 – Update on the Future of the Trem Y Glyn Residential Care Home – It was reported that the academics from Swansea University have started the research and when the Research Report has been finalised they will send the report to the Action Group and the NPTCBC, Care Services Department.

Councillor Marion Morgan reported that she & Councillor Janet Gregory had raised the sum of 193.00 (one hundred & ninety-three pounds) in aid of the Trem Y Glyn Action Group.

NOTE: ANYONE WHO WISHES TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR DEL MORGAN ON 01639722300.

f) Minute 9f – 12/9/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis reported that there has not been any feedback from the Youth Club leaders to date but that she has set up a short survey on Survey Monkey (https://surveymonkey.com/r/CZ69×6L) for anyone between 11 & 25 to give their views.

g) Minute 9g – 12/9/2017 – Glynneath Regeneration Group “Gateway & Signage Project” (NOTE: This item will be updated in Minute 10 (Reports from Council Representatives who Serve on External Committees/bodies etc in future as the Regeneration Group is not an internal Council Committee and updates will only be given when they are available) – Councillor Dr Del Morgan reported that he has not received a reply to his request to NPTCBC to make this item a “special case” for expenditure apart from a short email which stated that NPTCBC will consider a “Brown Sign” (tourism sign) scheme under the Valley Initiative Programme.

h) Minute 9h – 12/9/2017 – Emergency Vehicle Access to Gelli Cae Bryn – Nothing has been received from Chris Howells of MWWFRS in response top Councillor Gerry Reynolds`s request for a “dummy run” with the full appliance (fire engine) in this area.

i) Minute 9i – 12/9/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – There was no update on this item.

j) Minute 9j – 12/9/2017 – Drop Kerbs – It was reported that the work has been started but will take some time to complete.

k) Minute 9k – 12/9/2017 – The Sub-Way near the Lamb & Flag – There was no update on this item.

l) Minute 9l – 12/9/2017 – The Old Age People`s Hall in Pentre Street (NOTE: ALTHOUGH THIS ITEM WAS CLOSED IN THE MEETING OF 12/9/2017, A REQUEST FROM A TRUSTEE OF THE HALL HAD BEEN RECEIVED TO READ OUT THE FOLLOWING OPEN LETTER, RECEIVED ON 2/10/2017. THIS WAS AGREED BY THE MAYOR.

MAESYFFYNON OAP BRANCH SALE OF HALL & LAND

I DON`T KNOW IF YOU ARE AWARE OF CERTAIN COMMENTS THAT HAVE APPEARED ON FACEBOOK (A SOCIAL MEDIA I PERSONALLY HAVE NOTHING TO DO WITH) REGARDING THE RECENT LEGITIMATE SALE OF THE ABOVE PROPERTY. THESE COMMENTS SUGGEST THAT THE MEMBERS OF THE OAP HAD NO RIGHT TO SELL AND THAT THE MONEY FROM THE SALE SHOULD GO “BACK TO THE COMMUNITY”.

THIS LAST COMMENT IS BASED ON TOTAL IGNORANCE AS THE PROPERTY WAS NEVER IN THE SO-CALLED COMMUNITY`S (BY WHICH I ASSUME THEY MEAN THE COUNCIL) HANDS.

BY THEIR REQUEST I HAVE BEEN INVOLVED WITH THE MEMBERS IN THE BUSINESS OF OFFICALLY DETERMINING THE RIGHT TO THE PROPERTY AND THE SUBSEQUENT SALE, THROUGH THE GOOD OFFICES OF MR STEPHEN WILLIAMS OF T LLEWELLYN-JONES, SOLICITORS, NEATH.

THAT THE MEMBERS WERE THE LEGITIMATE OWNERS WAS NEVER IN DOUBT, THE DEEDS RETAINED ON THEIR BEHALF IN BARCLAYS BANK, NEATH, CONFIRMED THIS. THERE WAS, HOWEVER, A PROBLEM IN THAT THE ASSOCIATION HAD NOT REPLACED THE TRUSTEES SINCE 1989. THIS MEANT THAT THE NEXT OF KIN OF THE NOW DECEASED TRUSTEES HAD TO BE LOCATED AND AGREE TO ATTEND MR WILLIAMS`S OFFICE TO SIGN SOME RELEVANT DOCUMENTS GRANTING THEIR AUTHORITY TO ELECT TWO REPLACEMENT TRUSTEES.

IT TOOK SOME TIME TO LOCATE THE RIGHT PEOPLE BUT IT WAS ACHIEVED AND THEY KNIDLY AGREED TO HELP, WHICH WAS FOLLOWED BY THE ELECTION OF TWO NEW TRUSTEES AND THIS WAS OFFICALLY ACCEPTED BY BOTH THE SOLICITOR AND THE REGISTRY OFFICE.

OVER THE PAST SEVERAL YEARS THE ASSOCIATION HAD BEEN STRUGGLING TO KEEP PACE WITH THE OVERHEADS AND SOMETIMES REPAIRS TO THE PROPERTY. FOLLOWED BY THE SUDDENPASSING” OF THE TREASURER, WITH SO FEW MEMBERS THEN ATTENDING IT WAS DECIDED TO DISSOLVE THE BRANCH. APART FROM THE LIMITED MEMBERS`S CONTRIBUTIONS, A SMALL DONATION FROM THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL AND A SIMILAR DONATION FROM THE LESSER SELAR OPENCAST TRUST FUND (THE SELAR SITE LIAISON FUND), THERE WERE NO FUNDS COMING IN. AN ATTEMPT SOME TIME AGO TO CLAIM A LARGER SUM FROM THE GREATER SELAR TRUST FUND (THE SELAR COMMUNITY BENEFIT FUND) WAS UNSUCCESSFUL AS IT DEEMED THAT WE DID NOT COMPLY (sic – with the guideline criteria?).

COUNCILLOR CAROLYN EDWARDS`S NAME WAS RAISED BY ONE OF THE FACEBOOK WRITERS AND IT WOULD SEEM THAT THEY EXPECT HER TO TAKE SOME FORM OF ACTION AGAINST THE ASSOCIATION MEMBERS FOR, WHAT THEY CONSIDER TO BE AN ILLEGAL SALE AND IF SO THE MONEY FROM THE SALE, SHOULD, AS I HAVE ALREADY STATED, GO “BACK TO THE COMMUNITY”.

I DON`T KNOW WHY IN THIS MAD TECHNOLOGICAL AGE IT IS DEEMED IN ORDER TO WRITE WHATEVER DIATRIBE ONE WISHES WITHOUT RECOURSE TO SOME REPERCUSSIONS OR LEGAL RESTRICTIONS.

CAN I THEREFORE, ON BEHALF OF THE MAESYFFYNON OAP MEMBERS REQUEST THAT EITHER YOU, COUNCILLOR EDWARDS, OR THE FULL COUNCIL PUBLISH A STATEMENT TO THE EFFECT THAT NEITHER THE GLYNNEATH TOWN COUNCIL OR THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL AT NO TIME WERE EVER THE OWNERS, OR HAD ANY RESPONIBILITY IN RESPECT OF THE MAESYFFYNON OAP HALL OR LAND AND THAT THE PREMISES WAS AT NO TIME A COMMUNITY HALL.”

This Council confirmed the above statement into the hall never being a Community Hall or being owned and maintained by this Council.

THIS ITEM IS NOW CLOSED.

m) Minute 9m – 12/9/2017 – Parking in Addoldy Road – There was no update available on this item.

n) Minute 9n – 12/9/2017 – The Council Providing a “Listening Loop” in the Meeting Room – This item will be “shelved” until the Feasibility Study Report on all Council properties & services is received and discussed. THIS ITEM IS TEMPORALLY CLOSED.

o) Minute 9q – 12/9/2017 – Speeding vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road/Pedestrians Crossing the road on the Rhigos Bank – Councillor Simon Knoyle has written to NPTCBC asking for the sign on Pontneathvaughan Road be be moved but has not received a reply.

The local police will continue their “speed gun trials” on the three roads mentioned above.

There was no update available on the possible traffic calming/crossing being placed near the car park on the Rhigos Bank.

p) Minute 9s – 12/9/2017 – The Update & Upkeep of Community Notice Boards in the Town – As there has been no ideas/suggestions received on this item IT IS NOW CLOSED UNTIL SOME PRACTICABLE IDEAS & SUGGESTIONS ARE RECEIVED.

q) Minute 9u – 12/9/2017 – Christmas Lights – Centregreat have agreed to put up/maintain & remove the lights for this year and the Event Panel have agreed that they should be switched on at 6.30pm on Monday 27th November 2017, followed by Santa`s Grotto at the Town Hall.

HOWEVER, the Clerk reported that following the return of the signed agreement to NPTCBC to allow the lights to be lit from the existing columns an email has been circulated to all Town & Community Councils asking for a detailed proposal of all locations and details of each seasonal decorations to be used & confirmation of specific insurance in relation to any possible damage to the columns. The Clerk and/or the representative(s) of the Council on the Event Panel will liaise with Centregreat & NPTCBC as soon as possible.

r) Minute 9x – 12/9/2017 & Agenda Item 9a – Q & A Session with Mr Paul Egan of One Voice Wales – Mr Egan explained what One Voice Wales do and gave a comprehensive summary of the services that they provide to Town/Community Councils. These include: Legal Advice; Human Resources Advice; Training for Councillors; being the link between the Welsh Government and the Town/Community Councils. He gave out to Councillors a very comprehensive list of services, contact numbers etc and hoped that the Council`s Area Representatives would attend the next Neath Port Talbot Area Committee meeting which will be held in the Bethania Community Centre, Glynneath at 6.30pm on Wednesday 6th December 2017. THE MAYOR THANKED MR EGAN FOR COMING TO ADDRESS THE MEETING. MR EGAN THEN LEFT THE MEETING. THIS ITEM IS NOW CLOSED.

s) Minute 9y – 12/9/2017 – Flags/Flag Poles Outside the Town Hall – This item will be removed from the minutes until after the Feasibility Study Report has been received & discussed. THIS ITEM IS TEMPORALLY CLOSED.

t) Minute 9z – 12/9/2017 – The “Running of the “Old Changing Rooms” in the Welfare Park by Glynneath Town A F C – The matter, having been agreed in principle by the Council in the September 2017 meeting will be removed from the minutes until further details/proposals/progressions are available/take place. THIS ITEM IS TEMPORALLY CLOSED.

u) Minute 9ab – 12/9/2017 – The “Live Streaming of Council Meetings” – Councillor Lowri Francis reported that she had received information from the gentleman who knew all about this type of facility and he had offered to attend to do a report on what was needed for a fee of three hundred & fifty pounds plus VAT (four hundred & twenty pounds in total) but he had also informed her that the minimum set up fee for this type of system was two thousand pounds and could be up to a maximum of twenty thousand pounds for the best system. After a short discussion it was decided not to proceed further with this item at this time as the Council feel it is not a priority item to spend money on. THIS ITEM IS NOW CLOSED.

v) Minute 14 – 12/9/2017 – The Welfare Park (Maintenance) – The Clerk reported that the temporary member of staff was working well with the existing staff and that some of the issues identified in August 2017 have been dealt with. the staff are continuing to work through the list & the 2017 RoSPA report and a further update will be given at the next monthly meeting.

w) Minute 16 – 12/9/2017 – The Feasibility Study – See minute 10b below.

x) Minute 18 – 12/9/2017 – The Issue of a Debit Card to the Responsible Financial Officer – All forms have been completed & sent back to the Council`s bank. THIS ITEM IS NOW CLOSED.

y) Minute 20a – 12/9/2017 – The Meeting with Manning Construction – There was no update available on this item.

z) Minute 20b – 12/9/2017 – The Valley Initiative – There was no update available on this item.

aa) Minute 20c – 12/9/2017 – The Grass Verges in the Maes Y Dre/Craig Nedd Area – Councillor Carolyn Edwards reported that NPTCBC had started work on the grass verges in Maes Y Dre but had informed her that the work on the grass verges in Craig Nedd would not begin until at least April 2018.

ab) Agenda item 9b – The Length of the Agenda for the Monthly Meetings – Some Councillors believe that there are some items being placed on the agenda for discussion that could be resolved by Councillors between meetings. There was no definitive decision on what should or should not be put on the agenda but Councillors requested that debates/discussions be kept as brief as possible in future. THIS ITEM IS NOW CLOSED.

ac) Agenda item 9c – The Setting up of a Council Run Disco in the Town Hall – It was reported that any disco arranged would be run by the Glynneath Events Panel. No further discussion took place. THIS ITEM IS NOW CLOSED.

ad) Agenda item 9d – The Maintenance of the Bowls Green in the Welfare Park – It was stated that the Glynneath Town Council are the only Council in the NPTCBC area who maintain a bowls green and that in all other areas the bowls clubs had been requested to carry out or arrange for a contractor to carry out the required maintenance at least three years ago.

The representatives of the Council who serve on the Glynneath Events Panel reported that they had met with some of the Glynneath Ladies Bowls Club who had informed them that they intended to speak to both the local schools to encourage young children to attend (during the season) with a view to learning/enjoying the game.

It was decided to postpone further discussion on this item until after the Council Services Feasibility Study has been received when representatives from the Ladies Bowls Club will be invited to speak to the Parks & Open Spaces Committee to give their views/information.

10) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES ON EXTERNAL COMMITTEES/BODIES a) Councillor Lowri Francis reported that the Glynneath Events Panel had arranged a public litter pick for Saturday 14th October 2017, meeting, for coffee/tea, at the Community Centre at 9.30am before walking through the Town to complete the litter pick.

The Panel have arranged a concert, to include new local choirs, to take place in the Town Hall on the evening of 3rd November 2017. ANYONE WISHING TO ATTEND PLEASE CONTACT LOWRI (see below).

The Panel are also involved in arranging a regular children`s/youth disco in the Town Hall (see minute 9ad above) and are assisting the council with the Christmas Lights/Santa`s Grotto celebration.

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE GLYNNEATH EVENTS PANEL, PLEASE CONTACT COUNCILLOR LOWRI FRANCIS ON HER FACEBOOK PAGE, BY EMAIL AT lwfrancis@outlook.com OR BY TELEPHONE ON 07989715967.

b) Feasibility Study – It was reported that the contract for the Feasibility Study had been awarded and the successful contractor had started the study. They have started to distribute a public questionnaire and will launch the full study to the public via both social media & the press in the next two to three weeks. The date for completion of the study is late November 2017.

Councillor Helen Williams asked how the contractor would know if there were any “bulk” replies being completed by one person. It was stated that the questionnaires have been coded and people are asked to put their post code on them. Councillor Williams explained that the reason she had asked the question was that as the Council will be making major decisions on existing/future services as a result of the Feasibility Study Report then the result should be as “across the board” as possible to take into consideration the views of all residents of the Town.

11) PLANNING APPLICATIONS:
18/9/2017 – Ref P2017/0751 – Arqiva/EE/H3G/CTIL, c/o, GVA, Norfolk House, 7 Norfolk Street, Manchester M2 1DW – Installation of an additional 30m high lattice telecommunications mast with associated cabinets, equipment and compound lane from B4242 at Pentreclwyda to Craig Clwyd Telcommunications Station, Rheola (Amendment to Site Plan from September meeting); 5/10/2017 - Ref P2017/0930 - Mr & Mrs Roberts, Ynys Yr Allor Farm, Resolven, Neath SA11 4DY - Application for an Exempted Camp Site under Section 269(6) of the 1936 Public Health Act Ynys Yr Allor Farm, Resolven, Neath SA11 4DY.

12) WRITTEN CORRESPONDENCE:
19/9/2017 – Jayne Bryant A.M. – Notice that her report on Age Cymru`s Discussion on Loneliness can be obtained from Age Cymru by email at rachel.lewis@agecymru.org.uk or by telephone 02920431555;
20/9/2017 – One Voice Wales – Motions for Consideration at the 2017 Annual General Meeting;
26/9/2017 – Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 29/9/2017 & minutes of their meeting of 28/7/2017;
26/9/2017 – NPTCBC, Regenerate NPT – Rural Neath Port Talbot 2014 – 2020 Brochure;
26/9/2017 – One Voice Wales – Copy of the NPT Public Services Board Digital Survey;
2/10/2017 – Mr Ian Currie – Letter re: Sale of the Maes Y Fyynon OAP Hall in Pentre Street (see minute pl of 12/9/2017 & minute 9l above);
2/10/2017 – One Voice Wales – Copy of the Local Democracy & Boundary Commission for Wales Community Review Guidance Document;
2/10/2017 – One Voice Wales – September 2017 e-newsletter;
3/10/2017 – Mrs R D Jones – Complaint re: Uneven ground between plots in Waun Gron Cemetery (see Reports from Cemetery Committee below);
4/10/2017 – Glynneath Stroke Group – Request to hold a Coffee Morning in the Community Centre on Friday 3rd November 2017 (see reports from Town Hall/Community Centre Committee below);
4/10/2017 from Ms Tina Davies – request to place a memorial bench in the Cemetery (see reports from the Cemetery Committee below);
4/10/2017 – One Voice Wales – Notes on the Guidance of Appointment of an Internal Auditor for Town & Community Councils (to be discussed by Finance & Audit Committee at their next meeting);
4/10/2017 – One Voice Wales – Suggested Health & Safety Checklist for Town/Community Councils;
6/10/2017 – The Welsh Government – Details of the Finance Secretary`s (Mark Drakeford A.M) New Budget for Wales, reflecting the Welsh Government`s New Tax & Borrowing Powers;
6/10/2017 – One Voice Wales – Notice that the Independent Remuneration Panel for Wales draft Annual Report can be viewed at http://gov.wales/irpwsub/home/publication-reports/financial-year-2018-19/?lang=en (Section 13 relates to Town/Community Councils):

NOTE: There were no Section 137/Power of Wellbeing requests received since the September 2017 meeting.

13) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting. However, two letters, one from Mrs R D Jones relating to the pit holes in the ground between the plots and one from Ms Tina Davies requesting that her family place a memorial bench, in memory of her parents, who both passed away earlier this year, at the top of the Cemetery were discussed (see minute 12 above).

In relation to the pot holes, the Clerk reported that he would liaise with the Cemetery Supervisor & Grounds-man to try to fill in the pot holes but could not give a timescale on when the work could be completed.

the Council agreed to allow Ms Davies to erect the bench (of standard design) near her parent`s grave.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
The Committee met on 13th September 2017 and their report will be given to the Council in “Closed Session”.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting. However, the request from the Glynneath Stroke Group to hold a Coffee Morning in the Community Centre (see minute 12 above) on Friday 3rd November 2017 was discussed and agreed.

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee did not meet on 19th September 2017 and have now decided to meet after the Glynneath Feasibility Study Report has been received.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee met earlier today to discuss the applications received for the Glynneath Selar Extension Community Benefit Fund Grant – The report was that there were twenty-four applications received, nineteen of which had provided the correct paperwork and the full award was to be made to these nineteen applicants. Of the remaining five applicants, three needed to provide their UCAS Acceptance Letters and two needed proof that their courses were “Degree Courses” or the equivalent and if/when these five applicants did so they would receive the full award.

The Committee recommended to the Council that the award for next year (2018) remain at one hundred pound per applicant to allow awards to be made for at least the next two years. NOTE: NO FURTHER MONIES WILL BE RECEIVED INTO THE FUND AS THE GRANT PROVIDER HAS CEASED THEIR ACTIVITIES AT THE SELAR EXTENSION.

The above recommendation was agreed by full Council.

THIS ITEM IS NOW CLOSED.

19) REPORTS FROM TOWN COUNCILLORS
Councillor Simon Knoyle reported that he had been approached by some people in the East Ward (he was approached as a County Councillor as he does not represent the East ward as a Town Councillor) to say that there was no equipment for “toddlers” in Pontwalby Park. it was agreed by the full Council that this could be discussed by the Project Action Group Committee when they meet after the receipt of the Feasibility Study Report.

20) REPORTS FROM COUNTY COUNCILLORS
a) It was reported by the County Councillors that the Valleys Task Force had met (in NPTCBC offices) and decided that each Ward Councillor in the NPTCBC area should look at their own wards and put together a report for feedback on what they believe is needed in their ward to the Minister of the Welsh Government. However, it was stated that no finance as been set aside for this initiative at this time.

b) Councillor Simon Knoyle reported that he had attended a meeting with the NPTCBC Engineers in relation to the “Langy Bridge”. They had stated that they would be presenting three options to the full NPTCBC Cabinet in December 2017 relating to the bridge, which will be:
1) Full demolishment of the bridge with NO replacement;
2) Refurbishment of the existing bridge; &
3) Replacing the existing bridge with a new bridge.

There were no figures available for the above options but this Council agreed that they prefer options 2 & 3 and asked the Clerk to write to NPTCBC informing them of this Council`s support for the retention or replacement of the bridge.

21) DATE, TIME, VENUE & PROPOSED AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place at 7pm on Tuesday 14th November 2017 in the Bethania Community Centre. The Agenda for the meeting will e published on this website and on the Council notice boards outside the Community Centre & Town Hall by 5pm on Tuesday 7th November 2017. There were no proposed agenda items at this time.

The meeting closed @ 9.45pm.

NOTE: MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE FULL COUNCL MEETINGS BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCILS STANDING ORDERS (WHICH CAN BE VIEWED ON THIS WEBSITE)) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK (ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING) OR IF DIRECTED TO DO SO BY THE CHAIR/MAYOR.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held at 7pm on Tuesday 12th September 2017 in the Bethania Community Centre, High Street, Glynneath.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Tony Pritchard;
Councillor Marion Morgan;
Councillor Simon Knoyle;
Councillor Richard Knoyle;
Councillor Haulwen Morgan;
Councillor Gerry Reynolds;
Councillor Helen Williams;
Councillor Carolyn Edwards;
Councillor Lowri Francis;
Councillor Janet Gregory.

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Mrs V Garrett (left the meeting 7.56pm); Philip Davies (left the meeting 8.50pm);
Roger Simons (left the meeting 9.20pm); Billy Shulver (left the meeting 8.25pm);
Mrs Patricia Wilks (left the meeting 8.50pm); Brian Brooks (left the meeting 8.50pm);
Mrs. Rita Evans (left the meeting 8.50pm); David Crick (left the meeting 7.56pm);
Mrs Tina Pitman (left the meeting 8.50pm); Nick Thomas (joined the meeting 7.09pm & left the meeting 8.45pm); Mrs Ruth Knoyle (left the meeting 9.05pm);
Mrs. Karen Roberts (left the meeting 9.20pm); Miss Lauren Williams (left the meeting 9.20pm);
Chris Howells (Mid & West Wales Fire and Rescue Service) (joined the meeting 7.03pm & left the meeting 7.25pm).
NOTE: THE COUNCIL WENT INTOCLOSED SESSION” AT 9.20pm.

ABSENT/APOLOGIES:
Councillor John Evans (Family Illness);
Councillor Jennifer Roberts (Family Commitments).

NOTE: NPTCBC is the NEATH PORT TALBOT COUNTY BOROUGH COUNCIL & ABMUHB is the ABERTAWE BRO MORGANNWG UNIVERSITY HEALTH BOARD when mentioned in the minutes.

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`S ANNOUNCEMENTS:
The Mayor thanked those that had attended his Inauguration Service where the collection in aid of his charities raised 88.45 (eighty eight pounds 45 pence).

3) APLOGIES FOR ABSENCE:
Councillor John Evans had sent his apologies due to a family illness and Councillor Jennifer Roberts had sent her apologies due to family commitments.

4) DECLARATIONS OF INTEREST:
Councillor Carolyn Edwards & Councillor Simon Knoyle declared their interest as County Councillors of Neath Port Talbot County Borough Council. Councillor Dr Del Morgan declared his interest as both a County Councillor of Neath Port Talbot County Borough Council and as an employee of One Voice Wales.

5) PUBLIC QUESTIONS:
a) Mrs Ruth Knoyle asked if anything could be done about the illegal parking outside the schools in New Street – The Councillors agreed that they would speak to the Local Police Team & liaise with the governors of both schools about this problem.
b) Mr Billy Shulver asked about the item in minute 21 (Agenda Items proposed) of the meeting of 11th July 2017 regarding a request to speak about the Glynneath Silver Band. It was explained that this item had been withdrawn by the Councillor who had first requested it be placed on the agenda and that this would have been explained in “Matters Arising” later in this meeting. THIS ITEM IS NOW CLOSED.

6) REPORT ON CRIME/POLICING:
The reported crime figures for May & June 2017 for Glynneath were 21 & 19 respectively, broken down as follows:

MAY 2017:
Anti-Social Behaviour – 4;
Criminal Damage & Arson – 3;
Drug Related Crime – 2;
Other Crime – 1;
Other Theft – 1;
Possession of Weapons – 1;
Vehicle Crime – 2;
Voilent & Sexual Offences – 7.

JUNE 2017:
Anti-Social Behaviour – 3;
Criminal Damage & Arson – 5;
Drug Related Crime – 2;
Other Crime – 2;
Public Disorder – 1;
Shoplifting – 1;
Violent & Sexual Offences – 5.

Reported crime figures for the area can be viewed at www.police.uk/south-wales/175/ where there is a lot more detailed information on crime in the area.

The PACT meeting which took place on 5th July 2017, which was very well attended, agreed the priorities would be anti-social behaviour in the Welfare Park, Addoldy Road & Whitefield Close area, parking near the schools and speeding in the High Street in Glynneath.

NOTE: THE NEXT PACT MEETING WILL BE HELD ON 27th SEPTEMBER 2017 AT 6.30pm IN ST. MARY`S CHURCH, CWMGWRACH. EVERYONE IS WELCOME TO ATTEND.

A question was asked about having a more detailed breakdown of the reported crime figures but because of the possibility of a prejudice being raised which may affect any court proceedings then it is not possible for the South Wales Police to elaborate on the reported crime figures.

It was then reported that the Sector Inspector had decided that Police Officers/PCSOs would not attend Council meetings as they have in the past and the Council asked the Clerk to contact the Sector Inspector to invite him/her to a future meeting to discuss the crime figures and policing in the area.

7) AMENDMENTS TO THE MINUTES OF THE MEETING OF 11th JULY 2017 & THE SPECIAL MEETING OF 27th JULY 2017:
There were no amendments to the minutes of either of the above meetings.

8) CONFIRM THE MINUTES OF THE METTINGS OF 11th JULY 2017 & 27th JULY 2017 AS A TRUE RECORD OF THOSE MEETINGS:
Councillors resolved to approve the minutes of both of the above meetings as a true record of those meetings.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF THE 11th JULY 2017 & AGENDA ITEMS:

a) Minute 9b – 11/7/2017 – Maes-y-Ffynon House – Mr Philip Davies told the meeting that he had spoken to the local Police team who had informed him that they had written to the owner of the property (this Council had also written to the gentleman in June 2017) but had not received a reply. AS THE POLICE ARE NOW DEALING WITH THE MATTER, THIS ITEM IS CLOSED.

b) Minute 9c – 11/7/2017 – Mrs Rhona Howell`s question (June 2017) relating to the bus stop outside the Bethania Community Centre – The NPTCBC Engineers have informed the County Councillors that they will attend next week to prepare their report.

c) Minute 9e – 11/7/2017 – The Vale of Neath Health Centre – The contractors have now been appointed by ABMUHB but no firm start date has been given.

d) Minute 9f & Minute 9x – 11/7/2017 – Ongoing Proposed Projects (including the plan to regenerate the Welfare Park & Upgrade the War Memorial in the Park)) – A proposal was put forward that the Project Action Group meet in the Pavilion in the Welfare Park at 6.30pm on Tuesday 19th September 2017.

e) Minute 9g – 11/7/2017 – The Teem Y Glyn Residential Care Home – It was reported that some members of the Trem Y Glyn Action Group had met with the academics from Swansea University who had confirmed that they would be undertaking research considering care services in the Neath/Neath Vale area at no cost to the Action Group. They have agreed that when the Research Report has been completed they will send the report to the Action Group and to NPTCBC, Care Services Department.

NOTE: ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS (01639 720083), COUNCILLOR TONY PRITCHARD (01639 720263) OR COUNCILLOR DR DEL MORGAN (01639 722300).

f) Minute 9h – 11/7/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis has liaised with Malcolm Scott from the Glynneath Training Centre and he will “sound out” members of the Centre`s Youth Club to see if anyone is interested in becoming the Council`s Youth Liaison Officer.

g) Minute 9i – 11/7/2017 – The Glynneath Regeneration Groups Projects – There was no update on the Civic Pride Project but the Council`s representatives on this group reported that at the group meeting held in July 2017 that a “costing” of 17,000.00 (seventeen thousand pounds) for the Gateway Project had been examined. However, it had been stated at that meeting that there were no funds available in the NPTCBC budget to progress this item at this time. Councillor Dr Del Morgan reported that he had asked NPTCBC to make this item a “special case” for expenditure.

h) Minute 9j – 11/7/2017 & Agenda item 9a – Back Up Fire Engines for Incidents in Glynneath & Emergency Vehicle Access to Gelli Cae Bryn – Mr Chris Howells (Head of Response, Neath) of the Mid & West Wales Fire and Rescue Service, who had been invited by the Council, stated that he had visited Gelli Cae Bryn and that in his opinion the full Fire Engine WOULD BE ABLE TO ACCESS ALL OF THE ROAD as the hose on the appliance would stretch to up to 100 metres for any incident in the area. However, when questioned, he stated that a risk assessment for each incident would need to be undertaken by the Officer in Charge before it was decided if it was sage for the appliance to attend.

Councillor Gerry Reynolds asked that as Mr Howells had visited the area in his own car, could a “dummy run” of the full appliance be undertaken and a copy of the report on this “dummy run” be forwarded to the Council? Mr Howells agreed to the request.

Questions were asked on the response times for incidents in Glynneath as provided by the Service up to April 2017 and Mr Howells assured the meeting that crews were dispatched in order of availability, starting with the nearest to farthest away crew, to each incident and that the computer data on these figures were checked monthly to ensure the fastest possible response. He stated that for “house fires” it is now a requirement that there are two fully manned crews in attendance. THIS PART OF THIS ITEM IS NOW CLOSED.

THE COUNCIL THANKED MR HOWELLS FOR HIS ATTENDANCE AND HE LEFT THE MEETING.

i) Minute 9l – 11/7/2017 – Trees Overgrowing the Lane at the Bottom of Robert Tree – Councillor Simon Knoyle reported that he had received an agreement from NPTCBC that they would attend to loom at this problem once again.

j) Minute 9m – 11/7/2017 – Drop Kerbs – The County Councillors reported that they had been informed that NPTCBC will start the work within the next few weeks.

k) Minute 9n – 11/7/2017 – The Sub-Way near the Lamb & Flag Inn – Councillor Carolyn Edwards reported that the lighting in had been completed and that the sub-way is now being cleaned on a regular basis. However, even though the drains have been replaced, there is still a problem as they keep getting blocked with mud etc. in really bad weather. She will speak to NPTCBC about this.

l) Minute 9p – 11/7/2017 – The Old Age People`s Hall in Pentre Street – It was reported that the Hall has been sold to a private individual and therefor THIS ITEM IS NOW CLOSED.

m) Minute 9q – 11/7/2017 – Parking in Addoldy Road – It was reported that the Local Police have stated that as the vehicles are nor parked on the yellow lines (for which a ticket cannot be issued by a Police Officer but only by a Traffic Warden) or causing an obstruction then there is nothing they can do at this time.

As to the Traffic Order being dealt with by NPTCBC, it is still awaited.

Councillors Simon Knoyle, Tony Pritchard & Gerry Reynolds agreed that they would again go and speak to local residents re: parking issues.

n) Minute 9r – The Council to Provide a Listening Loop System in the Meeting Room – There was no update available on this item.

o) Minute 9t – 11/7/2017 – Development of the Chapel Part of the Bethania Community Centre (Feasibility Study) – It was reported that the contract for the Feasibility Study had been awarded and that the successful contractor had started the study. They have started to distribute a public questionnaire and will launch the full study via both social media & the press in the next two to three weeks.

The date agreed for the completion of the study is late November 2017.

p) Minute 9u – 11/7/2017 – Flower Pots Outside the Bethania Community Centre – The flowers/flower pots are now in place. The lady who supplied the flower pots will continue to work with the Glynneath Events Panel. THIS ITEM IS NOW CLOSED.

q) Minute 9v – 11/7/2017 – Speeding Vehicles on Merthyr Road, Aberdare Road & Pontneathvaughan Road and Pedestrians Crossing the road on the “Rhigos Bank” – It was reported that the sign on Pontneathvaughan Road is still not working & there had been no update from NPTCBC on the request to replace the sign with a “solar powered” sign and move it to another area of the road.

As to Aberdare Road & Merthyr Road, it was reported that the PCSOs and the “Safer Neath Group” will be in these areas monitoring speeds etc in the next few weeks.

There was no update on the possible traffic calming/crossing being placed near the car park on the “Rhigos Bank”.

s) Minute 9y – 11/7/2017 – The Update/Upkeep of the Community Notice Boards in the Town – There was no update available on this item.

t) Minute 9aa – 11/7/2017 – The Payment of Delegate(s) Fees for Attending the One Voice Wales Annual General Meeting – Further to the July meeting, Councillor Marion Morgan gave her apologies as she is too ill to attend. Councillor Richard Knoyle is also unable to attend.

The Mayor asked for a volunteer to attend the conference as the Council representative but there were no volunteers. Therefore, Glynneath Town Council will not be sending a representative to this conference. THIS ITEM IS NOW CLOSED.

u) Minute 9ac – 11/7/2017 – Christmas Lights (NPTCBC have withdrawn their provision to erect, maintain & remove Town/Community Council Christmas Lighting) – The existing Christmas Lights were collected from NPTCBC by the Mayor & the Clerk in early August and are stored in the chapel part of the Community Centre.

As it is now becoming “time critical”, it was decided to request that Centregreat Limited be asked to fit and service the existing lights for this year and the Glynneath Event Panel will research the possibility of new lights for next year & subsequent years.

The Clerk asked the members of the Event Panel to email him the decided date for the “switch on” for 2017 as soon as possible.

v) Minute 9ad – 11/7/2017 – The Glynneath Event Panel – Councillor Lowri Francis has set up the Panel and they have already met on several occasions and are starting to put events together for the Community. the Panel have their own Facebook page on which anyone can find details of upcoming events, proposed future events etc.

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THE PANEL, PLEASE CONTACT COUNCILLOR LOWRI FRANCIS ON HER FACEBOOM PAGE ON VIA EMAIL AT ilfrancis@outlook.com.

w) Minute 9ae – 11/7/2017 – A Member of the Council Obtaining A Food Hygiene Certificate to Cover the Community Centre Kitchen in the Event of Holidays/Sickness – Councillor Marion Morgan had volunteered to obtain the certificate but due to illness cannot carry out the duties required of the role. Cover for the Centre kitchen will have to be revisited on each occasion that holidays/sickness arise. THIS ITEM IS NOW CLOSED.

x) Minute 10 – 11/7/2017 – Mr Paul Egan of One Voice Wales to Attend the October Meeting to Address the Council on the Code of Conduct, Councillors Interests and the Services Provided by One Voice Wales – the Clerk reported that Mr Egan had agreed to address the Council at the October 2017 meeting.

y) Agenda Item 9b – Flags/Flag Poles Outside the Town Hall – Questions were asked relating to the Flag Poles outside the Town Hall and why flags were not flown on the poles.

Due to Health & Safety Regulations a “cherry-picker” would be required to put flags up and maintain them. this may cause an impact on the annual budget if flags had to be replaced or flown at “half-mast” for any reason.

It was suggested that further discussion be postponed until after the Feasibility Study mentioned in Minute 9o above is received and examined.

THIS WAS AGREED.

z) Agenda item 9c – The Running of the “Old Changing Rooms” at the Welfare Park by Glynneath Town AFC – The matter was discussed but the possible leasing of the building to the local football club is in its very early stages as both sides would need to explore the legal & safety aspects of this item before it could be progressed.

The matter was agreed in principle by the full Council.

aa) Agenda Item 9d – Holding the Council Monthly Meetings in the Pavilion in the Welfare Park – A discussion took place and after the discussion it was decided by a majority vote that the Ordinary Meetings of the Council remain in the Bethania Community Centre.

It was stated that each Committee of the Council can choose to meet wherever they wish providing that they adhere to the Council Standing Orders in relation to meetings.

UNDER THE TOWN COUNCIL STANDING ORDERS, THIS ITEM CANNOT BE RE-DISCUSSED FOR SIX (6) MONTHS.

ab) Agenda Item 9e – The “Live Streaming of Council Meetings – Following earlier months` discussions it was again stated that the NPTCBC and several other Unitary Authorities in Wales had stopped the live streaming of their meetings due to the on-going costs of the practice.

The issue of control of data was also mentioned.

Councillor Lowri Francis reported that she knew someone who provides this type of service and offered to ask them to attend a future meeting to fully discuss this item with the full Council.

COUNCILLOR FRANCIS`S OFFERED WAS AGREED BY FULL COUNCIL.

10) OTHER REPORTSREPORTS BY COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES/PANELS
Councillor Carolyn Edwards reported that she had attended a meeting of the Vale of Neath Practice Patient`s Participation Group and that the main topic discussed was the proposed Health Centre (see Minute 9c above).

11) PLANNING APPLICATIONS:

IT HAS BEEN DECIDED BY NPTCBC THAT COUNTY COUNCILLORS NO LONGER NEED TO LEAVE THE MEETING WHEN PLANNING APPLICATIONS ARE BEING DISCUSSED BUT CANNOT TAKE PERT IN ANY DISCUSSION RELATING TO ANY APPLICATION. COUNCILLORS SIMON KNOYLE, CAROLYN EDWARDS AND DR DEL MORGAN DECLARED THEIR INTEREST AS COUNTY COUNCILLORS OF NPTCBC AND TOOK NO PART IN THE DISCUSSION ON THE PLANNING APPLICATIONS RECEIVED.

8/8/2017 – Ref: P2017/0696 – Applicant – Mr Hugh Owen, 4 Addoldy Road, Glynneath, Neath SA11 5DU – Replacement detached garage 4 Addoldy Road, Glynneath SA11 5DU; 8/8/2017 - Ref: P2017/0636 - Applicant - Pennant Walters, Hirwaun House, Hirwaun Industrial Estate, Hirwaun, Aberdare CF44 9UL - Variation of conditions 6 (Intrusive site investigation details), 21 (Stability Report) to allow a phased submission of details prior to work on each turbine & 28 (Bird & Bat Survey) to allow submission of the bat & bird survey following start of development of Planning Application P2014/0733, approved on 17/12/2015 Aberpergwm Colliery on the B4242 between Rheola & Glynneath, Neath SA11 5AJ;
18/8/2017 – Ref: P2017/0779 – Applicant – Mr J Handley, Forest Farm Cottage, Old Parish Road, Glynneath, Neath SA11 5UE – Retention of shed & retaining wall to front elevation, plus proposed terracing of front lower garden with retaining walls & steps and erection of 1.2 metre means of enclosure on existing rear retaining wall Forest Farm Cottage, old Parish Road, Glynneath SA11 5UE; 18/8/2017 - Ref: P2014/0083 - The Cuddy Group - Renewal of Planning Application for Outline Planning for a proposed residential development for up to 50 (fifty) dwellings on land Chain Road, Glynneath;
29/8/2017 – Ref: P2017/0751 – Applicant – Arqiva/EE/H3G/CTIL, c/o, GVA, Norfolk House, 7, Nolfolk Street, Manchester M2 1DW – Installation of an additional 30 metre high lattice telecommunications mast with associated cabinets, equipment & compound lane from B4242 at Pentreclwyda to Craig Clwyd Telecommunications Station, Rheola, Resolven, Neath; 31/8/2017 - Ref: P2017/0837 - Applicant - Mr Gregg Richards, c/o, R Bowen Planning, 7 Llys Sant Teilo, Llangyfelach, Swansea SA5 7HQ - Variation of condition 9 (opening hours) of Planning Application P2017/0310 granted on 16/5/2017 to allow extended operating hours from 18:00 to 23:00 the Former Tourist Information Centre, Pontneatvaughan Road, Glynneath, Neath SA11 5NR;
1/9/2017 – Ref: P2017/0694 – Mr B Kumar, c/o, R Bowen Plannning, 7 Llys Sant Teilo, Langyfelach, Swansea SA5 7HQ – New shop front with roll shutters and change of window into an access door 31-35, High Street, Glynneath, Neath SA11 5BS; 11/9/2017 - Ref: P2017/0829 - Applicant - Mr Matthew Evans, 3, Ivorites Row, Pontwalby, Glynneath, Neath SA11 5LF - Part two storey, part single storey rear extension plus rear steps to facilitate access to rear garden 3 Ivorites Row, Pontwalby, Glynneath SA11 5LF.

12) WRITTEN CORRESPONDENCE:
18/7/2017 from NPTCBC, Transport Department – Notice of change of time of “First`s” X55 Service (Pontneathvaughan to Swansea);
19/7/2017 from Neath port Talbot Countryside & Environmental Group – Agenda for their meeting of 28/7/2017 & Minutes of their meeting of 26/5/2017;
27/7/2017 from Peniel Silver Lining Group – Letter of thanks for the Section 137/Power of Wellbeing Grant agreed on 11/7/2017 (see minute 9ab of 11/7/2017);
27/7/2017 from One Voice Wales – July 2017 Newsletter;
31/7/2017 from One Voice Wales – Request for Motions to be discussed at the 2017 Annual General Meeting;
4/8/2017 from “Safer Neath Port Talbot Group” – Safe & sound Newsletter – Summer 2017;
8/8/2017 from ANONYMOUS – Letter to Council re: Complaints about local rates, litter in the parks & throughout the Town, local police not acting on vandalism etc. Councillors not working as a team, Christmas Lights et al. NOTE: ANONYMOUS LETTERS ARE NOT DISCUSSED AS ANY COMPLAINTS NEEDED TO BE ADDRESSED BY THE COUNCIL WILL NEED TO PROVIDE A NAME & ADDRESS SO THAT THE COUNCIL CAN RESPOND DIRECTLY TO THE PERSON MAKING THE COMPLAINT.
16/8/2017 from ABMUHB Community Health Council Reminder that the Welsh Assembly`s Consultation – “Services Fit for the Future” ends on 29th September 2017;
22/8/2017 from ABMUHB Community Health Council – August 2017 Edition of the CHC Chronicle;
31/8/2017 from One Voice Wales – August 2017 News Bulletin;
1/9/2017 from The Vale of Neath Practice – Minutes of the Patient Participation Group meeting of 16th January 2017;
1/9/2017 from the Welsh Assembly Government – “Clustering – Funding to Support Initial Set Up of Joint Arrangements;
6/9/2017 from Mrs J Trump – Complaint re: walkways? at the Cemetery;
6/9/2017 from One Voice Wales – Agenda for the Neath Area Committee meeting to be held on 20th September 2017, minutes of their meeting of 14/6/2017 & other relevant papers;
8/9/2017 from Mrs Tina Pitman – Letter asking for assistance re: repair of OAP Hall in Whitting Street.

There were two (2) Section 137/Power of Wellbeing Grant applications received as follows:
29/8/2019 from the Glynneath Male Voice Choir – Request for donation of 115.00 (one hundred & fifteen pounds) towards their Annual Concert;
31/8/2017 from the Glynneath Community Evant Panel – Request for waiver of fees for a choral concert to be held at the Town Hall on Friday 3rd November 2017.

NOTE: USUALLY, SECTION 137/POWER OF WELLBEING REQUESTS ARE DISCUSSED IN THE JANUARY & JULY MEETINGS EACH YEAR.

13) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee met on 14th August 2017 and subsequently its members and other Councillors made a visit to the Welfare Park on the 25th August 2017. From their reports, it had been decided to employ another grounds-man for a period of three (3) months, with an option to extend to six (6) months to clear a back-log of jobs at the parks & the Cemetery. This course of action should clear any H & S issues identified on 25th August 2017.

A report on the employment of the temporary grounds-man will be given in “Closed Session” as all Personnel Matters MUST BE DISCUSSED IN CLOSED SESSION.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee met in late August and their report will be given in “Closed Session”.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
A “Special Meeting” took place in the Town Hall on 27th July 2017 (minutes are available on request) where the finances for both the Town Hall & Community Centre were discussed.

The main topic was that both buildings are being heavily subsidised by the Council and that the proposed Feasibility Study on the possible further development of the Bethania Community Centre, to be carried out by an external source (see minutes 9o & 9y above) be extended to encompass all of the Council`s buildings & services.

THE RESULT OF THE FEASIBILITY STUDY IS EXPECTED BY LATE NOVEMBER 2017.

17) REPORTS FROM THE PROJECT ACTIUON GROUP:
This Committee has not met since the last full Council meeting.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTTEE:
This Committee met earlier this evening and made the recommendation to the full Council that a Debit Card for the Council General Trading Account be obtained for the RFO (Responsible Financial Officer) to purchase goods on-line and at point of sale without having to use his own personal card.

This was agreed by full Council.

19) REPORTS FROM TOWN COUNCILLORS:
There were no further reports from Town Councillors.

20) REPORTS FROM COUNTY COUNCILLORS:
a) Councillor Simon Knoyle reported that he had contacted Manning Construction for a meeting with them at the Welfare Site next week to discuss their plans for the development of the site.

Councillor Dr Del Morgan requested that he attend.

Councillor Simon Knoyle agreed that he would let any Councillor that was interested in attending the date & time of the meeting.

b) Councillor Dr Del Morgan reported that he & Councillor Simon Knoyle had attended a meeting at NPTCBC on the Valley Initiative where it had been stated that the Task Hub for this initiative in the Borough would be Neath Town. The Glynneath County Members suggested to NPTCBC that as it was “Valley Initiative” it would be better if the “Hub” be Glynneath or the whole of the Neath Vale.

c) Councillors Carolyn Edwards & Simon Knoyle reported that they had received notification from NPTCBC that the “grass verges” in the Maes Y Dre/Craig Nedd area will either be removed or improved within the next few months.

21) DATE, TIME, VENUE & SUGGESTED AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place on Tuesday 10th October 2017 at 7pm in the Bethania Community Centre. The agenda for the meeting will be posted notice boards outside the Town Hall & Community Centre and on this website by 5pm on Tuesday 3rd October 2017.

Agenda Items so far: Q & A Session with Paul Egan of One Voice Wales (see minute 9x above).

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE READ ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held at 7pm on Tuesday 11th July 2017 in the Bethania Community Centre.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
Councillor Carolyn Edwards (joined the meeting at 7.10pm);
Councillor Gerry Reynolds;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor John Evans;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Richard Knoyle;
Councillor Tony Pritchard.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Mrs R D Jones (left the meeting 9.20pm); Philip Davies (left the meeting 9.20pm);
Roger Simons (left the meeting 9.20pm); Billy Shulver (left the meeting 8.45pm);
Patricia Wilks (left the meeting 9.15pm); Brian Brooks (left the meeting 9.15pm);
Nick Thomas (left the meeting 9.15pm); Mrs R Evans (left the meeting 9.00pm);
Mrs T Pitman (left the meeting 9.00pm); Janet Collins (left the meeting 9.15pm);
Mrs M Harris (left the meeting 9.20pm); NOTE: THE COUNCIL WENT INTO "CLOSED SESSION" 9.20pm).

ABSENT/APOLOGIES:
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Simon Knoyle.

1) PRESIDING:
The Mayor, Councillor Eddie Jones;

2) MAYOR`S ANNOUNCEMENTS:
The Mayor announced that his Inauguration Service will take place at 2.30pm on Sunday 13th August 2017 in Bethel Chapel. He asked all Councillors to respond as soon as possible regarding their attendance.

3) APOLOGIES FOR ABSENCE:
Councillor Dr Del Morgan had given his apologies at the last meeting as he is away on holiday. Councillor Simon Knoyle had sent his apologies due to family commitments.

4) DECLARATIONS OF INTEREST:
Councillor Carolyn Edwards declared her interest as a County Councillor of Neath Port Talbot County Borough Council.

5) PUBLIC QUESTIONS:
Although there had been no written requests to speak received, the Mayor stated that the next fifteen minutes would be open for questions from the public but that any answers to specific questions would be formulated by the full Council and sent to each individual, in writing, as soon as possible after the meeting, if they so desired. He also stated that the session must be conducted in good order and would not exceed fifteen minutes and that if a question could not be answered verbally at this meeting it would become a “Matter Arising” at the next meeting.

a) Mrs Janet Collins asked about a response to her e-mail of the 17th May 2017 (see matters arising – minute 9a below);

b) Mrs Tina Pitman asked if the Council would mind her liaising with the Royal British Legion with a view to selling poppies in the grounds of the Bethania Community Centre nearer to Remembrance Day – The Council agreed to this request.

6) REPORT ON CRIME/POLICING:
The reported crime figures for April 2017 for Glynneath were 13, broken down as follows:
Anti-Social Behaviour – 3;
Bicycle Thefts – 0;
Burglary – 1;
Criminal Damage & Arson – 0;
Drug Related Crime – 2;
Other Crime – 1;
Other Theft – 0;
Possession of Weapons – 0;
Public Disorder – 0;
Robbery – 0;
Shoplifting – 1;
Theft from a Person – 0;
Vehicle Crime – 0;
Violent & Sexual Offences – 3.

Reported crime figures for the area can be viewed @ www.police.uk/south-wales/175/ where you will find a lot more detailed information on crime in the area.

The PACT meeting which took place on the 5th July 2017, which was very well attended, agreed the priorities to be Anti-Social Behaviour in the Welfare Park, Whitefield Close & Addoldy Road area; parking near the schools & speeding in the High Street in Glynneath.

NOTE: THE NEXT PACT MEETING WILL BE HELD ON 27th SEPTEMBER 2017 at .30pm IN ST. MARY`S CHURCH, CWMGWRACH. EVERYONE IS WELCOME TO ATTEND.

7) AMENDMENTS TO THE MINUTES OF THE LAST MEETING:
Minute 20 – 13/6/2017 stated that Councillor Haulwen Jones had given her apologies in advance for this meeting but she managed to attend the meeting.

8) CONFIRM THE MINUTES OF THE MEETING OF 13th JUNE 2017 AS A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the Ordinary Meeting held on 13th June 2017 as a true record of that meeting with the above amendment having been made.

9) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 13th JUNE 2017 & AGENDA ITEMS:
a) Minute 5a – 13/6/2017 – Mrs Janet Collins`s e-mail of 17th May 2017 – Mrs Collins asked why she had not received a response to her e-mail and several Councillors stated that they had given personal verbal responses at the last meeting. It was stated that some Councillors would prefer not to put details relating to their own “manifesto” on social media.

It was stated that only County Councillors hold “surgeries” (both publish details at least ten days prior to the “surgeries” being held – Councillor Simon Knoyle in the Local Magazine & Councillor Dr Del Morgan in the Evening Post) and anyone is welcome to speak to Town Councillors in relation to any problems they have with the Welfare Park, Pontwalby Park, the Dynamic Park, the Cemetery, Town Hall or Community Centre and these would be discussed by the relevant committees or full Council, which ever was to meet first.

Councillor Marion Morgan had attended an area meeting of One Voice Wales where it was stated that the monthly Council meeting, for all Councils, was a business meeting of the Council, to discuss Council business, and not a public debate.

It was noted that Councillor Simon Knoyle & Councillor Lowri Francis had offered help to anyone who wished to explore project funding.

b) Minute 5b – 13/6/2017 – Mr Philip Davies`s question about Maes Y Ffynon House – It was reported that the Council had written to the gentleman, who according to the Planning Application – Ref: P2016/0197 – owned the site asking him to secure the same. The letter was sent on 16th June 2017 but no reply had been received.

It was suggested that the County Councillors, neither of which were able to be present at this meeting, speak to the NPTCBC, Planning Department to see if they could contact the gentleman asking him to secure the site.

c) Minute 5c – 13/6/2017 – Mrs Rhona Howells`s question relating to the bus stop outside the Bethania Community Centre – The NPTCBC Engineers had not attended and Councillor Carolyn Edwards agreed that she would “chase” for them to come to start to prepare their report.

d) Minute 9a – 13/6/2017 – Commemoration of the late Councillor Joan Bodman by placing a Memorial Bench in the Dynamic Park – The bench is now in place and the family are happy with the finished job. THIS ITEM IS NOW CLOSED.

e) Minute 9b – 13/6/2017 – The Vale of Neath Health Centre – There was no update available on this item.

f) Minute 9c – 13/6/2017 – Ongoing Projects – Any projects will be discussed by the new Project Action Group Committee when they next meet.

g) Minute 9e – 13/6/2017 – The Future of the Trem Y Glyn Residential Care Home – It was reported that some members of the Action Group would be meeting with the academics from Swansea University in the next few weeks. Councillor Dr Del Morgan has requested up to date data from NPTCBC in relation to care homes in the Borough.

ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS – 01639720083, COUNCILLOR TONY PRITCHARD – 01639720263, COUNCILLOR DR DEL MORGAN – 01639722300.

h) Minute 9f – 13/6/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis will revisit this item when the schools return in September 2017.

i) Minute 9g – 13/6/2017 – The Glynneath Regeneration Group Civic Pride and Gateways & Signage Projects – The next Glynneath Regeneration Group meeting has been rescheduled for 17th July 2017 although this date could be amended by NPTCBC.

j) Minute 9j – 13/6/2017 & Minute 9u – 13/6/2017 – Back up Fire Engines for Incidents in Glynneath & Emergency Vehicle Access to Gelli Cae Bryn – The representative from the Mid & West Wales Fire & Rescue Service was unable to attend this meeting but will attend the meeting scheduled for 12th September 2017.

k) Minute 9k – 13/6/2017 – The Steel Picnic Unit for the Welfare park – The concrete base will be laid by the end of this week and the unit will then be fitted as soon as possible.

l) Minute 9l – 13/6/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – There was no update available for this meeting.

m) Minute 9m – 13/6/2017 – Drop Kerbs – The County Councillors have been assured that this work will be carried out in the 2017-2018 Financial Year.

n) Minute 9n – 13/6/2017 – The Sub-Way near the Lamb & Flag – There was no update available for this meeting.

o) Minute 9o – 13/6/2017 – Repair of the CCTV Columns – The original contractors are now dealing directly with NPTCBC. IT WAS AGREED TO REMOVE THIS ITEM FROM THE MINUTES UNTIL FURTHER DETAILS ARE RECEIVED.

p) Minute 9p – 13/6/2017 – The old Age People`s Hall in Pentre Street – There was no update available on this item.

q) Minute 9q – 13/6/2017 – Parking in Addoldy Road – Councillors Simon Knoyle, Tony Pritchard & Gerry Reynolds met with the resident who seems to be parking the vehicles and causing the problem and he agreed to move the vehicles away from the drop kerbs to allow wheel-chair & push-chair access.

The local police are checking if there is any breach of the law with regards to all parking in this area.

As to the Traffic Order being dealt with b y NPTCBC, it is still awaited.

r) Minute 9r – 13/6/2017 – The Council to Provide a Listen Loop System in the Meeting Room – Quotes are still awaited for this item.

s) Minute 9s – 13/6/2017 – Hire of the Community Centre Kitchen by Individual for Food Preparation Business – There was no update on this item. IT WAS DECIDED TO REMOVE THIS ITEM FROM THE MINUTES UNTIL THE YOUNG LADY GETS BACK IN TOUCH.

t) Minute 9w – 13/6/2017 – Development of the Chapel Part of the Bethania Community Centre – In the absence of Councillors Simon Knoyle & Dr Del Morgan, the Chair asked Mr Brian Brooks (part of the external committee dealing with the Feasibility Study) if he would care to update the meeting.

Mr Brooks stated that an agreed document for tenders & a list of four contractors had been produced and that the invitation to tender would be sent to all four contractors by the end of the week. The closing date for return of the written tenders will be mid-August. When received they will be opened by the Committee and a decision taken by 1st September 2017 as to which contractor will carry out the study. Whilst the contractor is carrying out the study, they will contact groups/organisations in the Town to seek their views. The date agreed for the completion of the study is late November 2017.

The Chair thanked Mr Brooks for the report.

u) Minute 9y – 13/6/2017 – Flowers in Pots outside the Bethania Community Centre – There was no update available for this meeting.

v) Minute 9ac – 13/6/2017 – Speeding Vehicles on Pontneathvaughan Road, Merthyr Road & Aberdare Road and Pedestrians Crossing the Road on the “Rhigos Bank” – It was reported that the sign on Pontneathvaughan Road was not working. Councillor Simon Knoyle had asked the Clerk to report that he will be reporting this to NPTCBC Borough Engineers and will ask if it can be removed and a “solar” powered sign be placed nearer the Angel Inn to monitor the speeding.

As to Aberdare Road & Merthyr Road, it was reported that the PCSO present at the PACT meeting (5/7/2017) had taken note of people`s concerns and will liaise with the “Safer Neath Group” to monitor these areas.

There was no update available on possible traffic calming/crossing being placed near the car park on the “Rhigos bank”.

w) Minute 9ad – 13/6/2017 – The Council`s Social Media Pages – The Clerk reported that he had received a reply from One Voice Wales and that it was possible for the Council`s Social Media pages to be updated by a member of the public but in order for them to do so, they would have to agree to adhere to the same Code of Conduct as Councillors and the Clerk and could only post on these pages after the wording, content etc had been agreed by the Clerk.

x) Minute 9ae – 13/6/2017 – Discussion on a Plan to Regenerate the Welfare Park – For the proposed meeting of the Project Action Group to take place, the Clerk asked the Committee members to agree a time, date & proposed agenda items so that he could serve the appropriate summons/notices. THIS ITEM WILL BE MERGED WITH MINUTE 9f ABOVE FOR FUTURE DISCUSSION.

y) Minute 9af – 13/6/2017 – The Update & Upkeep of the Community Notice Boards in the Town – there was no update available on this item at this meeting.

z) Minute 19 – 13/6/2017 – The New Choir (The Sound of Voices) in Glynneath – It was reported that the new choir had decided to meet in the Town Hall every Saturday between 3.45pm & 5.45pm commencing on the 16th September 2017.

All agreements have been completed & signed. THIS ITEM IS NOW CLOSED.

aa) Agenda item 9a – The Payment of Delegate(s) Fees for Attendance to the One Voice Wales Annual General Meeting & Conference – Councillor Richard Knoyle stated that he was not available to attend the conference on 30th September 2017. Councillor Marion Morgan then said that she would attend, with her husband, but would pay the delegates fees herself.

Councillor Marion Morgan`s offered was accepted by full Council.

ab) Agenda item 9b – Section 137/Power of Wellbeing Requests Received between 1st January 2017 and 30th June 2017 – The Clerk explained Section 137/Power of Wellbeing Grants for the benefit of the new members of the Council.

The following requests had been received:
1) 6/2/2017 – The Teenage Cancer Trust – Request for a donation;
2) 16/2/2017 – The Alzheimer`s Society Cymru – Request for financial support;
3) 5/6/2017 – Peniel Silver Lining Group – Request for 200.00 (two hundred pounds) donation towards their Harvest Lunch for Senior Citizens;
4) 30/6/2017 – Glynneath Foodbank – Request for waiver of fees for Hire of the Town Hall for their providing meals to children who receive free school meals on 1st, 8th, 15th & 22nd August 2017 (total fees would be 192.00 (one hundred & ninety two pounds);
5) 30/6/2017 – Request from the Sound of Voices Choir for a reduced fee for use of the Town Hall (see minute 9z above).

COUNCILLOR MARION MORGAN DECLARED AN INTEREST AS A MEMBER OF THE PENIAL CHURCH AND TOOK NO PARTIN THE DISCUSSION ON THEIR REQUEST FOR A GRANT & COUNCILLOR HELEN WILLIAMS DECLARED AN INTEREST AS A FRIEND OF THE MUSICAL DIRECTOR OF THE SOUND OF VOICES CHOIR AND TOOK NO PART IN THE DISCUSSION REGARDING THEIR REQUEST ABOVE.

After some discussion it was decided to not to award a grant to the Teenage Cancer Trust or the Alzheimer`s Siciety Cymru as the Council feel that they are primarily national charities rather than local to Glynneath.

It was decided to award the full 200.00 (two hundred pounds) requested to the Peniel Silver Lining Group and to waive the fees for the Glynneath Foodbank`s use of the Town Hall in August 2017.

It was also decided that the full fees should be charged for the Sound of Voices Choir.

ac) Agenda item 9c – Christmas Lights (NPTCBC withdrawing their Christmas Lights Provision) – A letter dated 22nd June 2017 had been received from NPTCBC informing the Council that they would no longer store, erect, maintain or remove the Christmas Lights. A quote had been received directly from Centre Great Ltd (contractors used by NPTCBC) – COUNCILLOR CAROLYN EDWARDS DECLARED A NON PECUNIARY INTEREST AND LEFT THE MEETING – to do exactly the same as the County Council for 2,500.00 (two thousand, five hundred pounds) plus VAT – total 3,000.00 (three thousand pounds) per year (this does not include any electricity to be used). Councillors decided to obtain further quotes for the above, purchasing new lights and the cost of hiring/leasing the lights each year. Councillor Haulwen Jones offered to obtain the quotes. This was agreed by full Council.

COUNCILLOR CAROLYN EDWARDS RE-JOINED THE MEETING.

ad) Agenda item 9d – The Setting Up of a Community Event Panel – Councillor Lowri Francis proposed that a panel be set up, with herself as the Council`s link. members of the panel will be volunteers from the Council (Councillor Eddie jones offered to join the panel) with pro-active members of the community. The panel`s objectives will be to organise every aspect of events for the whole community to enjoy.

A vote was taken and this was agreed by full Council. (This now becomes an external Committee with Council Representatives on the panel).

IF YOU ARE INTERESTED IN BECOMING A MEMBER OF THIS PANEL, PLEASE CONTACT COUNCILLOR LOWRI FRANCIS ON HER FACEBOOK PAGE OR VIA E-MAIL AT lwfrancis@outlook.com

ae) Agenda item 9e – A Member of the Council Obtaining a Food Hygiene Certificate to cover Community Centre Kitchen in the Event of Holidays/Sickness – It was reported that Councillor Marion Morgan had volunteered to obtain the certificate. The full Council agreed to Marion`s request. Councillor Morgan then stated that she would pay the fee for the course herself. This was also agreed by full Council.

10) OTHER REPORTSREPORTS FROM TOWN COUNCILLORS WHO REPRESENT THE COUNCIL ON EXTERNAL COMMITTEES:
Councillor Marion Morgan reported that she had attended the Neath Area One Voice Wales Committee meeting where a presentation had been given by a member of the Ombudsman for wales Office on Current Code of Conduct Issues and on the Declaration of Personal & Prejudicial Interests. She had brought the “slides” from the presentation and these will be copied and forwarded to each Councillor before the next meeting.

While this item was being discussed, it was requested that the Clerk invite Mr Paul Egan from One Voice Wales to the October meeting for him to address the Council on the above and on the services provided by One Voice Wales. This was agreed by full Council.

11) PLANNING APPLICATIONS:
16/6/2017 – Applicant: Mr Wayne Attwood of 16 Rock Street, Glynneath, Neath SA11 5EE – Single storey rear extension at the same address.

12) WRITTEN CORRESPONDENCE:
There had been no general correspondence received since the last meeting and no Section 137/Power of Wellbeing Requests apart from those in minute 9ab above.

13) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting. A request was received for the Committee to meet and the Clerk asked all members of the Committee to agree a time, date, venue & agreed agenda and to let him know so that the required notices/summons could be issued.

14) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last Council meeting. A request was made for the Committee to meet and the Clerk asked all members of this Committee to agree a time, date, venue and agenda items so that the required summons/notices could be issued.

15) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will meet on the 20th July 2017 and will give their report in the “closed session” of the next meeting.

16) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting. However, Councillor Richard Knoyle requested a Special Meeting to discuss the finances of both the Town Hall & Community Centre. It was explained that only the Mayor can request a Special Meeting of the Council but one could be convened if three Councillors signed a letter stating the time, date, venue & specific agenda items and presented it to the Clerk in time for the required notices/summons to be issued. A date of 27th July 2017 was suggested and the signed letter would have to be with the Clerk by 21st July 2017 for the summons to Councillors to be issued. If the meeting does take place no other items can be discussed apart from those on the agenda as per any written request.

A vote took place that if a meeting does take place should be an “open” or “closed” meeting. The majority vote was in favour of an open meeting (5 votes for, 4 against with 3 abstentions).

17) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee has not met since the last full Council meeting. A request was received for the Committee to meet and the Clerk asked all members of the Committee to agree a time, date, venue & agenda items and to let him know so that the required summons/notices could be issued.

18) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee will next meet on Tuesday 12th September 2017.

19) REPORTS FROM TOWN COUNCILLORS:

a) Councillor Haulwen Jones reported that the new e-mail address of the Town Council (glynneathtc@hotmail.com) had been set up and the Council asked the Clerk if he minded the change of the Council`s email address from his personal email address to the above. The Clerk was in favour of the change and this change was ratified by full Council. (The letterheads etc. contact details on the Council`s website & Facebook pages will be changed immediately).

b) A question was asked about signage at the “gateways” to Glynneath – see minute 9i above.

c) Councillor Richard Knoyle reported that he had been approached by members of the public with regards to flags on the flag poles outside the Town Hall. It was decided to make this an agenda item for the next meeting.

20) REPORTS FROM COUNTY COUNCILLORS:
Councillor Carolyn Edwards reported that the county Council will be publishing an on-line consultation relating to the Abertawe Bro Morgannwg Community Health Council in the next few weeks and urged all Councillors and members of the public to complete this consultation.

21) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre at 7pm on Tuesday 12th September 2017. The agenda for this meeting will appear on this website and on the notice boards outside the Community Centre & Town Hall by 5pm on Tuesday 5th September 2017. Agenda items proposed:
1) Q & A Session with the Representative of the Mid & West Wales Fire & Rescue Service (see minute 9j above);
2) Flags on Flag Poles Outside the Town Hall;
3) The Glynneath Silver Band.

NOTE: MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING BUT CAN ONLY ADDRESS THE MEETING (subject to Standing Orders 1d, 1e & 1f of the Town Council, (whih can be read on this website) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK. (ALL REQUESTS OF THIS NATUTRE SHOULD BE FECEIVED BY THE CLERK BY THE 4th SEPTEMBER 2017).

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held at 7pm on Tuesday 13th June 2017 in the Bethania Community Centre.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Gerry Reynolds;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor John Evans;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Richard Knoyle;
Councillor Simon Knoyle;
Councillor Tony Pritchard.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Mr Brian Brooks (left the meeting 9.35pm); Mrs Janet Collins (left the meeting 9.10pm);
Mr. Philip Davies (left the meeting 9.10pm); Mrs M Harris (left the meeting 9.10pm);
Mrs Rhona Howells (left the meeting 9.10pm); B Jones (left the meeting 9.10pm);
Mrs R D Jones (left the meeting 9.10pm); Mrs Susan Jones (left the meeting 9.10pm);
Mrs J Lake (left the meeting 9.10pm); Mr Billy Shulver (left the meeting 8.30pm);
Mr Roger Simons (left the meeting 9.35pm); Mr Nick Thomas (left the meeting 9.10pm);
Mrs P Venn (left the meeting 9.10pm); Mrs Patricia Wilks (left the meeting 9.35pm).

APOLOGIES FOR ABSENCE:
Councillor Carolyn Edwards (due to undergoing an eye operation earlier today – 13/6/2017).

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
Councillor Carolyn Edwards had sent her apologies (see above).

4) DECLARATIONS OF INTEREST:
The following interests were declared:
Councillor Simon Knoyle as both a County Councillor of Neath Port Talbot County Borough Council and as Secretary of the Glynneath Rugby Football Club and Councillor Dr Del Morgan as both a County Councillor of Neath Port Talbot County Borough Council and as an employee of One Voice Wales.

5) PUBLIC QUESTIONS:
The Mayor stated that the next fifteen (15) minutes would be open for questions from the public but any answers to specific questions would be formulated by the full Council and given in writing to each individual who asked the question, as soon as possible after the meeting, if they so desired. He also stated that the session MUST BE conducted in good order and would not exceed 15 (fifteen) minutes.

a) Mrs Janet Collins spoke relating to her e-mail dated 17th May 2017 which read as follows:
OPEN SESSION – Now that you all have been elected to your committees, perhaps it would be useful to have an open session with interested community members to discuss current issues in general and also identify some possible solutions. The formality of the monthly Town Council meeting does not allow for free discussion, so an open session would offer a solution to this and ensure that the community felt as if they are being listened to. I am not naïve and realise that past issues may raise their head during the open session, but laying some positive ground rules and asking all participants to think forward, rather than back, could help to resolve some of the long-term.

MINUTES OF THE MEETING – The minutes of the meeting should be read and corrected in advance of the meeting to save time. Minutes of the previous meetings should only need to be mentioned as “the minutes have been read in advance and are recorded as a true and accurate account of the last meeting.

COMMITTEE MEETINGS – In last night`s meeting, I found the majority-blocking on many committees to be destructive to the Town Council and believe that it will hinder any progress that was expected by the community. I was shocked to hear the suggestion and approval that for some of the committees that 6 (six) members were needed and the breakdown allocated was 3 (three) from Plaid Cymru, 2 (two) Independent and 1 (one) Labour. For those of us looking at the meeting, it appeared that Labour and Plaid Cymru had already met and agreed their strategy going forward and from my prospective this does not seem in the best interest of the Glynneath community. The appointment for those committees should not be based on political alliance, but on skills, knowledge and experience. If it means seven (7) people on the committee, then so be it.

COMMUNITY ENGAGEMENT – I was pleased to hear the Council agree to a 15 (fifteen) minute slot for the public, but no clarification was given to the format of this session. I would like to suggest that all members of the public who wish to speak have to follow an agreed template, identifying who they are; what issue/concern/idea they are raising; how it`s affecting or could affect the Glynneath Community and what solution they propose or what help is needed. This will ensure that the session will flow and will allow all Council members to follow the discussion with ease.

WHO`S WHO – I am new to Glynneath and am not aware of who everyone is on the Council. It would be useful for those not closely linked with the Council to have some sort of flowchart/organisational chart, with photos and contact numbers of the Councillors, along with what they intend to do for Glynneath now they have been appointed to represent their community. It would help everyone to understand the Councillor`s decisions and approach in meetings. It would also be useful to have a user-friendly guide as to how we can contribute to the Council`s activities and help the Town grow.

REASONS FOR BECOMING A COUNCILLOR – Following on from the above, it would be useful for all Town Councillor`s to clarify why they nominated themselves into the role and what they want to achieve during their term. This would help communities “get behind” their Councillors and share their vision for Glynneath.

MISSION STATEMENT – Could you please advise me as to the Town Council plan to achieve over the next few years? Is there a business plan, mission statement or strategy for growth?

ENTERPRISE & TOURISM – These are two areas which are severely overlooked within the Town. Does the Town Council have any plans to rejuvenate the area? Is there a task and action group working on a plan to bring business into the Town? Is there an e-marketing/marketing strategy for the Town.

YOUTH TOWN COUNCIL – If there is a lack of commitment from the local youth population to form a Youth Town Council, can the youth be surveyed as to the future direction of Glynneath? Survey Monkey is a free to use, on-line survey which complies the results into geographical information. Given the amount of children and young people who meet on a regular basis through sports societies within the Town, as well as access through the local schools, purchasing some tablets/laptops, with Wi-Fi access, would allow the Town Council to access real time information. This survey approach could also be used with the elderly and those using doctors and shops within Glynneath.

TOWN STOCK-TAKE – With a new Council appointed, this is a perfect time for each Town Councillor to “stock-take” local areas and weed into a Town Council plan for growth and regeneration. This could include identifying issues that are causing concern to residents (e.g. parking, speed of vehicles, need for litter pickers); identifying “good news stories” )new facilities being used; improvements that have been implemented over the past year; shops/businesses opening); suggestions on how to use Glynneath`s resources (link to waterfalls; advertising of local groups and when they meet; sports facilities and how to access them; Town Council facilities and how to access them).

Mrs Collins concluded in offering her services, voluntarily, with updating the Council website and Facebook pages with some of the above mentioned suggestions. (See minute 9ad below).

b) Mr Philip Davies asked who owned Maes Y Fffynon House as he was concerned that in its present state it was dangerous to children who may play within it`s boundary. It was stated that in June 2016 a planning application for demolition of the property to be replaced by four (4) new terraced dwellings (Ref: P2016/0197) had been made to the County Borough although the outcome of the application was not known. The Council requested that the Clerk contact the NPTCBC, Planning Department for the name & address of the applicant and to write to him/her to request that he/she secures the property until the demolition work is carried out.

c) Mrs Rhona Howells asked a question relating to the bus stop outside the Bethania Community Centre which she believes to be in a dangerous place with a parking bay on the opposite side of the road to it. The County Councillors will contact NPTCBC, Engineers asking them to come to loom at the bus stop and report if it can be situated anywhere else nearby.

d) Mr Brian Brooks asked who the Council`s Health & Safety Officer is for the Town Hall & Community Centre and if that persons training was up to date? The Mayor replied that the Clerk is the designated officer from Health & Safety and that his training would be discussed at a Human Resources Committee meeting scheduled for 22nd June 2017.

6) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for April 2017 have not been published on the South Wales Police Website in time for this meeting.

NOTE: THE NEXT PACT MEETING WILL BE HELD AT 6.30pm ON WEDNESDAY 5th JULY 2017 IN THE BETHANIA COMMUNITY CENTRE, HIGH STREET, GLYNNEATH. EVERYONE IS WELCOME TO COME ALONG TO SPEAK WITH THE LOCAL POLICE.

The PACT meeting which took place on the 22nd March 2017 agreed the following priorities:
The use of mobile phones by drivers in the Town & Anti-Social Behaviour in the Welfare Park, Addoldy Road, Whitefield Close and Maes Y Pergwm area.

7) AMENDMENTS TO THE MINUTES OF THE ANNUAL MEETING & ORDINARY MEETING BOTH HELD ON 16th MAY 2017:
There was a proposed amendment to minute 8 of the Annual Meeting minutes, under Membership of Committees as Councillor Gerry Reynolds had requested to step down from the Cemetery Committee. Councillor Richard Knoyle offered to serve his place and this was accepted by full Council. Councillor Simon Knoyle requested that the Committee for the Parks & Open Spaces be amended with Councillor John Evans replacing him on this committee. This was accepted by full Council (see minute 9ag below).

There were two amendments to the minutes of the Ordinary Meeting, both to minute 8s, as follows:
The sentence which reads “Item 3 was discussed and it was reported that there is a system in the NPTCBC Council Chamber which was installed at a cost running into several thousand pounds and very rarely works” SHOULD READ “Item 3 was discussed and it was reported that the only Council with this system in Wales is Bridgend County Council and the system rarely works. The NPTCBC were offered a grant to install the system in their Council Chamber but declined as the cost ran into several thousand pounds” & In the last sentence which reads “Items 8t(3) & (4) above are now closed” SHOULD READ “Items 8s(3) & (4) above are now closed.”

8) CONFIRM THE MINUTES OF THE LAST MEETING AS A TRUE RECORD:
Councillors resolved to approve the minutes of the Annual Meeting and the Ordinary Meeting both held on 16th May 2017 as a true record of the meetings with the above amendments having been made.

9) MATTERS ARISING FRO THE MINUTES OF THE ORDINARY MEETING OF THE 16th MAY 2017 & AGENDA ITEMS:
a) Minute 8a – 16/5/2017 – Commemorative Bench at the Dynamic Park – The contractor is laying the concrete by the end of this week and the bench will be put back into place by the end of next week.

b) Minute 8b – 16/5/2017 – The Vale of Neath Health Centre – There was no update available for this meeting.

c) Minute 8c – 16/5/2017 – Ongoing Projects – Upgrade of the Memorial at the Welfare Park – This project will be discussed by the new Project Action Group when they next meet. (See minute 9ae below).

d) Minute 8d – 16/5/2017 – The Council Providing a Skip, Once a Month, to Replace Skip Withdrawn by Keep wales Tidy – Councillor Marion Morgan reported that she had been unable to get agreement for the provision of a skip but would like all Councillors to organise a litter pick in their own Wards when needed. THIS ITEM IS NOW CLOSED.

e) Minute 8e – 16/5/2017 – Update on the Future of the Trem Y Glyn Residential Care Home – Councillor Dr Del Morgan reported that members of the Trem Y Glyn Action Group would be meeting with the academics from Swansea University in the next few weeks.

NOTE: ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR DEL MORGAN ON 01639722300.

f) Minute 8f – 16/5/2017 – Youth Participation in Town/Community Councils – Councillor Lowri Francis requested that the Council allow her to meet with representatives of the local youth clubs to try and move forward to see if anyone was interested. This was agreed by full Council.

Councillor Gerry Reynolds reported that he had seen a “flyer” in the NPTCBC Civic Centre, when he was last there, stating that a grant could be obtained to further this initiative. He will try to find the flyer and pass it on to Councillor Francis & the Clerk.

g) Minute 8g – 16/5/2017 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway and Signage Projects – The next Group meeting has been scheduled for 21st June 2017 but this date could be amended by NPTCBC.

h) Minute 8h – 16/5/2017 – New Bus Shelter in Glynneath West Ward – It was reported that the bus shelter has been erected since the last meeting. THIS ITEM IS NOW CLOSED.

i) Minute 8i – 16/5/2017 – Litter/Rubbish in Glynneath – It was decided not to discuss this item further but to agree to let the County Councillors know when complaints are received so that they can pass them on to the Head of Waste Management in the Borough Council. THIS ITEM IS NOW CLOSED.

j) Minute 8j – 16/5/2017 – Back Up Fire Engines for Incidents in Glynneath – The figures to monitor the situation regarding the back up engines had been examined by Councillors and it was decided to ask for a representative of the Mid & West Wales Fire and Rescue Service to come and address the meeting, in July or September 2017, regarding these figures and the problems in Gelli Cae Bryn (see Minute 9u below).

k) Minute 8k – 16/5/2017 – The Erection of the Steel Picnic Table in the Welfare Park – The Contractor will fit this item after the bench has been replaced in the Dynamic Park. (see minute 9a above).

l) Minute 8l – 16/5/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – There was no update available for this meeting.

m) Minute 8m – 16/5/2017 – Drop Kerbs – The County Councillors reported that they had been assured that the required work on the drop kerbs will be carried out in the 2017-2018 Financial Year (the work is being done by NPTCBC).

n) Minute 8n – 16/5/2017 – The Sub-Way near the Lamb & Flag Inn – Councillor Carolyn Edwards was unable to attend this meeting so there was no update available.

o) Minute 8p – 16/5/2017 – Repair of CCTV Columns – The contractors & NPTCBC are still in discussion on the repairs required. NOTE: The CCTV is working correctly as any repairs to the columns does not affect the cameras.

p) Minute 8q – 16/5/2017 – The Old Age People`s Hall in Pentre Street – There was no further update available on this item.

q) Minute 8r – 16/5/2017 – Parking in Addoldy Road – It was reported that some vehicles which had been causing a problem had been removed after visits from the local police but at certain times there was still a problem in the area. It was suggested that the Ward Councillors and County Councillors attend the next PACT meeting to discuss this with the police or visit the properties in the area to speak directly with those causing the problem.

As to the Traffic Order requested by this Council, NPTCBC have replied to Councillor Dr Del Morgan and he gave the following report: “Back in the winter I asked the Highways Officer to look into the possibility of a traffic order that would extend the yellow lines around the whole area of the junction (including the location of the park gates). This order has now been drafted, but there is no immediate budget for its implementation, it has to “fight its way up the ladder” within the County Borough`s highways agenda. I`ve e-mailed the County Highways yet again with a plea to bring forward the implementation of this traffic order, which will at least provide the traffic wardens more “clout” when dealing with the area.”

r) Minute 8s – 16/5/2017 – Councillor Gerry Reynolds Suggestions for Changes to the Meetings –
1) That the Council introduce a 15 minute “open forum” at the beginning of every meeting so that individuals have the opportunity to speak for 5 minutes and that any questions raised be answered by the Council, in writing within 7 days of the meeting;
2) that the Council provide a listening loop system in the large meeting room in the Community Centre.

ITEM 1 IS NOW CLOSED (SEE MNIUTE 5 ABOVE).

Item 2 – The Clerk reported that he is still trying to obtain the required three quotes for the fitting of the loop system.

s) Minute 8t – 16/5/2017 – Hire of the Community Centre Kitchen by Individual for Food Preparation for Business – There was no update available for this meeting.

t) Minute 8u – 16/5/2017 – Hire of the Town Hall or Community Centre for Spiritualist Meetings – the Clerk reported that he had received notification from Ms Karen Owen that the group had decided to hold their meetings/services in another venue in the Town.

it was reported that the reason for the group obtaining another venue was that the Council had taken too long to make a decision on hire of the Council`s facilities but in Ms Owens`s response to the Clerk it was stated that it was because of the amount of fees that the group would have to find to hire the Town Hall.

THIS ITEM IS NOW CLOSED.

It was decided that all Committees should meet before November to discuss fees for all of the Council`s facilities but that the Finance & Audit Committee make this an agenda item for the next scheduled meeting (12th September 2017).

u) Minute 8v – 16/5/2017 – The Road Surface in Gelli Cae Bryn – Councillor Dr Del Morgan reported that he had received a copy of a letter to a resident of Gelli Cae Bryn from the Local Fire Station Officer stating that the “pump” (fire engine) would not be able to access the area due to the condition of the road and that any incident in this area would have to be accessed by a 4 × 4 vehicle.

This contradicts the report received from the Mid & West Wales Fire and Rescue Headquarters in May and this will be discussed with their representative when he/she attends the July or September 2017 meeting (see minute 9j above).

v) Minute 8w – 16/5/2017 – Winter Closure of the Tennis Courts in the Welfare Park – After a discussion a motion was made for the courts to remain open during the winter months, for the same hours as before the decision to close the courts was made (10am to 4pm from 1st October to 31st March each year). A vote was taken and the motion passed. It as also decided that before any decision on variance of hours etc. for Council facilities are made in the future, feedback from the public will be sought.

Councillor Gerry Reynolds then made a suggestion that the courts be numbered with the number one court being the court farthest from any houses and that this court be the first one to be used by players with courts two, three & four being used in order at busy times. A vote was taken and this item was passed.

w) Minute 8x – 16/5/2017 – Development of the Chapel Part of Bethania Community Centre – Councillor Dr Del Morgan reported that he had met with Rhysian Pengilly (Manager of the Glynneath Training Centre) to discuss this & the development of the Woolpack and that he recommended that the working group to get the contracts in place for the Feasibility Study be made up of Councillors Simon Knoyle & himself as the County Councillors, Councillor Eddie Jones as the Mayor & Town Council Representative, Rhysian Pengilly as the Training Centre`s Representative and Janet Collins and Delyth Penry-Evans as two Residents Representatives.

There was a proposed amendment to this proposal that the full Council be convened to look at the contracts/contractors for the study. There was a vote on this amendment which resulted in the amendment being rejected.

There was a second amendment proposed that Mr Brian Brooks be invited to become the third Resident Representative on the working group. This amendment was voted on & passed.

Councillor Dr Del Morgan has pledged to keep the full Council fully informed at every step of the way.

x) Minute 8z, Minute 8aa & Minute 8ab – 16/5/2017 – Redecoration/Repairs to Town Hall & Community Centre (including the railings outside the Community Centre, Review of the Running Costs of Both Buildings – It was decided that these items will be further discussed by the Town Hall/Community Centre Committee when they next meet AND TO CLOSE THIS ITEM FROM THE FULL MINUTES UNTIL THE COMMITTEE HAS MET.

y) Minute 8ac – 16/5/2017 – Flowers in Pots Outside the Community Centre – Councillor Marion Morgan reported that she will liaise with the Clerk to meet with the lady who is keen to help with this item so that it can be progressed.

z) Minute 8ad – 16/5/2017 – The Drainage in Heol Y Glyn, Woodland Park & Chain Walk – This work has been started by the County Council. THIS ITEM IS NOW CLOSED.

aa) Minute 18a – 16/5/2017 – Parking in the Lane Behind Avon Street – Councillor Helen Williams reported that the local PCSOs are regularly visiting the area which seems to have eased the parking problem. THIS ITEM IS NOW CLOSED.

ab) Minute 18b – 16/5/2017 – Litter in the Dynamic park, Children`s Play Area & Skateboard Park near the Vale of Neath Leisure Centre – Councillor Marion Morgan reported that the “litter pick” had been completed and she will continue to monitor the situation, organising further “litter picks” when necessary. THIS ITEM IS NOW CLOSED.

ac) Minute 18c – 16/5/2017 – Speeding Vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road – Councillor Dr Del Morgan reported that the County Council had placed a “speed calming sign” on Pontneathvaughan Road but the Ward Councillors feel that it is not in the right place as it has been placed near the narrow part of the road where everyone slows down to allow traffic coming from Pontneathvaughan, which has the “right of way”“, through. Councillor Morgan will speak to NPTCBC to ask them to move the sign nearer the Angel Inn.

Whilst he is speaking with the Borough regarding the sign he will also speak to them relating to Ms Ruth Thomas`s letter received on 12th June 2017 re: pedestrian crossing the Rhigos “bank” from the car park on this road. If some form of traffic calming/crossing can be placed near this car park, it should also help with the speeding on Merthyr Road.

ad) Agenda item 9a & 9c – Discussion on the Points Raised by Mrs Collins in Minute 5a above re: Council Meetings; Council Social Media (website & Facebook page) and Sharing Information with Residents Relating to Community Facilities – The above points were discussed by the Council and they asked the Clerk to check the Council`s Standing Orders, Financial Regulations & Social Media Policy to see what, if any, restrictions are in these regulations which would prevent Mrs Collins from updating the Council`s Website & Facebook page. The Clerk will e-mail the Councillors with his findings as soon as possible.

ae) Agenda item 9b – Discussion on a Plan to Regenerate the Welfare Park – Councillor Simon Knoyle explained his monthly meetings with the public, which he calls the Glynneath Action Group (it is the equivalent of a County Councillor`s Surgery) and said that feedback from his first two meetings has shown the need for a full regeneration of the Welfare Park. He requested that a meeting of the Council`s Project Action Group be convened within the next two months to discuss this item and that members of the public be allowed to attend. This was agreed by full Council.

af) Agenda item 9d – The Update & Upkeep of the Community Notice Boards in the Town – It is felt that there are not enough notice boards in the Town and the two that exist are in the Centre of the Town. A short discussion took place on whether more notice boards should be purchased, who would keep them updated and who would clean them. Councillors will research the cost of purchasing new boards, deciding where they should be situated and who will keep them updated and cleaned and will report back as soon as possible.

ag) Agenda item 9e – Discussion on the Town Council`s Internal Committees Membership – This item was requested to change a member of the Parks & Open Spaces Committee – See minute 7 above.

10) OTHER REPORTSREPORTS FROM COUNCILLORS WHO ARE THE COUNCIL`S REPRESENTATIVES ON EXTERNAL COMMITTEES/BODIES:
There were no reports of this type made to this meeting.

11) PLANNING APPLICATIONS:
24/5/2017 – Ref: P2017/0492 – Applicant: Mr & Mrs Denty of 132 Crymlyn Park, Skewen, Neath SA10 6EF – Two storey dwelling with associated parking on land to the rear of 1, Tycoch Cottahes, Pontwalby, Glynneath, Neath SA11 5LR.

12) WRITTEN CORRESPONDENCE:
19/5/2017 from Bethel Chapel Ladies Guild – A thank you letter for a Section 137 Grant;
19/5/2017 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 26/5/2017 & minutes from their meeting of 7/4/2017;
19/5/2017 from Glynneath Training Centre – A thank you letter to Councillor Tony Pritchard (2016-2017 Mayor) for his charitable donation;
24/5/2017 from One Voice Wales – Agenda for the Neath Area Committee meeting of 14/6/2017; minutes of the Area Meeting held on 8/3/2017; minutes of the National Executive Committee meeting held on 10/3/2017 & minutes of the 2016 AGM;
24/5/2017 from Glynneath Karate Club – Letter to say that they wished to suspend hire of the Town Hall for the time being due to a lack of students attending each week. The club intend to start up their classes again on Tuesday 20th June 2017;
7/6/2017 from the Abertawe Bro Morgannwg Community Health Council – Report, dated April 2017 on Hospital Food & Drink in the Abertawe Bro Morgannwg University Health Board Area;
12/6/2017 from the Glynneath Training Centre – Poster for an event in the “Growing Healthy Together/Tyfu`n Iach Gyda`n Gilydd” Initiative
12/6/2017 from Neath Port Talbot County Borough Council – Notice of an alleged footpath from Glynneath Library to Earlsfield Close;
12/6/2017 from Ms Ruth Thomas – Letter requesting signage to warn of pedestrians crossing on the “Rhigos bank” (See minute 9ac above)

NOTE: FOOTPATHS ARE DEALT WITH BY THE COUNTY BOROUGH AND NOT THE TOWN COUNCIL, SO THE LETTER DATED 12th JUNE 2017 ABOVE WAS ONLY NOTED BY THIS COUNCIL.

Also received was a Section 137 Grant request from Peniel Silver Lining towards their Harvest Lunch for Senior Citizens.

13) REPORT FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORT FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

15) REPORT FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

16) REPORT FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This committee has not met since the last full Council meeting.

17) REPORT FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee has not met since the last full Council meeting.

18) REPORT FROM THE FINANCE & AUDIT COMMITTEE:
This Committee met earlier this evening and made the following report/recommendation:
That the Annual Return for 2016-2017, which was with the Internal auditor be signed by the Mayor & Responsible Financial Officer upon its return (before 30th June 2017) and then forwarded to the External Auditor and that a letter regarding the minutes not being produced in the Welsh language, unless specifically requested, be sent to the External Auditors with the return.

This was ratified by full Council.

19) REPORTS FROM TOWN COUNCILLORS:
Councillor Haulwen Jones reported that there was a new choir meeting in the Function Room of the Lamb & Flag between 7.30pm & 9pm every Thursday. Everyone is welcome to attend.

20) REPORTS FROM COUNTY COUNCILLORS:
There were no reports from the County Councillors.

21) DATE, TIME, VENUE & PROPOSED AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA at 7pm on Tuesday 11th July 2017. The agenda for this meeting will be posted on the Notice Boards outside the Community Centre & Town Hall and will appear on this website by 5pm on Tuesday 4th July 2017.

Councillors Dr Del Morgan & Haulwen Jones gave their apologies for the next meeting.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED UNDER PUBLIC DOCUMENTS ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING TO THE CLERK (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN DAYS BEFORE THE DATE OF THE MEETING).

The meeting closed at 10pm.

DRAFT minutes of the Ordinary Meeting of the Glynneath Town Council held at 8pm on Tuesday 16th May 2017 in the Bethania Community Centre.

COUNCILLORS PRESENT:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Carolyn Edwards;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor John Evans;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Richard Knoyle;
Councillor Simon Knoyle;
Councillor Tony Pritchard.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to the Council.

MEMBERS OF THE PUBLIC PRESENT:
Brian Brooks; (left the meeting 9.15pm); Janet Collins; (left the meeting 9.15pm);
Philip Davies; (left the meeting 9.15pm) R Davies; (left the meeting 9.15pm);
Mrs R D Jones; (left the meeting 9.15pm); Mrs Ruth Knoyle; (left the meeting 9.15pm);
Mrs Tina Pitman; (left the meeting 9.15pm); Mrs Claire Rees; (left the meeting 9.15pm);
Roger Simons; (left the meeting 9.15pm); Mrs Christine Vaas; (left the meeting 9.15pm);
Philip Vaas; (left the meeting 9.15pm); Mrs Patricia Wilks (left the meeting 9.15pm).

NOTE: THE COUNCIL RESOLVED TO ENTERCLOSED SESSION” at 9.15pm.

APOLOGIES FOR ABSENCE:
Councillor Gerry Reynolds (holidays)

1) PRESIDING:
The Mayor, Councillor Eddie Jones.

2) MAYOR`S ANNONCEMENTS:
The Mayor announced that his charities for 2017-2018 will be Cwmnedd Primary School & YGG Cwmnedd.

3) APOLOGIES FOR ABSENCE:
Councillor Gerry Reynolds had given his apologies as he is away on holiday.

4) DECLARATIONS OF INTEREST:
The following interests were declared: Councillor Carolyn Edwards as a County Councillor of Neath Port Talbot County Borough Council (NPTCBC), Councillor Simon Knoyle as both a County Councillor of NPTCBC & as Secretary of the Glynneath Rugby Football Club & Councillor Dr Del Morgan has both a County Councillor of NPTCBC and as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath (which can be found on www.police.uk/south-wales/175/) for February 2017 were 18 (eighteen), broken down as follows:
Anti-social behaviour – 4;
Burglary – 2;
Other Theft – 2;
Public Disorder – 4;
Vehicle Crime – 2;
Violent & Sexual Offences – 4.

The reported crime figures for Glynneath for March 2017 was also 18 (eighteen), broken down as follows:
Anti-social behaviour – 5;
Criminal damage & arson – 1;
Other Theft – 2;
Pubic Disorder – 3;
Violent & Sexual Offences – 7.

NOTE: ALL PACT MEETINGS HAVE BEEN POSTPONED UNTIL AFTER THE GENERAL ELECTION TAKING PLACE ON THURSDAY 8th JUNE 2017. THE NEXT PACT MEETING WILL BE HELD at 6.30pm ON WEDNESDAY 5th JULY 2017 IN THE BETHANIA COMMUNITY CENTRE. EVERYONE IS WELCOME TO ATTEND.

The PACT meeting which took place on the 22nd March 2017 agreed the following priorities:
The use of mobile phones by drivers & anti-social behaviour in the Welfare Park, Addoldy Road, Whitefield Close & Maes Y Pergwm area.

6) AMENDMENT TO MINUTES OF THE MEETING OF 11th APRIL 2016:
There was a proposed amendment to Minute 18a (Statement by Councillor Chris Pavett) of the 11th April 2017 in the sentence “He thanked the public of Glynneath for allowing him the privilege to serve as a Ward Councillor and agreed that although there were times when he disagreed with some of the decisions of the Council, he felt that the motive of the Council in each decision was for the overall good.” The amendment is that the sentence should read “He thanked the public of Glynneath for allowing him the privilege to serve as a Ward Councillor and agreed that although he disagreed with some decisions of the Council, especially relating to the reply to Mr Simon Knoyle`s request for information under the Freedom of Information Act 2000 relating to the tennis courts, that he felt that the motive of the Council in each decision made in the last five years was for the overall good.”

7) CONFIRM THE MINUTES OF THE MEEYING OF THE 11th APRIL 2017 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the meeting held on 11th April 2017 as a true record of that meeting with the above amendment having been made.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF THE 11th APRIL 2017 & AGENDA ITEMS:
a) Minute 8a – 11/4/2017- Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench in the Dynamic Park – the contractor is away on holiday until Monday 29th May 2017 but has promised to commence the work in the week that he returns from holidays. In the interim, Kevin (park supervisor) will bring the bench back to the Welfare Park to make sure the staining on the wood is put right.

b) Minute 8b – 11/4/2017 – The Vale of Neath Health Centre – Councillor Simon Knoyle reported that his employer had been informed by ABMUHB that the deadline for submission of new tenders for the work on the Health Centre had been “pushed back” to 26th May 2017.

This will mean that a decision on the new contractor will not be made until at least early June 2017.

c) Minute 8c – 11/4/2017 – Ongoing Projects (The Upgrade of the Memorial at the Welfare Park) – This project will be discussed by the Project Action Group Committee when they next meet.

d) Minute 8d – 11/4/2017 – the Council providing a skip, once a month, to replace the skip withdrawn by Keep Wales Tidy – Councillor Marion Morgan asked for this item to be retained in the minutes but there was no further update available for this meeting.

e) Minute 8e – 11/4/2017 – The Future of the Trem Y Glyn Residential Care Home – Councillor Dr Del Morgan reported that the academics at Swansea University had decided to include Trem Y Glyn in their study on Residential Care Home Provision in South Wales.

NOTE: ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOLULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR DEL MORGAN ON 01639722300.

The Action Group`s next meeting will take place in either June or July 2017.

f) Minute 8f – 11/4/2017 – Youth Participation in Town/Community Councils – There was no update available at this meeting.

g) Minute 8g – 11/4/2017 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway & Signage” Projects – The next Glynneath Regeneration Group meeting has been scheduled for 14th June 2017 but this date could be amended by NPTCBC.

h) Minute 8h – 11/4/2017 – New Bus Shelter in Glynneath West Ward – It was reported that the County Councillors are still “chasing” NPTCBC for a specific date for the shelter to be erected.

i) Minute 8i – 11/4/2017 – Litter/Rubbish in Glynneath – This still continues to be a problem throughout the Town.

The Council asked the County Councillors to meet the Head of Waste management at NPTCBC once again to discuss.

j) Minute 8j – 11/4/2017 – Back up Fire Engines for Incidents in Glynneath – The figures to monitor the situation regarding the back up engines had only been received earlier today from the Mid & West Wales Fire & Rescue Service. They will be copied out to all Councillors in time for a discussion to take place in the June 2017 meeting.

k) Minute 8k – 11/4/2017 – The Steel picnic table for the Welfare Park – See minute 8a above. The contractor will fit this item in the week commencing 29th May 2017.

l) Minute 8m – 11/4/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – There was no update available at this meeting.

m) Minute 8n – 11/4/2017 – Drop Kerbs – The County Councillors reported that they had been assured by NPTCBC that the work on the drop kerbs will be carried out in the 2017-2018 Financial Year.

n) Minute 8o – 11/4/2017 – The Sub-Way near the Lamb & Flag Inn – NPTBCB told Councillor Carolyn Edwards that they are now looking at the possibility of putting a totally new lighting system in and around the sub-way but did not give her any date when the work will be carried out.

o) Minute 8p – 11/4/2017 – Trees in the Welfare Park – Special Branch (W R &R Lloyd Timber) attended on Thursday 13th April 2017 and carried out the work needed. THIS ITEM IS NOW CLOSED.

p) Minute 8q – 11/4/2017 – Repair of CCTV Columns – The original contractors & NPTCBC are still in negotiations with each other & as soon as an agreement has been reached an update will be given.

q) Minute 8r – 11/4/2017 – The Old Age People`s Hall in Pentre Street – It was reported that the local Old Age Association Trustees had had the property valued with a view to selling the building within the next few months. Councillors for the Glynneath West Central Ward will contact the local Old Age Association to obtain further information.

r) Minute 8s – 11/4/2017 – Parking in Addoldy Road – It was reported that the NPTCBC Parking Officers had visited the area & it had been requested that they obtain the “Parking Restriction Order” as soon as possible. Any such order will appear in the Notices Section of the Local Media before it comes into force.

s) Minute 8t – 11/4/2017 – Mr G Reynolds suggestions for changes in the Council`s meeting (Mr Reynolds was elected as a Town Councillor for the Glynneath East Ward at the elections held on 4th May 2017) –
1) That the Council introduce a 15 minute open forum at the beginning of every meeting with individuals having an opportunity to speak for 5 minutes and that any questions raised be answered, in writing, by the Council within 7 days of the meeting;
2) That the Council provide a provision of a listening loop system in the meeting room;
3) That the Council provide a camera to record the monthly meetings to be streamed to the general public;
4) That the topics to be discussed in “Closed Session” be published on the agenda for the public.

The above was discussed and the following recommendations made:

On point 1 above, it was agreed earlier this evening at the Annual General Meeting that Standing Order 1e of the Council be amended for members of the public to speak for a maximum of 15 minutes at a forum at the beginning of every monthly meeting;
On point 2 above, the Clerk reported that a “listening loop” system could be obtained for approximately 400.00 (fours hundred pounds) but would need to be fitted by a fully qualified electrician. Councillors & the Clerk will try to obtain three quotes for the fitting of the loop system over the next few weeks;
Item 3 was discussed and it was reported that there is a system in the NPTCBC Council Chamber which was installed at a cost running into several thousand pounds and very rarely works. It was decided not to proceed with this idea at this time;
Point 4 – The Clerk had received notification from One Voice Wales that items to be discussed in “Closed Session” DO NOT LEGALLY NEED TO BE ITEMISED IN THE PUBLIC NOTICES FOR MEETINGS.
ITEMS 8t(3) & (4) ABOVE ARE NOW CLOSED.

t) Minute 8u – 11/4/2017 – Hire of the Community Centre Kitchen by Individual for Food Preparation for Business – There was no update available at this meeting.

u) Minute 8v – 11/4/2017 – Hire of the Town Hall or Community Centre for Spiritualist Meetings – The details relating to the service held by the group had been received from Ms Owens. It was explained to all new Councillors that the Community Centre cannot be hired by any religious body due to a covenant in the deeds restricting g=doing so for one hundred years from the date of purchase (2008). (The Community Centre was purchased from the Calvinistic Methodist Church in Wales). The Clerk reported that there was no such covenant on the Town Hall. The Council resolved that the hire of the Town Hall was agreed subject to the standard hire agreement, which includes agreement for payment of the required fees, being completed, signed & returned.

v) Minute 8w – 11/4/2017 – The Road Surface in Gelli Cae Bryn – The Clerk reported that he had not received a reply from Wistyork but the reply from the Mid & West Wales Fire & Rescue Service, received on 15th May 2017, was as follows:
“We can report that there has been no problem in accessing this road for any incidents in the last four years.”

The letter did not state how many times the Fire Service had attended I n the last four years and was contradictory to what had been stated to some Councillors by the Local Station Officer.

A letter received on 16th May 2017 from Mrs Tina Pitman, who had expressed her concerns with regards to water running down from the mountainside into Gelli Cae Bryn as there was inadequate drainage to take this water away. The letter had been received too late to be discussed at this meeting but will be copied out to all Councillors and discussed at the June 2017 meeting.

w) Minute 8y – 11/4/2017 – Winter Closure of the Tennis Courts at the Welfare Park (Mr Simon Knoyle was elected as a Town Councillor for the Glynneath Central Ward on 4th May 2017) – Due to time restraints at this meeting, it was decided to discuss the following points in the June 2017 meeting:
a) That the courts should remain open, even if only one person wishes to use them during the winter months;
b) That an Action Group should be set up to discuss this matter and any future matters which may arise about the changing of the use of any of the Council facilities.

x) Minute 9 – 11/4/2017 – Development of the Chapel Part of the Bethania Community Centre – Councillor Dr Del Morgan reported that he would be meeting with Rhysian Pengilly (Manager of the Glynneath Training Centre) to discuss this & the development of the Woolpack by the end of June 2017 and will report back to full Council after the meeting has taken place.

y) Minute 13 – 11/4/2017 – The Hedges in the Welfare Park – The hedges were cut down to a manageable level by W R & R Lloyd Timber on 13th April 2017. A letter has been issued by the Clerk to the Grounds Man reminding him that it is part of his duties to keep all hedges at the park tidy & cut to a manageable level. THIS ITEM IS NOW CLOSED.

z) Minute 15b – 11/4/2017 – Redecoration/Repairs to Town Hall & Community Centre – As there was a new Town Hall/Community Centre Committee appointed earlier this evening this item will be discussed further at that Committees next meeting.

aa) Minute 15c – 11/4/2017 – Review of the Running Costs of the Town Hall/Community Centre – As minute 8z above. New members of the Town Hall/Community Centre Committee & the Finance & Audit Committee asked the Clerk to send them figures for the income & expenditure of all the Council properties over the next few weeks so that they can review costs/income etc. of all services provided by the Council.

ab) Minute 18b – 11/4/2017 – The Railings Outside the Community Centre – The Bethania Community Centre is a Grade 2 Listed Building and replacement of these railings would need to be within the Listed Buildings Guidelines. Any cost for the replacement etc. of these railings will be considered as in Minute 8aa above.

ac) Minute 18c – 11/4/2017 – Flowers in Pots Outside the Community Centre – Councillor Marion Morgan reported that she will liaise with the Clerk to meet with the lady who is keen to help with this item so that it can be progressed.

ad) Minute 19 – 11/4/2017 – The Drainage in Heol Y Glyn, Woodland Park & Chain Walk – A definitive date for the work has still not been given by NPTCBC.

9) OTHER REPORTSREPORTS FROM THE COUNCIL`S REPRESENTATIVES ON EXTERNAL BODIES/COMMITTEES:
There were no reports of this kind made to this meeting.

10) PLANNING APPLLICATIONS:
IT HAD BEEN DECIDED BY NPTCBC THAT THE COUNTY COUNCILLORS NO LONGER NEED TO LEAVE THE MEETING WHEN PLANNING APPLICATIONS ARE BEING DISCUSSED BUT CANNOT TAKE PART IN ANY DISCUSSION RELATING TO ANY APPLICATION. COUNCILLORS DR DEL MORGAN, CAROLYN EDWARDS 7 SIMON KNOYLE DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND TOOK NO PART IN THE DISCUSSION ON THE PLANNING APPLICATIONS RECEIVED.

13/4/2017 – Ref: P2011/0486 – Manning Construction Ltd, Brodawel, Coychurch, Bridgend CF35 5BU – Residential development of 10 (ten) detached dwellings & associated works (amended plan & flood consequence assessment) on land k/a The Welfare Hall, Glynneath, Neath SA11 5EE;
27/4/2017 – Ref: P2017/0342 – Miss Steffi Addison, 27 Llewellyn Street, Glynneath, Neath SA11 5AF – Two storey side & rear extension and single storey rear extension at 27, Llewellyn Street, Glynneath, Neath SA11 5AF;
11/5/2017 – Ref: P2014/0083 – The Cuddy Group, c/o, Geraint John Planning, 33 Cathedral Road, Cardiff CF11 9HB – Proposed residential development for up to 50 (fifty) dwellings with access to be determined (outline) at Chain Road, Glynneath, Neath.

11) WRITTEN CORRESPONDENCE:
11/4/2017 from One Voice Wales – The One Voice Wales “Community & Town Council Manifesto (The contract between One Voice Wales & the Town & Community Councils);
11/4/2017 from One Voice Wales – A copy of the One Voice Wales response to the Welsh Assembly on the Government White Paper “Regional Working (Local Councils) – Resilient & Renewed” Consultation;
18/4/2017 from One Voice Wales – Final copy of the “Shared Community Charter” Agreement between the Neath Port Talbot County Borough Council & the Town & Community Councils (except Pontardawe) in the borough;
24/4/2017 from the Wales Audit Office – Letter relating to fees for annual audits & snapshot of the Auditor General for Wales`s report on audit of Town/Community Councils in Wales 2015-2016 Audit;
25/4/2017 from the Community Health Council – Report on stroke services within the Abertawe Bro Morgannwg University Health Board (ABMUHB) area;
25/4/2017 from the Community Health Council – Report on cancer services delivery within the ABMUHB area;
25/4/2017 from the Community Health Council – Report on GP Telephone Triage Services within the ABMUHB area;
2/5/2017 from ABMUHB Community Healthy Council – CHC Chronicle – April 2017 Edition;
4/5/2017 from the Ombudsman for Wales – The Ombudsman`s Case Book 1st January 2017 to 31st March 2017;
5/5/2017 from the G D Environmental Group – Notice of increase of 3.7% in price of hire of skips;
8/5/2017 from Age Connects NPT – Request to meet with “New Council” to give an insight into the work the organisation carries out in Glynneath;
12/5/2017 from One Voice Wales – Community Energy Wales May 2017 Newsletter;
12/5/2017 from One Voice Wales – Cynnal Cymru – Sustain Wales May Newsletter;
15/5/2017 from One Voice Wales – Model Local Resolution Protocol for Community & Town Councils re: complaints against staff & Councillors.

There were no Section 137 requests received between 11th April 2017 & 15th May 2017.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee only meets when necessary.

15) REPORTS FROM THE TOWNHALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting.

16) REPORTS FRO THE PROJECT ACTION GROUP COMMITTEE:
This Committee only meets when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly and is next due to meet on 13th June 2017.

18) REPORTS FROM TOWN COUNCILLORS:
a) Councillor Helen Williams reported that she had received complaints from residents of Avon Street to say that lorries were being parked in the lane at the back of their properties restricting access to their back gates/garages. Councillor Williams will contact the local PCSO to look at the parking in the area;
b) Councillor Marion Morgan reported there was a problem with litter in the children`s park, the skateboard park & dynamic park near the Vale of Neath Leisure Centre. She organised a “litter picking team” to clear the area. The problem seems to be that the children`s playground is monitored & cleaned by NPTCBC, the skateboard park by the Vale of Neath Bikers & Boarders Club & the dynamic park by this Council.
c) Councillor Haulwen Jones reported that she had received complaints relating to speeding vehicles on Pontneathvaughan Road, Aberdare Road & Merthyr Road. The County Councillors will speak to the Traffic Manager in NPTCBC with a view to discussing “traffic calming” and this Council will speak to the local PCSO to monitor.

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath, Neath SA11 5DA at 7pm on Tuesday 13th June 2017. The agenda for the meeting will be posted on this website and on the Council Notice Boards outside the Town Hall & Community Centre by 5pm on Tuesday 6th June 2017.

Agreed agenda item – To discuss drainage in Gelli Cae Bryn as requested by Mrs Pitman (see minute 8v above).

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e, 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST5 SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

DRAFT minutes of the Annual General Meeting of the Glynneath Town Council held at 7pm on Tuesday 16th May 2017 in the Bethania Community Centre, High Street, Glynneath.

COUNCILLORS PRESENT;
Councillor Carolyn Edwards;
Councillor Dr Del Morgan;
Councillor Eddie Jones;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor John Evans;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Richard Knoyle;
Councillor Simon Knoyle;
Councillor Tony Pritchard.

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to the Council.

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons;
Mrs R D Jones;
Philip Vaas;
Christine Vaas;
Patricia Wilks;
Brian Brooks;
Philip Davies;
R Davies;
Claire Rees;
Janet Collins;
Tina Pitman;
Ruth Knoyle.

APOLOGIES:
Councillor Gerry Reynolds.

1) APOLOGIES:
Councillor Gerry Reynolds had sent his apologies as he is away on holidays.

2) DECLARATIONS OF INTEREST:
Councillors Carolyn Edwards, Dr Del Morgan & Simon Knoyle declared their interest as County Councillors of Neath Port Talbot County Borough Council. Councillor Dr Del Morgan declared his interest as an employee of One Voice Wales & Councillor Simon Knoyle declared his interest as Secretary of the Glynneath Rugby Football Club.

3) SIGNING OF THE DECLARATION OF OFFICE BY ALL COUNCILLORS:
Councillor Gerry Reynolds had signed his Declaration of Acceptance of Office, witnessed by the Clerk/RFO (Responsible Financial Officer) on 11th May 2017. All other Councillors signed their Declaration of Acceptance of Office which were all witnessed by the Clerk/RFO.

4) APPOPOINTMENT OF MAYOR:
The Mayor for 2016-2017, Councillor Tony Pritchard asked for nominations for the role of Mayor for the year 2017-2018. Councillor Eddie Jones was nominated & seconded. There were no other nominations. A vote took place and Councillor Eddie Jones was elected as the Mayor for 2017-2018.

Councillor Eddie Jones signed his Declaration of Acceptance of the post of Town Mayor for 2017-2018 which was witnessed by the Clerk/RFO.

5) APPOINTMENT OF THE DEPUTY MAYOR:
The new Mayor, Councillor Eddie Jones then asked for nominations for the role of Deputy Mayor for 2017-2018. Councillor Dr Del Morgan was nominated and seconded. Councillor Simon Knoyle was nominated and seconded. There were no other nominations. A vote took place and Councillor Dr Del Morgan received seven (7) votes, Councillor Simon Knoyle received five (5) votes (one (1) Councillor abstained from voting). Councillor Dr Del Morgan was duly elected as Deputy Mayor for 2017-2018.

6) AMENDMENTS TO THE MINUTES OF THE AGM HELD ON 10th MAY 2016:
The minutes of the Annual General Meeting which took place on 10th May 2016 were examined and found correct at the full Council meeting held on the 14th June 2016.

7) CONFIRM THE MINUTES OF THE AGM HELD ON 10th MAY 2016 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the Annual General Meeting held on 10th May 2016 as a true record at the full Council meeting held on 14th June 2016.

8) MEMBERSHIP OF COMMITTEES/EXTERNAL BODIES, ETC:

After some discussion where several nominations were made for Councillors to serve on each committee, the make-up of the Council Committees are as follows:

CEMETERY COMMITTEE:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Gerry Reynolds;
Councillor Jennifer Roberts;
Councillor Tony Pritchard;

The Councillors voted to reserve the right to add another Councillor to this Committee at ant future meeting.

FINANCE & AUDIT COMMITTEE:
Councillor Carolyn Edwards;
Councillor Dr Del Morgan;
Councillor Eddie Jones;
Councillor Haulwen Jones;
Councillor Richard Knoyle;
Councillor Tony Pritchard.

THE HUMAN RESOURCES COMMITTEE:
Councillor Eddie Jones;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Richard Knoyle;
Councillor Marion Morgan;

THE PARKS & OPEN SPACES COMMITTEE:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Lowri Francis;
Councillor Simon Knoyle

There was a discussion on whether this committee should be restricted to six members but it was decided to leave the membership at six members at this time.

THE PROJECT ACTION GROUP COMMITTEE:
Councillor Dr Del Morgan;
Councillor Haulwen Jones;
Councillor Janet Gregory;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Simon Knoyle

THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
The Mayor, Councillor Eddie Jones;
The Deputy Mayor, Councillor Dr Del Morgan;
Councillor Carolyn Edwards;
Councillor John Evans;
Councillor Marion Morgan;
Councillor Richard Knoyle

COUNCIL REPRESENTATIVES ON EXTERNAL COMMITTEES/BODIES, ETC:

3G PITCH MANAGEMENT COMMITTEE:
Councillor Dr Del Morgan;
Councillor Eddie Jones.

THE ABERPERGWM COLLIERY SITE LIAISON COMMITTEE:
There were three nominations for two spaces on this committee. Councillor Janet Gregory was nominated & seconded, Councillor Tony Pritchard was nominated & seconded and Councillor John Evans was nominated and seconded. A vote took place with both Councillor Janet Gregory & Councillor Tony Pritchard receiving six votes and Councillor John Evans five votes. Therefore, the Council`s Representatives on this committee are: Councillor Janet Gregory & Councillor Tony Pritchard.

THE GLYNNEATH REGENERATION STEERING GROUP:
Councillor Richard Knoyle;
Councillor Tony Pritchard.

THE GLYNNEATH SPORTS & COMMUNITY ASSOCIATION:
Councillor Dr Del Morgan;
Councillor Lowri Francis.

THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL/TOWN & COMMUNITY COUNCILS LIAISON GROUP:
Councillor Janet Gregory;
Councillor Simon Knoyke.

THE MAESGWYN WIND FARM COMMUNITY BENEFIT FUND PANEL FOR GLYNNEATH:
Councillor Carolyn Edwards;
Councillor Dr Del Morgan;
Councillor Eddie Jones;
Councillor Gerry Reynolds;
Councillor Haulwen Jones;
Councillor Helen Williams;
Councillor Janet Gregory;
Councillor Jennifer Roberts;
Councillor John Evans;
Councillor Lowri Francis;
Councillor Marion Morgan;
Councillor Richard Knoyle;
Councillor Simon Knoyle;
Councillor Tony Pritchard.

THE ONE VOICE WALES NEATH AREA COMMITTEE/AGM DELEGATE:
Councillor Marion Morgan;
Councillor Richard Knoyle.

THE PEN Y CYMOEDD SITE LIAISON COMMITTEE:
Councillor Dr Del Morgan.

THE SELAR COMMUNITY BENEFIT FUND PANEL FOR GLYNNEATH:
Councillor Eddie Jones;
Councillor Marion Morgan.

THE SELAR SITE LIAISON GROUP:
Councillor John Evans;
Councillor Lowri Francis.

SCHOOL GOVERNING BODIES:
CWMNEDD PRIMARY SCHOOL – Councillor Tony Pritchard;
YYG CWMNEDD – Councillor Helen Williams.

THE VALE OF NEATH PRACTICE PATIENT`S PARTICIPATION GROUP:
Councillor Haulwen Jones;
Councillor Janet Gregory.

Councillor Simon Knoyle stated that he feels that both internal & external committee members should be selected for the good of the people of Glynneath and not “loaded” with members of the party with the biggest representation on the Council. Councillor Richard Knoyle stated that he did not feel that the selection of Councillors to some of the above internal & external committees reflected the best personal skills set and that these should be taken into consideration in future years.

9) ADOPTION OF THE TOWN COUNCIL`S STANDING ORDERS:
There was a proposal to amend Standing Order 1e in relation to the amount of time for the public to speak at the Council`s meetings from 5 (five) minutes to 20 (twenty) minutes and that this “open forum” should be at the beginning of each meeting. After some discussion, it was decided to amend the Standing Order to a maximum of 15 (fifteen) minutes & that the “forum” would be at the start of each meeting. This will be effective from the meeting scheduled for the 13th June 2017.

The Standing Orders were adopted with the above amendment.

10) ADOPTION OF THE TOWN COUNCIL`S FINANCIAL REGULATIONS:
These regulations were adopted without amendment.

11) ADOPTION OF THE TOWN COUNCIL`S SOCIAL MEDIA POLICY:
This policy was adopted without amendment.

NOTE: THE DOCUMENTS MENTIONEDCB IN MINUTES 9, 10,& 11 ABOVE HADD BEEN COPIED AND DELIVERED TO ALL COUNCILLORS ON 8th MAY 2017.

12) THE SETTING OF THE MAYOR`S ALLOWANCE FOR 2017-2018
The reason for the allowance made each year`s Mayor was explained to the meeting for the benefit of the new Councillors. It was explained that from the allowance the Mayor pays for his/her inauguration refreshments, the children`s gifts at Santa`s Grotto, possible floral bouquets to residents for special birthdays (e.g. reaching 100 years of age) or anniversaries and then what ever is left over at the end of the Mayor`s tenure is donated to his/her chosen charity(ies).

With the above explanation being given and accepted, Councillors resolved that the Mayor`s Allowance for 2017-2018 should remain at 1,600.00 (one thousand, six hundred) pounds.

THE MEETING CLOSED AT 7.58pm.

Draft minutes of the monthly meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 11th April 2017

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Dr. Del Morgan;
Councillor Bob Stevens;
Councillor Philippa Richards;
Councillor Marion Morgan;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Chris Williams;
Councillor Clive Harris.

COUNCIL EMPLOYEES PRESENT:
The Clerk to the Council – Clive Baker.

MEMBERS OF THE PUBLIC PRESENT:
Mrs R D Jones (Glynneath) (left the meeting 8.05pm); Philip Davies (Glynneath) (left the meeting 8.05pm);
Haulwen Jones (Glynneath) (left the meeting 8.05pm); Richard Knoyle (Glynneath) (left the meeting 8.05pm);
Roger Simons (Glynneath) (left the meeting 8.05pm); Jonathon Sedgmore (Glynneath) (left the meeting 8.05pm);
Wayne Sedgmore (Glynneath) (Left the meeting 8.05pm); Darren Bromham-Nichols (Aberdulais) (left the meeting 7.50pm);
Simon Knoyle (Glynneath) (joined the meeting 7.05pm & left the meeting 8.05pm);
Billy Shulver (Glynneath) (joined the meeting 7.15pm & left the meeting 8.05pm).
NOTE: THE COUNCIL WENT INTO CLOSED SESSION @ 8.05pm.

APOLOGIES FOR ABSENCE:
Councillor Eddie Jones (on holidays);
Councillor Helen Williams (Family commitments);
Councillor Vicky Sleep (no apologies received).

1) PRESIDING: The Mayor, Councillor Tony Pritchard;

2) MAYOR`S ANNOUNCEMENTS: There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
Councillor Eddie Jones had sent his apologies as he was away on holiday. Councillor Helen Williams had sent her apologies due to family commitments but no apologies had been received from Councillor Vicky Sleep.

4) DECLARATIONS OF INTEREST:
Councillor Carolyn Edwards declared her interest as a County Councillor of Neath Port Talbot County Borough Council and Councillor Dr. Del Morgan declared his interest as both a County Councillor of Neath Port Talbot county Borough Council & as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The crime figures for Glynneath for February 2017 have not been published on the South Wales Police website in time for this meeting.

At the PACT meeting which took place in the Bethania Community Centre, High Street, Glynneath on Wednesday 22nd March 2017 the following priorities were agreed:
The use of mobile phones by people driving in the area;
Anti-social behaviour, especially in the Welfare Park, Addoldy Road, Whitefield Close & Maes Y Pergwm area.

NOTE: THE NEXT PACT MEETING WILL TAKE PLACE AT ST. MARY`S CHURCH HALL, CWMGWRACH AT 6.30pm on WEDNESDAY 17th MAY 2017.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF THE 14th MARCH 2017:
There were no amendments to the minutes of the meeting of the 14th March 2017.

7) CONFIRMATION THAT THE MINUTES OF THE MEETING OF THE 14th MARCH 2017 ARE A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the meeting of the 14th March 2017 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF THE 14th MARCH 2017 & AGENDA ITEMS:

a) Minute 8a – 14/3/2017 – The Commemorative Bench at The Dynamic Park – The contractor has been busy on other work but will erect the bench as soon as possible.

b) Minute 8b – 14/3/2017 – The Vale of Neath Health Centre – No official update has been received but Mr S Knoyle asked if he could update the Council as the Company he is employed by is one of the companies who have been invited to “tender” for the work. He stated that contra to statement in the letter received from ABMUHB on 16th February 2017 which read “The developer has placed a seven (7) week turn around for receiving and reviewing applications which will take us to the end of March for the determination of a new contractor appointment”, His employer has been informed that no decision on the new contractor will be made until mid May 2017.

c) Minute 8c – 14/3/2017 – Ongoing Projects: The New Memorial in the Welfare Park – This project will be “shelved” until after the local elections in May 2017.

d) Minute 8d – 14/3/2017 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in April 2015 – Councillor Marion Morgan requested that this item remain in the “matters arising” but there was no further update available for this meeting.

e) Minute 8e – 14/3/2017 – The Future of the Trem Y Glyn Residential Care Home – Councillor Dr. Del Morgan reported that he had been contacted by academics from Swansea University who would like to include Trem Y Glyn in a study on the Need for Residential Care Himes in South Wales.

The next Trem Y Glyn Action Group Meeting will take place in either June or July 2017.

ANYONE WISHING TO JOIN THE ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR. DEL MORGAN ON 01639722300.

f) Minute 8f – 14/3/2017 – Youth Participation in Town/Community Councils – There was no update available on this item at this meeting.

g) Minute 8g – 14/3/2017 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway and Signage” Projects – The Regeneration Group meeting scheduled for March 2017 did not take place and no date has been set for the next meeting. Therefore, there was no updated available on this item.

h) Minute 8h – 14/3/2017 – New Bus Shelter in Glynneath West Ward – It was reported that the County Councillors are still “chasing” NPTCBC Engineers for a specific date for the shelter to be erected.

i) Minute 8i – 14/3/2017 – Litter/Rubbish in Glynneath – Despite several reports to the Head of Waste Management, NPTCBC, rubbish is still being left behind by the collectors as well as recycling bags not be fully emptied. Councillor Carolyn Edwards met with the Head of Street Cleaning at NPTCBC who informed her that it was the County Street Cleaning Team who had been tasked with cleaning up after the refuse collections. THIS IS OBVIOUSLY NOT BEING DONE. The County Councillors will again request that this team attend in Glynneath every Wednesday to clean up after the refuse collections.

THE COUNCIL REQUESTS THAT ANYONE WHO SEES A PROBLEM IN THEIR VICINITY AFTER EACH REFUSE/RECYCLING COLLECTION, VISITS THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL WEBSITE – www.npt.gov.uk – CLICK ON MORE SERVICES, CLICK ON LITTER, STREET CARE & CLEANING, CLICK ON REPORT LITTER PROBLEM & USE THE EMAIL ADDRESS AT THE BOTTOM OF THE PAGE TO REPORT THE PROBLEM.

j) Minute 8j – 14/3/2017 – Back Up Fire Engines for Incidents in Glynneath – The figures to monitor the situation were requested from the mid & west Wales Fire & Rescue Service on 15th March 2017 but no reply has been received as of the date of this meeting.

k) Minute 8k – 14/3/2017 – Picnic Tables at the Welfare Park – The steel picnic table to seat six (6) people & with wheel-chair access for use in the Welfare Park was delivered on 17th March, 2017. However, it must be “fixed” into a concrete base with an access path made to it for the wheel-chair access. The local contractor has been busy on other work & will carry out the necessary work as soon as he can.

l) Minute 8l – 14/3/2017 – Dog Mess in the Children`s Play Area of the Welfare Park – There have been no further complaints received relating to this item but it will be continually monitored in future. THIS ITEM IS NOW CLOSED.

m) Minute 8n – 14/3/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – There was no update available for this meeting. However, Gwalia Housing (who own the land) have contractors working at Trem Y Glyn, doing upgrade work, and it is hoped that they will also cut the overgrowing trees back.

n) Minute 8o – 14/3/2017 – Drop Kerbs – The County Councillors reported that they had been assured that the work on the drop kerbs will be carried out in the 2017-2018 Financial Year.

o) Minute 8p – 14/3/2017 – The Sub-way near the Lamb & Flag Inn – There was no update on the new lighting in the sub-way which has been promised by NPTCBC. Councillor Carolyn Edwards will “chase” the County`s Lighting Engineers again.

p) Minute 8r – 14/3/2017 – Trees in the Welfare Park – Special Branch (W R & R Lloyd Timber) will attend to carry out the work by Thursday 13th April 2017.

q) Minute 8s – 14/3/2017 – Repair of CCTV Columns – The original contractors & NPTBCBC are now speaking directly to each other and as soon as an agreement has been reached an update will be given.

r) Minute 8u – 14/3/2017 – The Old Age People`s Hall in Pentre Street – An unofficial report was received from the Solicitor dealing with the registration of the land in which it was stated that all documentation had been sent to the Land Registry to register the property in the names of the New Trustees of the Glynneath Old Age Association. As soon as this has been done (estimated time – 8 weeks), the Clerk or the Councillors for the Glynneath West Central ward will contact the local Old Age Association to ask what their intensions are for the building.

s) Minute 8v – 14/3/2017 – Parking in Addoldy Road – It was reported that the NPTCBC Parking Officers were going to revisit with a view to obtaining a “Parking Restriction Order” for the area. Any such order will appear in the Notices Section of the Local Media (newspaper) before it comes into force. No timescale has been given by NPTCBC for such an order should it be obtained.

t) Minute 8x – 14/3/2017 – Mr Reynolds suggestions for Changes to the Council`s Meetings –
1) That the Council introduce a 15 minute “open forum” at the beginning of every meeting, individuals having an opportunity to speak for 5 minutes, and that any questions raised be answered, in writing, by the Council within 7 days of the meeting;
2) That the Council provide a provision of a listening loop system in the meeting room;
3) That the Council provide a camera to record the monthly meetings to be streamed to the general public;
4) That the topics to be discussed in “Closed Session” be published on the agenda for the public.

The above were discussed and the following recommendations made:

In the case of number 1 above, the Standing Orders of the Council would need to be reviewed and any such review takes place at the Annual General Meeting (May of each year);
In the case of number 2 & 3 above, the Council asked the Clerk to obtain “costings2 for any required work/purchase of items so that they can be discussed at future meetings;
In the case of number 4, the Clerk will check with One Voice wales if items to be discussed in “Closed Session” MUST LEGALLY BE ITEMISED ON THE NOTICE OF MEETING FOR THE PUBLIC & report back to full Council when an answer is received.

u) Minute 8y – 14/3/2017 – Hire of Community Centre Kitchen by Individual for Food Preparation for Business – The young lady has called to see the kitchen & will contact the Clerk when she has decided what day(s) she wishes to hire the facility and when she has her own insurance cover in place.

v) Minute 8z – 14/3/2017 – Hire of Town Hall or Community Centre for Spiritual Meetings – The Council had been approached by Ms K Owens to ask if it would allow her Spiritual Group to hire the Town Hall or the Community Centre. (The Community Centre cannot be hired by any religious body as there is a covenant in the deeds for 100 years from 2008 stating this. (The Community Centre was purchased from the Calvinistic Methodist Church of Wales)). The Council asked the Clerk to check for such covenants in the deeds of the Town Hall & to contact Ms Owens for full details of what is intended to take place in the meetings. The Council will continue to discuss this item at their next scheduled meeting.

w) Minute 18a – 14/3/2017 – The Road Surface in Gelli Cae Bryn – The Clerk reported that he had written to the Development Company who own the road & Mid & West Wales Fire & Rescue Service asking the former if they would reconsider their decision NOT to carry out any work on the road surface and asking the latter if they would be able to access the road, in its present condition, in the Fire Engine. As at the date of this meeting, no reply has been received from either party.

Councillor Bob Stevens reported that he had spoken to the local Fire Station Chief Officer who had reported to the Fire Service Headquarters that the properties on the road could only be accessed by the 4/4 Fire Truck which was based in Neath Fire Station and this would add extra minutes on to any call received for incidents in Gelli Cae Bryn. he went on to say that he had received letters of support for the Gelli Cae Bryn Residents Association in relation to the road surface from the local M.P. (Christina Rees), Jeremy Miles A.M. for Neath, Dr. Dai Lloyd A.M. & Bethan Jenkins A.M. (both Dr. Lloyd & Ms,. Jenkins are A.Ms for South Wales West).

Councillor Dr. Del Morgan reported that he had been informed by the Gelli Cae Bryn Residents Association that, with his help, they had managed to secure a small grant so that they could start the work on improving the road surface.

x) Minute 18b – 14/3/2017 – Vandalism to the Goal Posts of Glynneath Town AFC Junior Section – Councillor Dr. Del Morgan reported that the Junior Section of the football club had received a grant to replace their broken goal posts. THIS ITEM IS NOW CLOSED.

y) Agenda item from Matters Arising – Mr S Knoyle to address the Council on their response to his request, under the Freedom of Information Act 2000 re: winter closure of tennis courts at the Welfare Park (Mr Bromham-Nichols withdrew his request to speak at this time) – Mr Knoyle stated that he was unhappy with the response he had received & made the following points:
a) That he feels the Health & Safety report on the courts should have been carried out by an Independent Body & not members of the Council;
b) That the Council had not acted rationally in closing the courts half way through the winter;
c) That the courts should remain open, even if only one person wishes to use them during the winter months;
d) That an Action Group should be set up to discuss this matter and other future matters which may arise in connection with he changing of the use of any of the Council facilities.

He did state that he was in favour, in principle, of Hire Agreements being signed & fees being charged for Council facilities, as he understood why these needed to be in place.

The Council decided to defer discussion on these items to a future meeting after the Local Elections which take place on 4th May 2017.

z) Agenda item 8a – Request by Glynneath RFC, via NPTCBC, Life Long Learning & Leisure Department, to add their possible new MUGA/Play area to the Council`s Annual ROSPA Report & Then Invoice the Club for the Required Amount Stated on the Report Invoice – After a short discussion, the request was agreed by the full Council. THIS ITEM IS NOW CLOSED.

aa) Agenda item 8b – Request by Cantorion Bro Nedd to Hold Money “In Trust” as the Choir has Disbanded – A request was received to hold the sum of six hundred pounds in lieu of repayment of a grant received by the choir from the Aberpergwm Site Liaison Fund so that the choir`s bank account could be closed. As the choir are not a registered charity or a Community Charity, the Town Council will not be able to hold the funds. It was suggested that the Choir request the County Council to hold the funds until they can be repaid to the grant provider.

Councillor Dr. Del Morgan will try to contact the Administrator of the Aberpergwm Site Liaison Fund to get details of how the grant can be repaid directly to the fund. THIS ITEM IS NOW CLOSED.

9) OTHER REPORTS – Reports from Council Representatives on External Committees – From “Closed Session” Minute 22b of 14/3/2017 – The Development of the Main Body of the Chapel in the Bethania Community Centre – Councillor Dr. Del Morgan reported that he had obtained a grant of five thousand pounds (split between the Council & the Glynneath Training Centre) from the Pen Y Cymoedd Micro Fund for the Council to carry out a Feasibility Study on the future use of the Chapel and for the Training Centre to carry out the same study for the Woolpack, so that the activities of the two centres did not overlap each other.

He asked the Council to agree that the Mayor sign the Acceptance/Conditions of Grant Offer.

This was agreed by full Council.

As soon as the grant is received a further meeting will take place between members of the Council (Project Action Group Committee) & the Glynneath Training Centre to appoint a suitable company to carry out thye study with a view to developing both buildings through grants from the Pen Y Cymoedd Community Fund.

10) PLANNING APPLICATIONS.
COUNCILLORS DR. DEL MORGAN & CAROLYN EDWARDS DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY COUNCILLORS AND LEFT THE MEETING.
5/4/2017 – Ref: P2017/0276 – Applicant: Mr Simon Knoyle of 26 Ynys Y Nos Avenue, Pontwalby, Glynneath, Neath SA11 5LS (On behalf of Glynneath RFC) – Children`s play area including associated equipment plus section of ball top fence & basket ball hoop @ Abernant Park, Glynneath, Neath SA11 5BB;
6/4/2017 – Ref: P2017/0310 – Applicant: Mr G Richards c/o, Robert Bowen Planning & Development Ltd, 7 Llys Sant Teilo, Langyfelach, Swansea SA5 7HQ – Change of use of former Tourist Information Centre, Pontneathvaughan Road, Glynneath, (use Class D1) to a mixed use café (use Class A3) on ground floor & tourist residential lodging accommodation (use Class C3) on first floor.
COUNCILLORS DR. DEL MORGAN & CAROLYN EDWARDS REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE:
23/3/2017 from Neath Port Talbot Countryside & Environmental Group – agenda for their meeting of 7th April 2017 & minutes of their meeting of 27th January 2017;
7/4/2017 from Glynneath Training Centre – Notice that their Annual World Book Night Quiz will be held at the Training Centre @ 7pm on Thursday 20th April 2017;
10/4/2017 from One Voice Wales – March 2017 News Bulletin;
10/4/2017 from Mrs Ruth Davies – Letter of complaint about the opening times of the gates in Earlsfield Close for access to the Welfare Park;
10/4/2017 from the Vale of Neath Practice – Minutes of the Patient`s Participation Group meeting held on 17th January 2017.

There were no Section 137 requests received between the 14th March 2017 & 10th April 2017

12) REPORTS FROM THE CEMETERY COMMITTEE:
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting. However, several items of correspondence had been received from residents of Park Avenue, Glynneath complaining about the hedge to the rear of their properties, as it has not been cut back for sometime. Although, the hedge is not technically on land owned by the Council, an agreement has been in place for several years (prior to 2000) that the Council, Staff will keep the hedge cut to an acceptable height. It was agreed that the Clerk could ask Mr Lloyd (W R & R Lloyd Timber) (see minute 8p above) to reduce the hedge by the end of this week. The Council Staff will be reminded, in writing, that keeping the hedge cut down to a manageable level is part of their duties and that this and the hedge between the brook and number 8 Addoldy Road must be cut either once or twice a year.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary and will only meet in “closed session”.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee met on Wednesday 29th March 2017 and made the following report/recommendations:
a) That eight applications had been received for the post of the Community Centre Attendant but two had withdrawn on the 27th March 2017 & a third had telephoned on 29th March 2017 to say she would not be attending the interview. After interview the five candidates, the Committee decided to offer the role to Mrs Edwina Cartwright. Mrs Cartwright was contacted and commenced the role on Monday 3rd April 2017;
b) They had discussed the condition of both the Town Hall & Community Centre and recommended that both be redecorated, with new curtains being obtained for the Town Hall. They also recommended that all hand dryers be replaced, replacement of the wooden floor and carpets and that the heat detectors in the kitchen & boiler room be updated (all at the Town Hall);
c) They also discussed the cost of running the Town Hall & Community Centre by examining the Income/Expenditure for both for the period 1/1/2016 to 31/12/2016. It became apparent that there was a shortfall and it will be discussed at future Committee meetings on how that shortfall can be narrowed (increase in rental fees, obtaining more hirers etc.)

The full Council ratified the appointment of Mrs Cartwright and asked the Clerk to obtain the necessary three quotes for all the work detailed in Minute 15b above.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee only meets when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly & is due to meet next on 13th June 2017.

18) REPORTS FROM TOWN COUNCILLORS:
Councillors Chris Pavett & Chris Williams asked to address the meeting:
a) Councillor Pavett confirmed that he would not be seeking re-election to the Council in the May 2017 Local Elections and paid tribute to former Councillors who have passed away in the last five years – Ex-Mayor, Harry Samuel M.B.E., Ex-Mayor, David Morgan Williams, Ex-Councillor Cyril O`Neale, Councillor Joan Bodman, Councillor Alf Siddley & Councillor Robert Parry, who had all worked tirelessly on behalf of the people of Glynneath. He thanked the public of Glynneath for allowing him the privilege to serve as a ward Councillor and agreed that although there were times when he disagreed with some of the decisions of the Council, he felt that the motive of the Council in each decision was for the overall good. He finished by wishing all the candidates standing in the May 2017 Local Elections, the very best of luck.

Councillor Chris Williams confirmed that he would not be seeking re-election in Glynneath (Chris has been a resident of Bryncoch for the last three years) and re-iterated all the sentiments of Councillor Chris Pavett.

The Mayor thanked Councillors Chris Pavett, Chris Williams & Clive Harris and thise Councillors who wrre not present and were not seeking re-election in May 2017 for their help & support in the last five years. THIS ITEM IS NOW CLOSED.

b) Councillor Philippa Richards asked if the railings outside the Community Centre could be replaced. Bethania Community Centre is a Grade 2 Listed building and replacement of these railings would need to be within the Listed Buildings Guidelines. The Clerk will research the guidelines & suitable contractors to carry out the work and will report back to full Council as soon as possible.

c) Councillor Marion Morgan reported that she had spoken to a lady who would like to meet with some of the Councillors with a view to putting & maintaining potted plants outside the Community Centre. She asked the Council`s permission to meet with the lady.

The Council agreed to her request.

19) REPORTS FROM COUNTY COUNCILLORS:
The County Councillors reported that NPTCBC had agreed to upgrade the drainage on Heol Y Glyn & Woodland Park. They have also agreed to put new drains in Chain Walk. No definitive date has been given but it is hoped that the work will be done sooner rather than later.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will be the Annual General Meeting which will take place in the Bethania Community Centre, High Street, Glynneath, Neath SA11 5DA at 7pm on Tuesday 16th May 2017 (the meeting will be seven days later than previously scheduled due to the Local Elections taking place on 4th May 2017, which will not allow the Clerk to deliver the required legal summons to meetings to the successful candidates for the original date of 9th May 2017.) The annual General Meeting will be followed by the Ordinary Monthly Meeting, if time allows. The agenda for both these meetings will be posted on the Council notice boards outside the Town Hall & Community Centre and published on this website (under Agendas) by 5pm on Tuesday 9th May 2017.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE ABOVE MEETINGS BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO THE TOWN COUNCIL STANDING ORDERS 1d, 1e & 1f, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING TO THE CLERK. NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN DAYS BEFORE THE DATE OF THE MEETING.

The meeting closed at 8.50pm.

Draft minutes of the monthly meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 14th March 2017

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Clive Harris;
Councillor Dr. Del Morgan;
Councillor Eddie Jones;
Councillor Janet Gregory;
Councillor Marion Morgan;
Councillor Philippa Richards.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to the Council.

MEMBERS OF THE PUBLIC PRESENT:
Gerry Reynolds (Pontwalby)(left the meeting 7.35pm); Roger Simons (Glynneath)(left the meeting 8.15pm);
Mrs R D Jones (Glynneath)(left the meeting 8.15pm); Philip Davies (Glynneath)(left the meeting 8.15pm);
John Evans (Glynneath)(left the meeting 8.15pm); Billy Shulver (Glynneath)(left the meeting 8.15pm);
Wayne Sedgmore (Glynneath)(left the meeting 8.15pm); Jonathon Sedgmore (Glynneath)(left the meeting 8.15pm);
Simon Knoyle (Pontwalby)(left the meeting 8.15pm); Janet Collins (Pontwalby)(left the meeting 8.15pm);
Darren Bromham-Nichols (Aberdulais)(left the meeting 7.50pm). NOTE: THE COUNCIL WENT INTO "CLOSED SESSION" 8.15pm.

ABSENT/APOLOGIES:
Councillor Vicky Sleep (no apologies received);
The Deputy Mayor, Councillor Chris Pavett (no apologies received);
Councillor Helen Williams (family commitments);
Councillor Chris Williams (family illness).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
Councillor Helen Williams had sent her apologies due to family commitments. Councillor Chris Williams had sent his apologies due to a family illness. No apologies had been received from either Councillor Chris Pavett or Vicky Sleep.

4) DECLARATIONS OF INTEREST:
The following interests were declared: Councillors Eddie Jones and Carolyn Edwards as County Councillors of Neath Port Talbot County Borough Council & Councillor Dr. Del Morgan as both an employee of One Voice Wales and as a County Councillor of Neath Port Talbot County Borough Council.

5) REPORT ON CRIME/POLICING:
Reported crime figures can be viewed at www.police.uk/south-wales/175/

The reported crime figures on the above site for Glynneath for January 2017 had not been received in time for this meeting but were received on 17th March 2017 (before the draft minutes were published) and are as follows:

Anti-Social Behaviour – 1;
Drug Related Crime – 3;
Other Theft – 1;
Public Disorder – 3;
Vehicle Crime – 2;
Violent & Sexual Offences – 4
TOTAL – 14

NOTE: The next PACT meeting will be at 6.30pm on Wednesday 22nd March 2017 at the Bethania Community Centre.

The PACT meeting which took place in St. Mary`s, Cwmgwrach on 18th January 2017 agreed the priorities from the meeting to be parking & speeding in the vicinity of both the Glynneath & Cwmgwrach schools and the use of “off-road” vehicles on the roads and surrounding areas.

6) AMENDMENTS TO THE MINUTES OF THE LAST MEETING:
There were no amendments to the minutes of the 14th February 2017.

7) CONFIRM THE MINUTES OF THE LAST MEETING AS A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the Ordinary Monthly Meeting held on 14th February 2017 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 14th FEBRUARY 2017 & AGENDA ITEMS:

a) Minute 8a – 14/2/2017 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench in the Dynamic Park – Councillor Bob Stevens will contact the local contractor to erect the concrete plinth and bench as soon as possible;

b) Minute 8b – 14/2/2017 – The Vale of Neath Health Centre – A letter had been received from the Abertawe Bro Morgannwg University Health Board on the 16th February 2017 which was as follows:

PROPOSED VALE OF NEATH PRIMARY & COMMUNITY SERVICES CENTRE

I am writing to provide you with an update as to the current position regarding the above development. I can confirm that the Health Board has received permission from the Cabinet Secretary for Health to enter into a Head Lease Agreement with the Landlord for the new Centre and these documents have now been finalised.

We have however, been advised that the Contractor originally appointed to the scheme, has withdrawn from the development which has unfortunately resulted in the Development Company having to re-tender the project. The Tender documents are being reviewed and will be sent to Wales based contractors by the end of this week.

The Developer has placed a 7 week turn around for receiving and reviewing the applications which will take us to the end of March for determination of a new contractor appointment. We are disappointed at this latest setback as all other agreements are now in an agreed form and ready for exchange. We have updated our colleagues in the Departments of Capital, Estates & Facilities and Business Enterprise Technology and Science of Welsh Government, as well as the GP Practice and we have also written to Jeremy Miles, A.M.

Please rest assured that ABMU Health Board, and all those involved with the project, remain positive and are working hard to ensure that this development moves forward as soon as possible. We will also update you once a new contractor has been appointed to the development.”;

c) Minute 8c – 14/2/2017 – Ongoing Projects – Any projects will “shelved” until after the local elections in May 2017;

d) Minute 8d – 14/2/2017 – The Council providing a skip, once a month, to replace the skip withdrawn by Keep Wales Tidy in April 2015 – Councillor Marion Morgan asked for this to be retained in the minutes but there was no further update available at this meeting;

e) Minute 8e – 14/2/2017 – Update on the future site for the Trem Y Glyn Residential Care Home – The Trem Y Glyn Action Group held their first meeting in late February 2017 & it was reported that the Group had decided to challenge the report received from NPTCBC Care Services in which they state that there is a decreasing need for residential care beds in Vale of Neath. It was also reported that the Group had received letters of support from Dr. Dai Lloyd A.M., Bethan Jenkins A.M., Jeremy Miles A.M. & Christina Rees M.P.

The Group`s next meeting will take place in either June or July 2017.

NOT: ANYONE WISHING TO JOIN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR. DEL MORGAN ON 01639722300.

f) Minute 8f – 14/2/2017 – Youth Participation in Town/Community Councils – There is no update available for this meeting.

g) Minute 8g – 14/2/2017 – The Glynneath Regeneration Group Civic Pride & “Gateway & Signage” Projects – The next update will be available after the Regeneration Group meeting which is scheduled to take place in late March 2017.

h) Minute 8h – 14/2/2017 – Mew Bus Shelter in Glynneath West Ward – There was no update available for this meeting.

i) Minute 8i – 14/2/2017 – Litter/Rubbish in Glynneath – Despite several reports to the Head of Waste Management, rubbish is still being left behind by the rubbish lorries. The County Councillors will speak to NPTCBC AGAIN;

j) Minute 8j – 14/2/2017 – Back up Fire Engines in Glynneath – The figures will be requested to be discussed in the April 2017 meeting.

k) Minute 8k – 14/2/2017 – Picnic Table at the Welfare Park – The steel picnic unit (6 seats & extra wheelchair access) will be delivered on 17th March 2017. after it is delivered the Clerk will contact a local contractor (agreed by the full Council) to “fix” the unit into place as soon as possible.

l) Minute 8l – 14/2/2017 – Dog Mess in the Children`s Play Area at the Welfare Park – There have been no further complaints relating to the children`s play area but complaints have been received from the Junior Section of Glynneath AFC that on several occasions in the last month, they have had to clear the pitch of dog mess before their Saturday morning matches. The local PCSOs will continue to monitor the problem of dog fouling not only in the park but throughout the Town.

m) Minute 8m – 14/2/2017 – Under 15 Tennis Coaching at the Welfare Park – There was no update available for this meeting.

n) Minute 8n – 14/2/2017 – Trees overgrowing the Lane at the bottom of Robert Street – There was no update available for this meeting.

o) Minute 8o – 14/2/2017 – Drop Kerbs – The County Councillors reported that they had been assured that the work on the drop kerbs will be carried out in the 2017-2018 financial year.

p) Minute 8p – 14/2/2017 – The New Lighting in the Sub-Way near the Lamb & Flag Inn – There was no update available for this meeting. Councillor Carolyn Edwards will contact NPTCBC to see if they will give her a date for the work to start.

q) Minute 8r – 14/2/2017 – Closure of the Tennis courts & bowls Green between 1st October & 31st March each year – The Clerk met with Special Branch, Glynneath (W R & R Lloyd Timber) on Friday 10th March 2017 to seek their advice on the trees in the Welfare Park and their advice was as follows:

“That the four conifers running parallel to the children`s playground be cut down to stump level as they are dead trees, although they DO NOT POSE ANY DANGER to park users.

That the small birch between the old changing rooms & the land owned by Manning Construction be cut down as it is dying, BUT DOES NOT POSE ANY DANGER to park users.

The poplars along the concrete path were examined, including one on the side of the brook owned by Manning Construction and although THEY POSE NO DANGER TO ANYONE WALKING ALONG THE PATH, it was suggested that the branches be trimmed back from the path.

An estimate was given & discussed by the Council who decided to ask the Clerk to instruct Special Branch to carry out the work.

r) Minute 8s – 14/2/2017 – Repair of CCTV Columns – The original contractors & NPTCBC are now speaking directly to each other and as soon as an agreement has been reached an update will be given.

s) Minute 8t – 14/2/2017 – Renewal of the Service Level Agreement for the School Crossing Officer – The Service Level Agreement has been signed & sent back to NPTCBC so the School Crossing Officer has been retained in Glynneath until 31st March 2018. THIS ITEM IS NOW CLOSED.

t) Minute 9b – 14/2/2017 – The Tenovus Cancer Care Drop-in Session – Tenovus had been in contact to say that the session held in the Community Centre on 8th March 2017 had been a great success & they will be holding several different activities in Glynneath throughout the next twelve months. THIS ITEM IS NOW CLOSED BUT SEE MINUTE 15 BELOW.

u) Minute 18b – 14/2/2017 – The Old Age People`s Hall in Pentre Street – A letter had been received to say that the Hall was NOT owned by the Old Age Association of Wales but that Local Trustees had been appointed to act in accordance with the law re: closure or sale of the hall. However, no new Trustees had been appointed since 1989 and those who had been the Trustees at that time had since passed away.

A Solicitor, based in Neath, has been commissioned to deal with the legal aspects of the Hall.

The Council asked the Clerk to write to the Solicitor to find out more details.

v) Minute 18c – 14/2/2017 – Parking in Addoldy Road – It was reported that the NPTCBC Parking Officers had attended but found that while they were there no illegal parking was taking place. It was reported that cars & other vehicles were now being parked nearer to the junction of Addoldy Road & Maes Y Pergwm. If this is the case, it will become a matter for the police.

The Councillors who attend the PACT meeting next week will report this as he could not attend the to the police & the County Councillors will ask for the NPTCBC Parking Officers to visit on a regular basis but not the same day & time each week.

w) Agenda item 8a – Mr L Collins to address the meeting on the Welfare Park – Mr Collins had sent his apologies as he could not attend the meeting.

x) Agenda item 8b – Mr G Reynolds to address the meeting on the recent “public meeting” – Mr Reynolds posed the following questions to the Council:

1) That the Council introduce a 15 minute “Open Forum” at the beginning of every meeting each individual having an opportunity to speak for 5 minutes and any questions being raised be answered, in writing, by the Council within 7 days of the meeting;
2) That the Council provide a provision of a listening loop in the meeting room;
3) That the Council provide a camera to record the monthly meeting to be streamed to the general public;
4) That the topics to be discussed in “Closed Session” be published on the agenda for the general public.

As the Council had no prior knowledge of the specific topics as requested for this meeting, the above proposals will be discussed at the next meeting.

y) Agenda item 8c – Hire of Community Centre Kitchen by Individual for Food Preparation for Business – The Council had been contacted by Ms Leah Craven who requested use of the Community Centre Kitchen to prepare vegan food for her business – The Hungry Welsh Girl. Whilst it was agreed in principle, as the Council wish to encourage local enterprise, the Council asked the Clerk to obtain the necessary hire agreement, agreement of fees, details of hours required & a copy of Ms Craven`s Insurance cover.

z) Agenda item 8d – Hire of Town Hall or Community Centre for Spiritualist Meetings – The Council had been approached by e-mail by Ms K Owens to ask if it would allow her Spiritualist Group to hire the Town Hall or Community Centre. The Community Centre CANNOT be hired by any religious body as there is a covenant in the deeds for 100 years from 2008 stating this (the Community Centre was purchased from the Calvinistic Methodist Church of Wales). The Council asked the Clerk to check for any such covenants in the deeds of the Town Hall & to contact Ms Owens for full details of what is intended to take place in the meetings. The Council will continue to discuss this item in the next scheduled monthly meeting.

9) OTHER REPORTSREPORTS BY COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES:
a) Councillor Carolyn Edwards reported that she had attended the County/Town & Community Council Liaison meeting on the 6th February 2017 and the two main points discussed at that meeting were:
1) IMPORTANT CHANGES TO PLANNING – Elected representatives of any Town or Community Council are now being encouraged to attend and speak on planning applications when the NPTCBC Planning Committee meet. Councillor Eddie Jones also reported that members of the public can attend & speak on any planning application within their local area but MUST first notify NPTCBC, in writing, giving the details of the application they wish to speak upon. If more than one request of this kind is received on the same application, NPTCBC will require that a spokesperson be nominated to speak on behalf of the group;
2) There are more & more issues with “fly tipping” throughout the Borough as the NPTCBC Amenities Site is now closed at 5pm each day & some residents are dumping “stuff” at the site gates. NPTCBC will re-evaluate the opening times of the site in April 2017.

10) CLERK`S REPORT ON PLANNING APPLICATIONS:

COUNCILLORS DR. DEL MORGAN, CAROLYN EDWARDS & EDDIE JONES DECLARED THEIR INTEREST AS NPTCBC COUNTY COUNCILLORS AND LEFT THE MEETING.

16/2/2017 – Ref: P2017/0103 – Applicant: Mr Patrick Horgan of 60, Pontneathvaughan Road, Glynneath, Neath SA11 5NR – New vehicle access onto the B4242 (Pontneathvaughan Road) with associated access track from the Angel Farm, Pontneathvaughan Road, Glynneath, Neath SA11 5NR.

COUNCILLORS DR. DEL MORGAN, CAROLYN EDWARDS & EDDIE JONES RE-JOINED THE MEETING.

11) WRITTEN CORRESPONDENCE:
21/2/2017 from One Voice Wales – Agenda for the Neath Port Talbot Area Committee meeting on 8th March 2017 & minutes of their meeting held on 7th December 2016;
28/2/2017 from The Boundary Commission for Wales – Notice that the responses to the 2018 Review of Parliamentary Constituencies in Wales, Secondary Consultation Period can be viewed at www.bcw2018.org.uk;
1/3/2017 from Mr Billy Shulver – Letter asking the Clerk to inform the Mayor that, as stated in the Magna Carta, everyone in this country has a right to free speech and, (in his opinion), this Council is breaking the law;
3/3/2017 from Mr P Davies – Letter stating that page one of the draft minutes of the meeting of 14/2/2017 should be amended to state that the members of the public present at that meeting were asked to leave at 7.55pm due to the Council entering “Closed Session” (SEE BELOW).

Also received on 16/2/2017 from the Alzheimer`s Society, Cymru – Request for Section 137 Donation.

THE REPORTING IN THE MINUTES OF THE TIME THAT A COUNCIL ENTERSCLOSED SESSION” IS NOT A STATUTORY REQUIREMENT. HOWEVER, THE COUNCIL ASKED THE CLERK TO NOTE THIS TIME ON PAGE 1 (UNDER MEMBERS OF THE PUBLIC PRESENT) IN FUTURE MINUTES. THIS WILL NOT SET A PRECEDENT.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting. However:
a) Tenovus Cancer Care have contacted the Council asking if they can hold a weekly “Foodwise” Course, each Wednesday evening in the large, upstairs room of the Community Centre w.e.f. 29th March 2017 – 6pm until 7.30pm and that if the Council will give them a “Charity” discount on the normal fee.

This was agreed and the “Charity Charge” will be 5.00 (five pound) per hour instead of 8.50 (eight pounds 50p) per hour. The Clerk will contact the Charity to inform them of this.

b) The Community Centre Attendant had handed in her notice just after the last monthly meeting. Applications had been invited between 27th February 2017 & 10th March 2017. Eight applications had been received but since the 10th March 2017, two had been withdrawn at the request of the applicants. It was decided that the Council would examine the applications in “Closed Session” (due to the personal details of the applicants) and to interview on the 29th March 2017 in the scheduled Town Hall/Community Centre Committee meeting.

The full Council voted to give this Committee plenary powers in appointing the next Community Centre Attendant(s).

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee met earlier this evening & made the following recommendations:
a) That the Clerk contact the three suppliers who had sent in quotes for the new boiler to be supplied & fitted at the Pavilion to clarify the VAT on each quotes and when this has been clarified to grant the Clerk plenary powers to appoint a supplier to carry out the replacement of the old boiler has soon as possible.
b) The renewal of the Council`s Membership of One Voice Wales – COUNCILLOR DR. DEL MORGAN DECLARED HIS INTEREST AS AN EMPLOYEE OF ONE VOICE WALES & LEFT THE MEETING – It had not been possible to discuss this item in the Finance & Audit Committee meeting earlier due to the fact that Councillor Morgan could not take pat in the discussion and therefore a quorum was not reached for this item at that meeting. The Clerk reported that the membership fee for 2017-2018 will be 586.00 (five hundred & eighty-six pounds), which was an increase of 12.00 (twelve pounds) on the 2016-2017 fee and that the Council often use the services offered by One Voice Wales throughout the year.

The full Council voted to accept recommendation 1 above and to re-new the membership of One Voice Wales for another year.

COUNCILLOR DR. DEL MORGAN RE-JOINED THE MEETING.

18) REPORTS FROM TOWM COUNCILLORS:
a) Councillors Dr. Del Morgan & Bob Stevens reported that at their local surgery held on 11th March 2017, they had been approached by residents of Gelli Cae Bryn who are concerned with the disrepair of their road. They had produced letters fro the local Doctor`s Surgery, Chemist & Funeral Director who have all encountered problems in getting their vehicles into Gelli Cae Bryn and in two of the letters stated that damage had been caused to their vehicles because of the “state of the road.”

It was reported that the road is a private road, owned by a company called Wistyork Developments who have offices in Hungerford, Berkshire. The residents had contacted the company who had told them that they would not spend any money on the road. The residents have recently set-up a Residents Association & will loom for grants to help their situation.

The County Council are unable to help because of the fact that Gelli Cae Bryn is a private road.

It was agreed that the Council would send a letter to the company asking them to reconsider their decision not to upgrade the road and would contact the local M.P. & A.M.s asking them to contact Wistyork with the same request.

b) Councillors Marion Morgan & Janet Gregory reported two acts of vandalism which have taken place in the Welfare Park in the last two/three weeks.

The first was that someone had dug a hole 2ft x 4ft in the rubber matting under the swings in the children`s playground. (Repair kits have been ordered at a cost of over 500.00 (five hundred pounds) to the Council). This act of vandalism took place sometime between the 20th & 27th February 2017.

The second took place last Saturday (11th March 2017) when the goalposts for the Glynneath Town A F C Junior Section were completely destroyed and will now have to be replaced.

Both of the above incidents have been reported to the police.

19) REPORTS FROM THE COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place at 7pm on Tuesday, 11th April 2017 in the Bethania Community Centre. The agenda for this meeting will be posted on the notice boards outside the Town Hall & Community Centre and will be loaded on this website by 5pm on Tuesday 4th April 2017.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK BY AT LEAST TEN WORKING DAYS BEFORE THE SCHEDULED DATE OF THE MEETING.

The meeting closed at 9.35pm.

Draft minutes of the monthly meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 14th February 2017

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Eddie Jones;
Councillor Marion Morgan;
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Philippa Richards;
Councillor Dr. Del Morgan;
Councillor Chris Williams.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Gerry Reynolds (Pontwalby)(left the meeting 7.55pm); Roger Simons (Glynneath)(left the meeting 7.55pm);
Mrs R D Jones (Glynneath)(left the meeting 7.55pm); Philip Davies (Glynneath)(left the meeting 7.55pm);
John Evans (Glynneath)(left the meeting 7.55pm); Billy Shulver (Glynneath)(left the meeting 7.55pm);
Leighton Collins (Cwmgwrach)(left the meeting 7.55pm); Darren Bromham-Nichols (Aberdulais)(left the meeting 7.55pm).

ABSENT/APOLOGIES:
Councillor Clive Harris (family commitments);
Councillor Helen Williams (family commitments);
Councillor Janice Jenkins (work commitments);
Councillor Vicky Sleep (no apologies received).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS.
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE.
Councillor Janice Jenkins had sent her apologies due to work commitments, Councillors Helen Williams & Clive Harris had sent their apologies due to family commitments. No apologies had been received from Councillor Vicky Sleep.

4) DECLARATIONS OF INTEREST.
The following interests were declared – Councillors Eddie Jones & Carolyn Edwards as County Councillors of Neath Port Talbot County Borough Council and Councillor Dr. Del Morgan has both a County Councillor of Neath Port Talbot County Borough Council and as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING.
The reported crime figure on the South Wales Police website for the month of December 2016 for Glynneath was 12, broken down as follows:
Anti-Social Behaviour – 1;
Burglary – 1;
Criminal Damage & Arson – 1;
Drug Related Crime – 1;
Public Disorder – 2;
Violent & Sexual Offences – 6

NOTE: The next PACT meeting will be held at the Bethania Community Centre at 6.30pm on Wednesday 22nd March 2017. Everyone is welcome to attend.

The PACT meeting which took place at St. Mary`s, Cwmgwrach on 18th January 2017 agreed the following priorities:

Parking & Speeding in the Vicinity of the Schools in both Glynneath & Cwmgwrach and the use of “off-road” vehicles on the roads.

6) AMENDMENTS TO THE MINUTES OF THE LAST MONTHLY MEETING:
There were no amendments to the minutes of the meeting held on 10th January 2017.

7) CONFIRM THE MINUTES OF THE MEETING OF THE LAST MONTHLY MEETING AS A TRUE RECORD OF THAT MEETING:
The Council resolved to approve the minutes of the meeting of the 10th January 2017 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF THE 10th JANUARY 2017 & AGENDA ITEMS:

a) Minute 8a – 10/1/2017 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench to be placed in the Dynamic Park – The sealed licence from Neath Port Talbot County Borough Council`s Legal Department was received in today`s (14/2/2017) mail. The contractor will now be contacted to erect the bench on a concrete plinth in the Dynamic Park.

b) Minute 8b – 10/1/2017 – The Vale of Neath Health Centre – The only update was a copy of a letter from Vaughan Gethin A.M. Cabinet Secretary for Health, Well-Being & Sport to the Neath A.M. (Jeremy Miles) which was as follows:

“Thank you for your email requesting an update on progress with the Vale of Neath Primary Care Centre development.

I appreciate your concerns about the delays in progressing with the commencement of works. I approved the Health Board`s request to hold the head lease at the new Vale of Neath Primary Care Centre on 22nd December 2016. All arrangements from the Welsh Government are in place and officials in a position to progress the land transaction once Abertawe Bro Morgannwg University Health Board and their developer confirm they have all the necessary legal requirements in place.

I would hope the scheme is progressed as soon as possible to provide improved medical services to the local population.”

c) Minute 8c – 10/1/2017 – Ongoing Projects, The Upgrade of the Memorial in the Welfare Park – This project will be “shelved” until after the election in May 2017.

d) Minute 8d – 10/1/2017 – The Council providing a skip, once a month, to replace the skip withdrawn by Keep Wales Tidy – Councillor Marion Morgan reported that she had spoken to One Voice Wales who will search for possible grant providers and let her know if/when any become available. Councillor Philippa Richards reported that she had contacted Keep Wales Tidy who would support any grant bid but reiterated that they are not in a position to provide the skip.

e) Minute 8e – 10/1/2017 – Update on the Future of the Trem Y Glyn Residential Care Home – The Trem Y Glyn Action Group are holding their first meeting on 15th February 2017 and a report from this meeting will be given to the Council in the March 2017 meeting.

NOTE: ANYONE WISHING TO PARTICIPATE IN THE ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 AND/OR COUNCILLOR DR. DEL MORGAN ON 01639722300.

f) Minute 8f – 10/1/2017 – “Youth Participation In Town/Community Councils” – There was no update available for this meeting.

g) Minute 8g – 10/1/2017 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway Signage Projects – The next update will be available after the Regeneration Group meeting which will take place in March 2017.

h) Minute 8h – 10/1/2017 – New Bus Shelter in Glynneath West Ward – There was no update available for this meeting.

i) Minute 8i – 10/1/2017 – Litter/Rubbish in Glynneath – Several incidents throughout the Town have been reported to the County Councillors since the last meeting. Councillor Eddie Jones telephoned the head of Waste Management, NPTCBC, to let him know and was assured that there is a “clean up” team monitoring the problem and if needs be clearing up after the collections. However, this does not seem to be happening. Councillor Jones will report the incidents to the Head of Waste Management AGAIN.

j) Minute 8j – 10/1/2017 – Back Up Fire Engines for Incidents in Glynneath – The figures to monitor the situation will be requested in readiness for the April 2017 meeting.

k) Minute 8k – 10/1/2017 – Picnic Tables at the Welfare Park – The steel picnic unit to seat 6 (six) people, with wheel chair access has been order (at a cost of seven hundred & seventeen pounds – 717.00 plus Vat – total 973.20 – nine hundred & seventy three pounds 20p) and it will be delivered in March 2017. the Council agreed that the Clerk could use a local contractor to “fix” the unit into place.

l) Minute 8l – 10/1/2017 – Dog Mess in the Children`s Play Area at the Welfare Park – There have been no further complaints received by the Council in the last five months. The Council will continue to monitor the problem over the next month. It was reported that the local PCSOs will also be monitoring the problem of “dog fouling” not only in the park but throughout the Town.

m) Minute 8m – 10/1/2017 – Under 15 Tennis Coaching & Junior Tournaments at the Welfare Park – There was no update available for this meeting.

n) Minute 8n – 10/1/2017 – Trees Overgrowing the Lane at the Bottom of Robert Street – Councillor Bob Stevens reported that the Gwalia Housing Maintenance Manager had not contacted him, as requested. However, Councillor Dr. Del Morgan reported that he had received an email from Gwalia Housing to say that they intend to do some work on the trees in April 2017.

o) Minute 8o – 10/1/2017 – Drop Kerbs – There was no update available for this meeting.

p) Minute 8p – 10/1/2017 – There was no update on the new lighting in the subway which has been promised by NPTCBC. Councillor Carolyn Edwards will “chase” the County Council.

q) Minute 8q – 10/1/2017 – Councillors Attending the Understanding the Law Training Course on 7th February 2017 – This course has been postponed until the 7th March 2017 and Councillors Carolyn Edwards, Tony Pritchard & Janet Gregory confirmed that they still wish to attend.

r) Minute 13 – 10/1/2017 – Closure of the Tennis Courts & Bowls Green between 1st October & 31st March each year – There has been some correspondence received, some from non-residents of the Glynneath wards, which have been answered in writing directly to each individual with copies sent to Christina Rees, M.P. & Dr. Dai Lloyd A.M. who had received queries from their constituents.

The Clerk report that he had received an email from the NPTCBC Arborist on the 10th February 2017 as follows:

“In response to your letter of the 6th February 2017, I can confirm that there are no tree preservation orders on the trees in the boundaries of the Welfare Park.

As there is no statutory protection on these trees you are entitled to undertake any work you wish.

However, for the future health & safety of the trees I would recommend that a reputable contractor, who works to professional standards such as British Standard 3998:2010, is employed to undertake any tree work.”

The Clerk will contact Special Branch (W.R.&R. Lloyd) to seek their advice on the trees along the concrete path in the Welfare Park.

s) Agenda item 8a – Repair to CCTV Columns – An email received on 11th January 2017 from Mr Steins, Public Lighting & Electrical Manager, NPTCBC complaining that the contractors used to install the CCTV had installed the cables inside the columns and had damaged the outside of the columns which was contrary to the agreement signed on the 12th June 2015.

The Clerk had spoken to the contractor who had offered to “put the above right at a cost of 946.83 (nine hundred & forty six pounds 83 pence) plus VAT, total 1,136.20 (one thousand, one hundred & thirty six pounds 20 pence) if the Council, would split the cost on a 50%/50% basis, as they state they were not aware of the clause in the agreement and providing that the Public Lighting & Electrical Manager at NPTCBC was agreeable to their proposals for the repair.

The Clerk has sent a copy of the contractor`s proposal to NPTCBC today and the Council agreed that if the Lighting & Electrical Manager, NPTCBC agreed to the proposal for repair that the cost could be split as above providing the Clerk contacts the contractor to see if there is any room for negotiation in the price of repair.

t) Agenda item 8b – Renewal of the Service Level Agreement for the School Crossing Officer – The Clerk reported that the agreement was due for renewal on 1st April 2017. The cost of retaining the School Crossing Officer, which is paid by the Glynneath Town Council, for the period 1/1/2016 to 31/12/2016 was 8,482.29 (eight thousand, four hundred & eighty two pounds 29 pence).

This item was taken into consideration in the budget discussions for the setting of the 2017-2018 Precept. The Council agreed to the continuation of the agreement, thus retaining the services of the School Crossing Officer in Glynneath, for a further twelve months.

9) REPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES (OTHER REPORTS):

Several Councillors reported that they had seen a leaflet from the Abertawe Bro Morgannwg University Health Board regarding “Easing the Pressure on our Hospitals- Proposed Changes to Urgent Care at Singleton & Neath Port Talbot Hospitals” – The document reads as follows:

“Clinicians & Managers at both Singleton & Neath Port Talbot Hospitals have now come up with ideas to streamline and improve urgent care services. This will also help with demands on Morriston & Princess of Wales Accident and Emergency Departments by providing clear options for patients whose care is urgent but not an emergency. Here`s an outline of the ideas so far for improvement being discussed for each of the hospitals:

SINGLETON HOSPITAL – This hospital currently has FOUR different systems in place for urgent, unscheduled care patients. These have evolved over time, often as a result of successful pilot schemes.

The idea is to merge the four systems into a singe service with a larger team of different clinicians working from one urgent Care Centre in Singleton Hospital, which will be open for longer, be able to cope with more patients and will have more staff in place when the demand is at its highest.

Merging these services would not mean any staff losses or loss of resources. In fact, these will be enhanced with two new additional advanced nurse practitioners being appointed to boost the new centre`s team.

The proposal is for this new integrated urgent care centre at this hospital to be open from 8am until 8pm Monday to Friday as well as 8am until 1pm on weekends & bank holidays. The Health Board believes it can staff this service consistently at levels which will meet patient demand and reduce waiting times for treatment. It will also mean that the unplanned availability of services will stop.

The extra opening hours and additional staff, working as a single integrated team, would mean urgent cases being assessed and treated more quickly. Not only do we believe this would reduce waiting times for patients, but would relieve the pressure on the Emergency Department at Morriston Hospital, reducing waits there too. These changes would also free up the SAU staff to focus on the acutely unwell patients who need admission to hospital 24/7.

Walk-in patients could access the same services now available at Singleton`s current MIU (Minor Injury Unit); but there would be a change in access times. It will remain in place 8am until 8pm Monday to Friday but would close at 1pm instead of 8pm on weekends. This is because the GP out-of-hours doctors would then be concentrating on supporting the fast track assessment of urgent patients at weekends rather than treating minor injuries.

The MIU at Singleton currently sees about 12-15 patients on a Saturday or Sunday afternoon, which include a mix of people with minor injuries, eye problems and some who could see their GP instead. In future, these people would be directed to the MIU at Neath Port Talbot Hospital, which has more facilities. This already increasingly happens by default now, when GP out-of-hours doctors are unavailable at Singleton, but this is on an unplanned basis so patients only find out when they attend if this is the case.

The CHOOSE WELL campaign and the new 111 service will help to ensure that patients are able to make more informed choices about where to go to receive the most appropriate service to meet their needs.

Other changes would include:
As well as two additional advanced nurse practitioners, the new urgent care centre would have a dedicate consultant;
At present, patients accessing the four services go to a different reception desk. In the new centre, they would be just one, along with a triage area;
No-one is currently on reception after 8pm. The new centre`s reception desk would be manned until midnight, seven days a week.

These ideas for Singleton Hospital`s urgent unscheduled care service are also in-line with the ARCH (A regional collaboration for Health) programme`s longer term plans for Singleton Hospital. Singleton is earmarked to become a centre of excellence for ambulatory care. (Ambulatory care is where through medical advances, technology and new models of care, patients can receive treatment but avoid the need for hospital admission).

NEATH PORT TALBOT HOSPITAL

Senior clinical staff and the management team at NPT Hospital believe we need to make some changes to the Minor Injury Unit (MIU) services for people needing unplanned urgent care so that patients get the treatment they need in a more timely way and having a better experience.

The ideas for improving the MIU in this hospital focus on changing the opening hours to make sure we have most available at peak times so that we can see patients quicker. Like the changes proposed for Singleton urgent care services, there would be no cuts in staff numbers or resources and there are plans to train more specialist MUI staff.

Adding an additional Emergency Nurse Practitioner to the MIU service between 11am & 7pm has already been trialled. When this has been in place the majority of patients were seen discharged within one hour of attending the MIU, with more than 95% of patients being seen and discharged within 2 hours.

Therefore, it is proposed that we increase staffing within the MIU to better match patient demand by opening the MIU daily between 7.30am & midnight, with the last patient registration at 11pm, 7 days a week. Staff who currently work overnight will be redeployed to support staffing in the day. It is proposed that we will trail this change for a 6-month period and carefully evaluate the impact of this change. We will work with the Community Health Council to ensure that there is a formal evaluation of the service during this period. A decision about the longer term operating hours of this service will be based on the outcome of the evaluation.

It is expected that redeployed staff at bust times will mean the majority of patients will be treated and discharged in under an hour and 95% within two hours.

If patients require urgent care after 11pm and before 7.30am (on average three people) they will be able to attend the Accident & Emergency Department in Morriston Hospital or at the Princess of Wales Hospital or they can also call the new 111 service for medical assistance. We do not anticipate that this will significantly impact on the other hospitals as the number of patients attending are so small. In fact, the quicker service provided by the MIU during the day is expected to help to pressure off the emergency departments overall as more patients realise they can be treated more quickly for urgent but not emergency conditions.

The GP out-of-hours service which runs out of NPT Hospital will be unaffected by the changes proposed in this document. Nor will the changes affect any other services at the hospital.

The Health Board are holding “drop-in” sessions in Swansea on the 20th January, 23rd January & 2nd February 2017 with a public meeting in Sketty Hall on 15th February 2017 & in Neath Port Talbot on 16th January, 18th January & 31st January 2017 with a public meeting in the Aberavon Beach Hotel on 7th February 2017 and would invite everyone to come along”

The Council make the point that this leaflet was NOT AVAILABLE IN THE GLYNNEATH AREA UNTIL 10th FEBRUARY 2017 so it would have been impossible to attend the “drop-in sessions” and/or the public meeting and whilst the principle of the proposed changes are sound is there any guarantee that the existing services will not be withdrawn until the new changes are piloted and in place. The Council asked the Clerk to write to ABMUHB with their concerns.

b) The Clerk reported that he had been contacted by Tenovus Cancer Care who wished to hold a “drop-in session” for the public to outline their new project in Glynneath at the Bethania Community Centre on 8th March 2017 between the hours of 2pm & 7pm.

This was agreed by full Council.

10) PLANNING APPLICATIONS:
11/1/2017 – Ref: P2016/0974 – Applicant – The Cuddy Group, c/o, Andrew Bates of Geraint John Planning, 33, Cathedral Road, Cardiff CF11 9HB – Variation on Conditions 11 (Ghost Island Right Hand Turn Lane Scheme), 17 (Programme of Works for Access Road) & 27 (Cessation of Tipping Operations) of Planning Permission P2010/0562, granted on 1/7/2010 for residential development on the site off Heol Y Glyn, Glynneath, Neath;
11/1/2017 – Ref: P2016/1102 – Applicant – Celtic Energy Ltd, 9 Beddau Way, Castle Business Park, Caerphilly CF83 2AX – Discharge of Condition 12 of Planning Permission P2013/0720, granted on 17/3/2014 for a revised scheme for the restoration of the Selar Surface Mine Site, near Glynneath & Rhigos, Aberdare following the cessation of coaling operations;
18/1/2017 – Ref: P2016/0912 – Applicant – Mr Gary Jones on behalf of the Welsh Government, Llys Y Ddraig, Penllergaer, Swansea SA4 9NX – Amendment to drainage layout on land at Western End of the Glynneath Business Park, Glynneath Road (B4242);
25/1/2017 – Ref: P2016/0799 & P2016/0809 – Mr Roy Cooper, 28 Empire Avenue, Cwmgwrach, Neath SA11 5ST – Additional Method Statement & supporting documentation for the conversion of Bethany English Presbyterian Church, Bethania Street, Glynneath from a church to a dwelling;
13/2/2017 – Ref: P2017/0087 – Applicants – Mr Peter Davies & Miss Samantha Foley, 41, Park Avenue, Glynneath, Neath SA11 5DR – First floor rear extension at 41, Park Avenue, Glynneath, Neath SA11 5DR.

11) WRITTEN CORRESPONDENCE:
16/1/2017 from Tenovus Cancer Care – Request to 2017-2018 Mayor to “adopt” them as the Mayor`s Charity;
18/1/2017 from the High Sheriff of West Glamorgan – Poster stating that nominations are open for the 2017 High Sheriff`s Award Scheme. For full details please visit www.highsheriffwestglam.org.uk or telephone Sian Morris on 01639889161;
18/1/2017 from the Welsh Assembly Government – Notice that the Welsh Government are looking for new members of the Snowdonia & Pembrokeshire Coast National Park Authorities;
18/1/2017 from the Equality, Local Government & Communities Committee, National Assembly for Wales – Notice that the details of the consultation on the Trade Union (Wales) Bill can be found & evidence submitted at SeneddCommunities@assembly.wales;
19/1/2017 from The Vale of Neath Practice Patients Participation Group – Minutes of their meeting held on 16th January 2017;
23/1/2017 from the Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 27th January 2017 & minutes of their meeting of 25th November 2016;
23/1/2017 from One Voice Wales – Notice that the NPTCBC`s consultation on the Neath Port Talbot Active Travel Integrated Network Map can be found at www.npt.gov.uk/default.aspx?page=13525;
23/1/2017 from One Voice Wales – Notice that the NPTCBC`s consultation on the Rights of Way Improvement Plan can be found @ www.npt.gov.uk/countrysideaccess;
24/1/2017 from the Glynneath & District Horticultural Society – Letter of thanks for Section 137 Grant made on 10th January 2017;
31/1/2017 from NPTCBC, Democratic Services Department – Agenda for the County/Town & Community Councils Liaison meeting of 6th February 2017 & minutes of the meeting of 31st October 2016;
31/1/2017 from One Voice Wales – Copy of a press release from the Auditor General;
3/2/2017 from the Electoral & Democratic Services Manager, NPTCBC – Basic timetable of administrative events for the Local Elections due to take place on Thursday 4th May 2017;
6/2/2017 from Safer Neath Port Talbot – Safe & Sound Winter Newsletter;
10/2/2017 from Mrs Ruth Davies – Request for an explanation of why Councillors are attending a training course “Understanding the Law” & who is paying for the course (see below);
10/2/2017 from Mrs Linda Sedgmore – Request for an explanation of why the Christmas Lights on the lamppost outside Llys Yr Ysgol were only lit for four days between 28/11/2016 & 3/1/2017 and why Centre Great (lighting company) removed these lights two days before the other Christmas Lights in Glynneath (see below);
10/1/2017 from the Welsh Assembly Government – Notice that the Royal Commission on the Ancient & Historical Monuments of Wales are looking to appoint three commissioners (based in Aberystwyth);
13/2/2017 from NPTCBC, Transport Department – Notice of amendments to Local Bus Services in Neath Port Talbot (THERE IS NO CHANGE TO ANY OF THE SERVICES IN GLYNNEATH OR PONTNEATHVAUGHAN).

Also received on 6TH February 2017 was a SECTION 137 request for a donation from the Teenage Cancer Trust.

The letters received on the 10th February 2017 from Mrs Davies & Mrs Sedgmore were discuss briefly. The answer to their enquiries will be answered in writing by the Clerk. However, the attending of Training Courses by Councillors is part of the Wales Training Strategy 2015-2019 being driven by the Welsh Assembly Government to continue to give Councillors throughout Wales the best possible chance to make informed decisions for the benefit of their whole community. The training courses are run by One Voice Wales who have designed, with input from the Welsh Assembly Government, 21 (twenty-one) courses on various topics from “Chairing Meetings” to “Understanding the Law”. Each Council in Wales is expected to “factor” into their Annual Budget some value for Councillor/Clerk training courses.

As to the Christmas Lights from the lamppost by Llys Yr Ysgol, it was reported to the contractors in early December but by the time the part was received in late December there were no qualified staff to fit the required part to fix the light due to the Christmas Holidays (Centre Great were closed from 5pm on 16th December 2016 until 9am on Tuesday 3rd January 2017). The company did attend on the 3rd January 2017 to fix the problem and started taking down the lights as the “festive season” had passed. NOTE; THE COST OF THE CHRISTYMAS LIGHTS FOR 2016 WAS 3,221.99 (THREE THOUSAND, TWO HUNDRED & TWENTY-ONE POUNDS 99 PENCE).

12) REPORTS FROM THE EMETETY COMMITTEE:
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly and will next meet on 14th March 2017.

18) REPORTS FROM TOWN COUNCILLORS:
a) Councillor Marion Morgan reported that she has been approached by the Glynneath Creative Writing Group to ask if they could meet informally in the public part of the Bethania Community Centre once a month. These meetings would be between the hours of 9am to 2pm (Centre opening hours). The Council welcomed the use of the Community Centre and it was stated that any group could utilise the public space at the Centre for “informal meetings” providing thay did not mind the public being present whilst they held their meetings.

b) Councillor Marion Morgan reported that the Old Age Hall in Pentre Street had closed. COUNCILLOR CHRIS WILLIAMS DECLARED AN INTEREST AS A VOLUNTEER WITH NPT ALZHEIMER SOCIETY WHO USED TO MEET IN THE HALL AND HE LEFT THE MEETING. She asked if the Council would like to meet with the Old Age Association, who are believed to be the owners of the hall, with a view to seeing if it can be reopened for Community use. This was agreed by full Council who asked the Clerk to contact the Old Age Association to arrange a suitable meeting. COUNCILLOR CHRIS WILLIAMS RE-JOINED THE MEETING.

c) Several Councillors reported that they had been approached by many residents living in the Addoldy Road/Maes Y Pergwm area about the parking, especially on weekends, in Addoldy Road as on several occasions it has been impossible for motorist turning out of Maes Y Pergwm into Addoldy Road to see if the road is clear. It was noted that on several occasions cars are parked on the yellow lines in Addoldy Road but when these incidents were reported to the police, people were told that “Yellow Line Parking” is a decriminalised offence so the police cannot issue tickets for the offence. The Council requested that the County Councillors contact the NPTCBC Parking Officers to come and look at the situation. (The Parking Officers CAN issue tickets for “Yellow Line Parking”).

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath, Neath SA11 5DA at 7pm on the 14th March 2017. The agenda for the meeting will be posted on the notice boards outside the Town Hall & Bethania Community Centre and on this webpage by 5pm on Tuesday 7th March 2017.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF GTHE TOWN COUNCIL STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED A SPECIFIC TOPIC, IN WRITTING TO THE CLERK (THE CLERK WILL SEEK THE AGREEMENT OF THE COUNCIL CHAIR/MAYOR). (NOTE; ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

Draft minutes of the monthly meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 10th January 2017

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Philippa Richards;
Councillor Marion Morgan;
Councillor Eddie Jones;
Councillor Bob Stevens.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 8.10pm); Gerry Reynolds (joined the meeting 7.50pm & left the meeting @ 7.55pm).

ABSENT/APOLOGIES:
Councillor Dr. Del Morgan (on holidays);
Councillor Chris Williams (family commitments);
Councillor Helen Williams (family commitments);
The Deputy Mayor, Councillor Chris Pavett (work commitments);
Councillor Janice Jenkins (work commitments);
Councillor Clive Harris (work commitments);
Councillor Vicky Sleep (no apologies received).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
The Deputy Mayor, Councillor Chris Pavett, Councillor Janice Jenkins & Councillor Clive Harris had sent their apologies due to work commitments, Councillors Chris Williams & Helen Williams had sent their apologies due to family commitments, Councillor Dr. Del Morgan had sent his apologies due to holidays but no apologies had been received from Councillor Vicky Sleep.

4) DECLARATIONS OF INTEREST:
Councillors Eddie jones & Carolyn Edwards declared their interests as County Councillors of Neath Port Talbot County Borough Council.

5) REPORT ON CRIME/POLICING:
The reported crime figure for Glynneath for November 2016 was 12, broken down as follows:
Anti-Social Behaviour – 4,
Criminal Damage & Arson – 1,
Other Theft – 1;
Public Disorder – 2;
Violent & Sexual Offences – 4.

NOTE: The next PACT meeting is at 6.30pm on Wednesday 25th January 2017 at St. Mary`s, Cwmgwrach.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 13th DECEMBER 2016:
There were no amendments to the minutes of the meeting of 13th December 2016.

7) CONFIRMATION THAT THE MINUTES OF THE MEETING OF 13th DECEMBER 2016 WERE A TRUE RECORD OF THAT MEETING:
The Council resolved to approve the minutes of the meeting of the 13th December 2016 as a true record.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 13th DECEMBER 2016 & AGENDA ITEMS:

a) Minute 8a – 13/12/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench to be placed in the Dynamic Park – There has been no permission received from the Neath Port Talbot County Borough Council for the permanent erection of the bench (the Town Council lease the land from the County Council & require permission to make a cement plinth for the bench as a condition of the lease). Councillors Eddie Jones & Carolyn Edwards, as County Councillors, will contact the Estate Manager, Property & Regeneration at NPTCBC within the next seven days to “chase up” the outstanding permission.

b) Minute 8b – 13/12/2016 – The Vale of Neath Health Centre – A copy of a letter, dated 19th December 2016, from Vaughan Gethin A.M. to Bethan Jenkins A.M. relating to the Health Centre was read out to the Council as follows:

“Thank you for your letter of the 24th November 2016 on behalf of your constituents about the progress of the development of the Vale of Neath Primary Care Centre in Aberpergwm.

I can confirm that the Vale of Neath Primary Care Centre remains a priority for Abertawe Bro Morgannwg University Health Board. I understand that the scheme has been delayed due to unforeseen circumstances linked to the site, which are in the process of being resolved.

The Welsh Government has agreed the property sale agreements as the owner of the site of the development scheme. The payment to Dwr Cymru (Welsh Water) to divert the water pipe has also been agreed. However, until the Health Board and its developer confirm they have all their approval and legal arrangements in place, officials in the Welsh Government are unable to complete the land sale transaction.

As part of the legal process, it has now been determined that the Health Board wish to take the head lease of the facility to ensure GP sustainability in the area. My officials in the Capital, Estates & Facilities team have only recently been informed of this development and no formal request has been received seeking consent to acquire a lease. This process requires the consent of the Welsh Ministers and will be determined once an appropriate application has been submitted.

It is unfortunate that at this late stage in the process the head lease requirement has come to light. However, if there are succession problems in the GP practice in the future it could help to ensure the continued provision of general medical services at the Primary Care Centre. I have no problem with the Health Board`s stance. I therefore await details so that I can consider the application accordingly.

The current programme estimates that construction will take around 12 months with a view to the facility due to open in early 2018.”

c) Minute 8c – 13/12/2016 – ONGOING PROJECTS – Upgrade of the Memorial at the Welfare Park – There is no update available at this meeting.

d) Minute 8d – 13/12/2016 – The Council providing a skip, once a month, to replace skip withdrawn by Keep Wales Tidy – There was no update at this meeting.

e) Minute 8e – 13/12/2016 – The Future of Trem y Glyn Residential Care Home – There was no update available.

The Action Group will meet in the first quarter of 2017. The date, time & venue set will be published on both the Council`s Facebook & Web pages.

ANYONE WISHING TO PARTICIPATE IN THE ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR DR. DEL MORGAN ON 01639722300 OR COUNCILLOR TONY PRITCHARD ON 01639720263.

f) Minute 8f – 13/12/2016 – Youth Participation in Town/Community Councils – There was no update available.

g) Minute 8g – 13/12/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway and Signage” Projects – The next update on this item will be available after the Regeneration Group meeting which will take place in March 2017.

h) Minute 8i – 13/12/2016 – New Bus Shelter in Glynneath West Ward – There was no update available.

i) Minute 8j – 13/12/2016 – Litter/Rubbish in Glynneath – Several incidents, throughout the Town, have been reported to the County Councillors since the last meeting. Councillor Eddie Jones met with the Head of Waste Management last week and was assured there is a “clean up” team monitoring the problem and if needs be clearing up after the collections. However, this does not seem to be happening. Councillor Jones will meet with the Head of Waste Management again before the next meeting.

j) Minute 8k – 13/12/2016 – Back Up Fire Engines for Incidents in Glynneath – The Council will ask for up to date figures in March to be discussed in the April 2017 meeting.

k) Minute 8l – 13/12/2016 – Picnic Table in the Welfare Park – The Clerk will contact Streetmaster (South Wales) Ltd, Ystradgynlais to order one steel unit to seat 6 people & with wheel chair access to be delivered & fitted by the end of March 2017.

l) Minute 8m – 13/12/2016 – Dog Mess in the Children`s Play Area at the Welfare Park – There have been no further complaints received in the last four months. The Council will continue to monitor the situation over the next two months.

m) Minute 8n – 13/12/2016 – Under 15 Tennis Coaching & Junior Tournaments at the Welfare Park – There was no update available.

n) Minute 8s – 13/12/2016 – Trees Overgrowing the Lane at the Bottom of Robert Street – Councillor Bob Stevens reported that the Gwalia Housing Maintenance Manager had still not contacted him. He will “chase” again.

o) Minute 8u – 13/12/2016 – Drop Kerbs – Councillor Tony Pritchard reported that he & Councillor Dr. Del Morgan had met with the NPTCBC Engineers & it been agreed that extra drop kerbs would be added to the “map£ drawn up by the County in readiness for the work to be carried out as soon as possible.

Both Councillor Carolyn Edwards & Eddie Jones voiced their disappointment that they were not informed of the date & time of the meeting attended by Councillors Pritchard & Morgan and will ask for a copy of the “map” to see if there are any more drop kerbs needed within their wards.

p) Minute 8v – 13/12/2016 – The Sub-Way near the Lamb & Flag Inn – Councillor Carolyn Edwards reported that the drains had been replaced but that they were constantly being blocked by leaves which are not being cleared away from the area. She will contact NPTCBC to request that regular visits are made by their team to keep the drains clear & thus preventing flooding in the subway.

Councillor Eddie Jones reported that new lighting in the subway has been promised by the County Council but they had not given a firm date for the work to start.

q) Minute 11 – 13/12/2016 – Councillors attending the Understanding the Law training course on 7th February 2017 – Councillors Tony Pritchard, Janet Gregory & Carolyn Edwards confirmed that they are available to attend the course. The Council had agreed in December that the fee for the course could be paid. The Clerk will book the course for the above Councillors by the end of this week.

r) Agenda item 8a – Section 137 Requests – There had been seven requests received between 1st July 2016 & 31st December 2016 as follows:

a) Action for Children – Requesting for funding for their work in Neath Port Talbot;
b) Bethel Baptist Chapel Ladies Guild – Request for donation towards future events;
c) CISS (Cancer Information & Support Services) – Request for donation;
d) Glynneath & District Gardening Club – Request for donation towards future events;
e) Llangollen International Music Eisteddfod – Request for donation towards the running of the 2017 International Eisteddfod;
f) MacMillan Cancer Support – Request for donation towards their work in the UK;
g) Marie Curie Nurses – Request for donation for Neath Port Talbot area nurses.

As Section 137 states that any support given must be specifically for the benefit of people within the wards of the Town, no award can be made to a, c, e, f & g above, although the Council acknowledge the great work carried out by CISS, MacMillan (support is regularly given to the local branch) & Marie Curie Nurses.

It was proposed that a Section 137 Grant of one hundred & fifty pounds be made to the Bethel Baptist Chapel Ladies Guild and Glynneath & District Gardening Club. This was seconded and a vote was taken which was in favour of the proposal. The Clerk will arrange for the grants to be paid to the successful applicants within the next few weeks.

9) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES:
There were no reports of this type made to this meeting.

10) PLANNING APPLICATIONS:

COUNCILLORS EDDIE JONES & CAROLYN EDWARDS DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND LEFT THE MEETING.

15/12/2016 – Ref: P2016/1010 – Applicant: Mrs Sian Morgan of 10, Riverside Gardens, Glynneath, Neath SA11 5LA – Two storey side & rear extension and ground floor extension at 10, Riverside Gardens, Glynneath;
15/12/2016 – Ref: P2016/1031 – Applicant: Mr Terry Williams of 2a, Waun Gron, Glynneath, Neath SA11 5AS – Replacement roof with a one metre increase in height with rear facing dormer windows & front facing roof lights at 5, Waun Gron, Glynneath, SA11 5AS;
6/1/2017 – Ref: P2014/0083 – Applicant: The Cuddy Group – Renewal of Outline Planning Permission for proposed residential development of fifty dwellings, with access to be determined, at Land on Chain Road, Glynneath;
6/1/2017 – Ref: P2016/1104 – Applicant: Mr Simon Evans for the Walters Group, The Granary, Bassaleg, Newport NP10 8AT – Details to be agreed in association with Condition 6 (Badger Gate) of Planning Permission P2014/0762, granted 28/5/2015, in respect of Solar Farm at land to the East of the Maesgwyn Wind Farm, Glynneath, Neath.

COUNCILLORS CAROLYN EDWARDS & EDDIE JONES REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE:
16/12/2016 from the Welsh Assembly Government – Notice that the maximum expenditure for Section 137 payments in 2017-2018 will be seven pounds 57 pence per elector;
19/12/2016 from The Welsh Assembly Government – Poster for Local Government Elections 4th May 2017 – ARE YOU INTERESTED IN BECOMING A TOWN OR COMMUNITY COUNCILLOR? For full details please contact The Electoral Commission for regulations & procedures guidance via their website www.electoralcommission.org.uk;
19/12/2016 from The Equality & Human Rights Commission – “COULD YOU BE A HUMAN RIGHTS COMMISSION WALES COMMITTEE MEMBER?”. If interested, please visit https://www.equalityhumanrights.com/en/careers/wales-committee-members;
20/12/2016 from One Voice Wales – Notice that the Independent Remuneration Panel for Wales are holding “round table discussion” events between the 19th January & 15th February 2017 on the Framework for Remuneration for Town & Community Councillors;
20/1/2016 from the NPTCBC Rural Development Team – Invitation to Councillors to a “Creating Opportunities within Our Rural Wards” event at the Gwyn Hall, Neath – 2pm on Tuesday, 14th February 2017;
20/12/2016 from the Welsh Assembly Government – Notice of a consultation on Proposals to Ban the Use of Plastic Microbeads in Cosmetic & personal Care Products. For full details please visit: www.wales.gov.uk;
21/12/2016 from the Welsh Assembly Government – Notice that the Welsh Assembly wish to appoint a Chair & 11 Members to the Meat Promotion Wales Board. Anyone wishing to apply should contact Gareth Wilson on 03000253366, email gareth.wilson@wales.gsi.gov.uk;
22/12/2016 from Rhys George, Electoral & Democratic Services Manager, NPTCBC – Notice that the NPTCBC`s publication of the Returning Officer`s Guidance for Potential Candidates in the 2017 Local Elections will be available in mid-January 2017;
22/12/2016 from Rhys George, Electoral & Democratic Services Manager, NPTCBC – Notice that the Boundary Commission for Wales Electoral Review 2017-2021 for the County Borough of Neath Port Talbot will commence in July 2018 and conclude in March 2020;
3/1/2017 from The Pageant Master, Battle`s Over – “A Nation`s Tribute – 11th November 2018”. The lighting of beacons to commemorate 100 years since the end of World War 1;
9/1/2017 from NPTCBC Democratic Services Department – Agenda for the County/Town & Community Council Liaison Seminar on the 30th January 2017;
10/1/2017 from One Voice Wales – List of Training Courses available for Councillors & Clerks;
10/1/2017 from Vale of Neath Medical Practice – Minutes of the meeting held on 18th July 2016 & notice that the next meeting will take place on 16th January 2017.

NOTE: There were no Section 137 requests received between the December 2016 & January 2017 meeting.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMIITTEE:
This Committee has not met since the last full Council meeting. However, a discussion took place in the “Closed Session” of the meeting of the meeting of 13th December 2016 as follows:

It is noted that there is only one organisation, namely, the Glynneath Tennis Club, who has an active hire agreement that is being complied with in respect of use of the tennis courts during the winter months.

It is noted that, having heard from the Council`s Insurance Company, and from other interested parties, many members have growing concerns in relation to health & safety aspects in particular in relation to unscheduled usage of the tennis courts during the winter months.

In view of the above, the following motion was made:

That as there is only one hire agreement operating properly at this time in respect of the tennis courts during the winter months, being that with the official tennis club of Glynneath (The Glynneath Tennis Club);
That the general take up of tennis during the winter, in terms of numbers of individuals taking part, is very low;
That the increasing concerns of members in respect of health & safety issues relating to unscheduled use of the tennis courts during the winter;
That the disproportionate time and effort expended recently dealing with difficult issues relating to the tennis courts: &
That more than six months have elapsed since the Council resolved to pilot the current winter opening times for the tennis courts;
The above should be reviewed.

The motion was seconded & discussed.

The Council therefore resolves:

That it should consider a different approach to the winter opening of the tennis courts;
That the closure of the tennis courts during the winter months could provide a more cost-effective situation for the Council generally; &
That the Council should close the tennis courts forthwith until the end of March 2017, other than for the one formal hire agreement that is still operational.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary and will, usually deliver any reports in “Closed Session”.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting. A request was made by Councillor Carolyn Edwards for this Committee to meet before the next full Council meeting. She wil, email her availability & proposed agenda items to the Clerk who will liaise with the other members of this Committee as to their availability to set a suitable date for meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly and will next meet on Tuesday 14th March 2017.

18) REPORTS FROM TOWN COUNCILLORS:
There were no further reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place on Tuesday 14th February 2017 – 7pm at the Bethania Community Centre, Glynneath. There were no agenda items proposed at this time.

The agenda for the meeting of the 14th February 2017 will be posted on this website & in the Council Notice Boards outside the Community Centre & Town Hall by 5pm on Tuesday 7th February 2017.

The meeting closed at 8.45pm.

Draft minutes of the monthly meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 13th December 2016

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett (joined the meeting 8.40pm); Councillor Eddie Jones; Councillor Dr. Del Morgan; Councillor Carolyn Edwards; Councillor Philippa Richards; Councillor Janet Gregory; Councillor Clive Harris; Councillor Bob Stevens (left the meeting 8.15pm)

COUNCIL STAFF PRESENT
Clive Baker, Clerk to the Council

MEMBERS OF THE PUBLIC PRESENT
Gerry Reynolds (left the meeting @ 8.00pm)

ABSENT/APOLOGIES
Councillor Janice Jenkins (work commitments);
Councillor Helen Williams (family commitments);
Councillor Chris Williams (illness);
Councillor Marion Morgan (on charity visit to Romania);
Councillor Vicky Sleep (no apologies received)

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s Announcements.

3) APOLOGIES FOR ABSENCE:
Councillor Marion Morgan had given her apologies at the last meeting as she is delivering donated Christmas presents to a Romanian Orphanage; Councillor Janice Jenkins had sent her apologies due top work commitments; Councillor Helen Williams had sent her apologies due to family commitments; Councillor Chris Williams had sent his apologies due to illness but no apologies had been received from Councillor Vicky Sleep.

4) DECLARATIONS OF INTEREST:
The following interests were declared: Councillors Eddie Jones & Carolyn Edwards as County Councillors of Neath Port Talbot County Council & Councillor Dr. Del Morgan as both a County Councillor of Neath Port Talbot County Council & as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The reported crime figure for Glynneath for the month of October 2016 was 18, broken down as follows:
Anti-Social Behaviour – 2;
Criminal Damage & Arson – 4;
Public Disorder – 3;
Vehicle Crime – 1;
Violent & Sexual Offences – 8.

NOTE: THE NEXT PACT MEETING IS AT 6.30pm ON WEDNESDAY 25th JANUARY 2017 AT ST. MARY`S, CWMGWRACH.

The PACT meeting which took place on the 16th November 2016 agreed on the following priorities: Anti-Social Behaviour in the Glynneath West & Glynneath West Central Wards; Parking on Addoldy Road, Glynneath & parking on High Street and Park Avenue, Glynneath.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 8th NOVEMBER 2016:
There were no amendments to the minutes of the meeting of the 8th November 2016.

7) CONFIRMATION OF THE MINUTES OF THE MEETING OF 8th NOVEMBER 2016 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the meeting of the 8th November 2016 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 8th NOVEMBER 2016 & AGENDA ITEMS:

a) Minute 8a – 8/11/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench placed in the Dynamic Park – The Clerk read out a letter received from John Newman. NPTCBC Legal Services Department, dated 23rd November 2016 relating to permission to make the bench a permanent erection at the Dynamic Park:

“Thank you for your letter of the 17th November 2016 and contents of which is duly noted.

I confirm that I have referred your correspondence to my colleague, David Phillips, the Council`s Estates & Valuation Manager, Property & Regeneration, with a request that he write to you direct with his requirements for giving this Council`s consent to the erection of the proposed memorial bench.

In conclusion, on a personal level, having been closely involved with Joan in the successful completion of the Lease of the Land at the Dynamic Park, I consider your Council`s gesture to be a particularly apposite one.”

No contact has been received from Mr Phillips to date.

Councillors Dr. Del Morgan & Eddie Jones asked for a copy of the above letter as they will contact David Phillips on behalf of the Council to try to “speed up” the process as it was hoped that the bench would be “cemented in” by Christmas 2016.

If agreement is received within the next seven days, Councillor bob Stevens will contact the contractor to fit the bench but will first arrange for the bench to be re-varnished. (The Clerk is on holidays from 16th December 2016 until the 3rd January 2017).

b) Minute 8b – 8/11/2016 – The Vale of Neath Health Centre – It was reported that Vaughan Gethin A.M., Cabinet Secretary for health, Well-Being & Sport at the Welsh assembly Government has now “signed off” everything he can in relation to the proposed Health Centre.

The next stage is for Ken Skates, A.M. Cabinet Secretary for the Economy & Infrastructure at the Welsh Assembly Government to instruct Welsh Water to carry out the required work on the pipeline. Confirmation has been received from Jeremey Miles A.M. , Dr Dai Lloyd A.M. & Bethan Jenkins A.M. that they have met with Ken Skates to ensure that he issues the required instruction for work to Welsh Water as soon as possible.

See minute 10 below for the Planning Application from the Welsh Assembly Government in relation to the access road to the pumping station on the proposed site.

c) Minute 8c – 8/11/2016 – Ongoing Projects, Upgrade of the War Memorial – There was no update on this item.

d) Minute 8d – 8/11/2016 – The Skip to Replace the Skip Withdrawn by Keep Wales Tidy – There was no update available on this item.

e) Minute 8e – 8/11/2016 – The Future of the Trem Y Glynn Residential Care Home – There was no update available at this meeting.

The Action Group will convene for its first meeting in early 2017.

NOTE: ANYONE WISHING TO PARTICIPATE IN THE ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR. DEL MORGAN ON 01639722300.

f) Minute 8f – 8/11/2016 – Youth Participation in Town/Community Councils – There was no update available at this meeting.

g) Minute 8g – 8/11/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway & Signage” Projects – There was no update available at this meeting.

h) Minute 8h – 8/11/2016 – Christmas 2016 (issue of tokens to children under 11 for gift at Santa`s Grotto) – It was reported that the “try-out” of the issue of tokens had not worked as many of the children had “lost” them by the time they had arrived home from school. NOTE: NO CHILD WAS TURNED AWAY FROM SANTA`S GROTTO. It was decided that for 2017, no tokens will be issued and the Council will revert to how the event has been organised in past years.

Councillor Tony Pritchard thanked the Councillors, Councillor`s family members & Staff who helped to make the evening a resounding success. He also thanked the Glynneath Training Centre for decorating the Town Hall.

THIS ITEM IS NOW CLOSED.

i) Minute 8i – 8/11/2016 – New Bus Shelter in Glynneath West Ward – There was no update available at this meeting.

j) Minute 8j – 8/11/2016 – Litter/Rubbish in Glynneath – It seems as soon as there are improvements in some areas of the Town, other areas suffer. The County Councillors are keeping the Head of Waste Management at NPTCBC updated each month.

k) Minute 8k – 8/11/2016 – Back Up Fire Engines for Incidents in Glynneath – The next “monitor” will take place in April 2017.

l) Minute 8l – 8/11/2016 – Flowers Beds & Picnic Tables at the Welfare Park – The Council will order a steel picnic table with disabled access to be delivered & fitted by the end of March 2017.

m) Minute 8m – 8/11/2016 – Dog Mess in the Children`s Area at the Welfare Park – There have been no further complaints received in the last three months. The Council will continue to monitor the situation over the next three months.

n) Minute 8n – 8/11/2016 – Under 15 Tennis Coaching & Junior Tournaments at the Welfare Park – There was no update available at this meeting.

o) Minute 8p – 8/11/2016 – The Marking of the Retirement of the Long-Serving Postmaster & Postmistress in Glynneath – Keith & Linda attended the Town`s Christmas Celebration evening on 28th November 2016 and were presented with a framed plaque thanking them for their service to the Town & a crystal vase as a thank you gesture.

The Mayor thanked Councillor Dr. Del Morgan & his wife, Ann, for arranging the above.

THIS ITEM IS NOW CLOSED.

p) Minute 8s – 8/11/2016 – Trees Overgrowing the Lane at the Bottom of Robert Street – Councillor Bob Stevens reported that the Gwalia Housing Maintenance Manager had not been back in touch. He will chase again.

q) Minute 8u – 8/11/2016 – Drop Kerbs – It was confirmed that the requirements for extra “drop kerbs” throughout the Town had been “mapped out” by the Borough Engineers. It has been arranged to meet with on of the Borough Engineers in January 2017. When a firm date has been received, the County Councillors will let Councillor Tony Pritchard know so that he can attend the meeting.

r) Minute 8v – 8/11/2016 – The Sub-Way near the Lamb & Flag Inn – It was reported that the NPTCBC Team had attended to “jet wash” the sub-way to clean the debris away from the area. The Ward Councillors were unsure if the Drainage engineers had replaced the broken drain & Councillor Carolyn Edwards will visit the sub-way to see if the work has been carried out. If it hasn`t she will “chase” the relevant team at NPTCBC.

s) Agenda 8a – The Setting of the 2017-2018 Precept (Local Rates) – Following a written request from NPTCBC, Principal Council Tax Officer for details of the Precept required by the Town for the period 1/4/2017 to 31/3/2018, the Clerk had prepared figures on increases of between 0% & 10% on the Local Rate on the 2016-2017 figure. the figures included details of the Council`s Income & Expenditure from 1st December 2015 to 30th November 2016 which included by-election costs of 7,305.34 (seven thousand, three hundred & five pounds 34 pence) and payments made in lieu of the School Crossing Officer totalling 5,074.92 (five thousand & seventy four pounds 92 pence).

After a lengthy discussion, it was proposed to raise the Precept by 2% from the 2016-2017 figure of 132,203.66 (one hundred & thirty-two thousand, two hundred & three pounds 66 pence) per year to 134,649.37 (one hundred & thirty-four thousand, six hundred & forty-nine pounds 37 pence) for 2017-2018.

This means an increase of 1.95 (one pound 95 pence) per year, on the local rates, to Band D Council Tax Payers in the Town. (Annual payment received by the Town Council for the equivalent Band D Council Tax Payer is, at present 97.55 (ninety-seven pounds 55 pence) per year which will increase to 99.50 (ninety-nine pounds 50 pence) per year for 2017-2018).

The Clerk will inform the County`s Principal Tax Officer of the Council`s decision.

9) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES SERVING ON EXTERNAL COMMITTEES/GROUPS;

a) Councillor Carolyn Edwards reported that she had attended the One Voice Wales Neath & Port Talbot Area Committee meeting on the 7th December 2016 & gave the following bullet points from that meeting:
1) The County/Town & Community Council Charter for Neath port Talbot has now been fully accepted;
2) That translators for the deaf & hard of hearing within the ABMUHB have now been appointed;
3) The One Voice Wales bid to become a Limited Company & to change its Constitution failed at the AGM due to insufficient Councils being in attendance and therefore the required number of votes for these proposals had not been reached. One Voice Wales will now probably consult a barrister to see if a postal vote is acceptable to move the above proposals;
4) The cost of individual Council`s publishing their acceptance of the Revised Code of Conduct in the press;
5) Audits: There have been some problems with the new procedures with well over 200 Councils in Wales having to qualify their 2015-2016 Audit. Some Councils have been reported for incorrect PAYE records & for employing their Clerk on a self-employed basis.

b) Several Councillors reported that they had attended a seminar with the Pen Y Cymoedd Wind Farm Community Fund CIC and that the new Micro Fund Application Process was now open (applications are invited for grants of between 300 pounds & 5,000 pounds). The fund IS NOT open to individuals but is for groups & organisations only. The guidelines for the application process is as follows (taken from a flyer handed out at the seminar):
1) DO YOU HAVE AN IDEA ABOUT AN ENTERPRISE, PROJECT OR ACTIVITY?
If you live in the upper reaches of the Neath, Afan, Rhondda or Cynon Valleys and have an idea that will directly benefit communities living in and across the area, Pen Y Cymoedd Wind Farm Micro Fund may be able to help you;
2) GET IN TOUCH!
Telephone 01685 878785/email enquiries@penycymoeddcic.cymru or visit the web site www.penycymoeddcic.cymru – The prospectus on the web site explains what we can support, we are here to help;
3) PLAN!
Plan & cost your proposal. There is no panic, the fund will be in place for 20 years and there will be many more opportunities. Best to take your time so that if you`re successful you are good to go;
4) APPLY!
Download the application form from our website or ask us to post one to you. Tell us what you want to do & how it will make a real difference. The deadline is 5pm, MONDAY 13th FEBRUARY 2017;
5) WHAT HAPPENS NEXT?
The Pen Y Cymoedd Wind Farm Community Fund Directors will assess your proposal and let you know by 31st March 2017;
6) IF YOU ARE SUCCESSFUL!
We`ll ask you to send us the key documents & delivery plan. We`d expect you to spend the grant within 12 months. If we`re unable to support your application, we`ll do our best to suggest alternatives;
7) TELL US HOW IT WENT!
We will want to stay in touch and hear how the activity goes. We would love photographs, films, quotes etc.

The Fund Directors will be available for “pre-booked” meetings at the Croeserw CEC between 10am & 3pm on Thursday 5th January 2017, at the Parc & Dare, Treorchy between 9am & 4pm on Tuesday 10th January 2017, at the Maerdy Community Centre between 9.30am & 2.30pm on Wednesday 18th January 2017, at the Aberdare Museum between 10am & 4pm on Wednesday 25th January 2017 and in the Glynneath Training Centre between 9.30am & 3.30pm on Wednesday 1st February 2017. To boom your appointment please ring 01685878785 or email enquiries@penycymoeddcic.cymru

10) PLANNING APPLICATIONS:

COUNCILLORS CAROLYN EDWARDS, EDDIE JONES & DR. DEL MORGAN DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND LEFT THE MEETING.

11/11/2016 – Ref: EN10059 – Applicant: Hirwaun Power Limited of 49, York Place, Edinburgh EH1 3JD – Notice of Decision by the Planning Inspectorate of H M Government of a non-material change to the Development Consent Order granted on 23rd July 2015 for the building of a gas-powered power station on the Hirwaun Industrial Estate, Hirwaun, Aberdare;
14/11/2016 – Ref: P2016/0910 – Applicant: Co-Operative Foods, Food Programme Delivery, Orchid Group, 1 Angel Square, Manchester M60 0AG – Replacement signage comprising of 1 fascia sign with internally illuminated logo, 1 internally illuminated projecting sign, 1 internally illuminated suspended logo sign, 1 non-illuminated welcome sign & 8 non-illuminated parking & delivery signs the Co-Operative Stores, High Street, Glynneath, Neath; 17/11/2016 - Ref: P2016/0738 - Applicant: BT Payphones, 4th Floor, Monument TE, 11-13 Great Tower Street, London EC3R 5AQ - Notification under Section 49 of the Communications Act 2003 of the Final Decision by NPTCBC, Planning Department on the removal of some public telephone boxes in the Neath Port Talbot area (There are none in Glynneath); 17/11/2016 - Ref: P2016/0983 - Applicant: Rhondda Cynon Taff CBC, Sardis House, Sardis Road, Pontypridd CF37 1DU - Consultation from Neighbouring Authority for change of use of land at Cwm Hwnt, Rhigos from forestry land to vehicle training & testing facility (Applicant - Walters Plant Hire Limited); 25/11/2016 - Ref: P2016/0912 - Applicant: Mr Gary Jones for the Welsh Assembly Government, Llys Y Ddraig, Penllergaer Business Park, Swansea SA4 9NX - Amended plans for the construction of an access road to facilitate access to the existing pumping station Land at the Western End of the Glynneath Business Park (B4242).

COUNCILLORS CAROLYN EDWARDS, EDDIE JONES & DR. DEL MORGAN REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE:
17/11/2016 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 25th November 2016 & minutes of their meeting of 30th September 2016;
21/11/2016 from Neath Port Talbot County Borough Council, Transport Department – Charges to the X55 bus service (Pontneathvaughan to Swansea) with effect from 3rd January 2017 (THE DAY TIME SERVICE BETWEEN NEATH & SWANSEA WILL BE REDUCED FROM 3 PER HOUR TO 2 PER HOUR WITH THE HALF PAST THE HOUR SERVICE FROM SWANSEA TO NEATH & THE 55 MINUTE PAST THE HOUR NEATH TO PONTNEATHVAUGHAN BEING WITHDRAWN. THE 07.26am SERVICE FROM GLYNNEATH TO SWANSEA WILL NOW DEPART AT 07.21am;
24/11/2016 from South Wales Police – Contact numbers for the Neath & Dulais Valley Neighbourhood Police Team;
24/11/2016 from One Voice Wales – Agenda for the Neath Port Talbot Area Committee meeting of 7/12/2016 & minutes of their meeting of 14/9/2016;
24/11/2016 from One Voice Wales – Quick Check Training Finder (Courses being held in South Wales between 1/1/2017 & 31/3/2017);
25/11/2016 from Abertawe Bro Morgannwg Community Health Council – CHC Chronicle Issue 18;
25/11/2016 from One Voice Wales – Notice that the consultation on the Draft Account & Audit (Wales) (Amendment) Regulations 2016 can be found at https://consultations.gov.wales/consultations/draft-account-and-audit-wales-amendment-regulations-2016;
28/11/2016 from Mrs V James – Complaint re: uneven ground between graves at the Cemetery;
28/11/2016 from Mrs J Anderson – Complaint on several items relating to the upkeep of the Cemetery;
5/12/2016 from the Welsh Assembly Government – Notice that the Welsh Assembly are looking to appoint Independent Members to the Powys Teaching Health Board, the Public Health Wales NHS Trust & the Welsh Ambulance Services NHS Trust;
5/12/2016 from the Welsh Assembly Government – Notice that they are looking for two new members of the Wales Animal Health & Welfare Framework Group;
5/12/2016 from NPTCBC, Rural Development Team – Autumn/Winter 2016 RDP Newsletter;
7/12/2016 from the Welsh Assembly Government – Notice that they are looking to recruit three new members to the Board of Career Choices Wales;
7/12/2016 from Vattenfall Limited – Pen Y Cymoedd Wind Farm Energy Project Community Newsletter;
9/12/2016 from The Presiding Officer of the National Assembly for Wales – Consultation on changing the name of the National Assembly. For full details please visit: AssemblyCommission.Consultations@assembly.wales/ or www.Assembly.wales/name;
9/12/2016 from Ken Skates, Welsh Assembly Cabinet Secretary for Economy & Infrastructure – Notice that the consultation on the Welsh Transport Appraisal Guidance (WelTAG) 2017 can be found at
https://consultations.gov.wales/consultations/welsh-transport-appraisal-guidance-2017;
12/12/2016 from One Voice Wales – Invitation for the 2016-2017 Mayor to register his/her interest in attending a Buckingham Palace Garden Party.

Also received on 10th November 2016, a Section 137 request for a donation from CISS (Cancer Information & Support Services).

Councillors Tony Pritchard, Janet Gregory & Carolyn Edwards expressed an interest in attending the Understanding the Law Course at the Neath Community Centre on 7th February 2017 (see above correspondence dated 24/11/2016). The Clerk confirmed that the cost of the course is 30.00 (thirty pounds) per person. The Council agreed that the above mentioned Councillors could attend the course. The Clerk will make the necessary booking in the week commencing 2nd January 2017.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE;
This committee has not met since the last full Council meeting;

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This committee only meets when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
The Committee met at 6pm this evening and made the following recommendation:
The Clerk amends the figures on the External audit as required by the External Auditors (removal of all VAT from the last three year`s returns) and send the amended figures to the Auditor before the year end after having them signed by the Mayor.

This recommendation was accepted by full Council.

The Committee will make a second recommendation in the “Closed Session”.

18) REPORTS FROM TOWN COUNCILLORS:
There were no further reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THW NEXT MEETING:
The Next full Council meeting will take place on Tuesday 10th January 2017 at 7pm in the Bethania Community Centre. The agenda for the meeting will be posted on this website and in the Notice Boards outside the Community Centre & Town Hall by 5pm on Tuesday 3rd January 2017.

There was one proposed item for the agenda of the meeting of 10th January 2017 – Discussion on Section 137 requests received between 1st July 2016 & 31st December 2016.

The meeting closed at 9.15pm.

Draft minutes of the monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 8th November 2016

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Eddie Jones;
Councillor Dr. Del Morgan;
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Marion Morgan;
Councillor Helen Williams;
Councillor Clive Harris;
Councillor Chris Williams (joined the meeting 7.10pm); Councillor Vicky Sleep (joined the meeting 7.05pm & left the meeting @ 8.50pm).

COUNCIL EMPLOYEES PRESENT:
The Clerk to the Council: Clive Baker.

MEMBERS OF THE PUBLIC PRESENT:
Roger Simons (left the meeting 8.50pm); Gerry Reynolds (left the meeting 7.40pm);
Zoe Wallace (Abertawe Bro Morgannwg University Health Board) (left the meeting 7.40pm); Helen Wainwright (Abertawe Bro Morgannwg University Health Board) (left the meeting 7.40pm).

ABSENT/APOLOGIES:
Councillor Philippa Richards (illness);
Councillor Janice Jenkins (work commitments).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
The Mayor read out the following statement: “Following an incident which took place on Monday 24th October 2016 between a Town Councillor & a member of the public, the Council is currently carrying out an internal investigation and will NOT ENTER INTO ANY DISCUSSION OR RESPOND TO ANY QUERIES, whether by email, Facebook posts, telephone calls or any other means, RELATING TO THE INCIDENT UNTIL FURTHER NOTICE. This is normal procedure for situations such as this.”

3) APOLOGIES FOR ABSENCE:
Councillor Philippa Richards had sent her apologies due to illness and Councillor Janice Jenkins had sent her apologies due to work commitments.

4) DECLARATIONS OF INTEREST:
Councillors Eddie Jones & Carolyn Edwards declared their interest as County Councillors of Neath Port Talbot County Borough Council and Councillor Dr. Del Morgan declared his interests as a County Councillor of Neath Port Talbot County Borough Council & employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for September 2016 were 26. They were broken down as follows:
Anti-Social Behaviour – 8;
Burglary – 4;
Criminal Damage & Arson – 4;
Drug Related Crime – 1;
Other Theft – 1;
Public Disorder – 1;
Vehicle Crime – 1;
Violent & Sexual Offences – 6.

NOTE: THE NEXT PACT MEETING WILL TAKE PLACE IN THE BETHANIA COMMUNITY CENTRE, GLYNNEATH @ 6.30PM ON WEDNESDAY 16th NOVEMBER 2016.

The PACT meeting which took place in St. Mary`s, Cwmgwrach on 21st September 2016 was poorly attended (one representative of the Local Police, one Local Councillor & one resident of the area). The priorities from this meeting continue to be speeding through Glynneath, the use of mobile phones by motorists whilst driving and parking in High Street & Park Avenue, Glynneath.

6) AMENDMENTS TO THE MINUTES OF THE LAST MEETING:
Minute 8b of the minutes of the 11th October 2016 – in the last paragraph the word “staled” should read “stalled”.

7) CONFIRMATION OF THE MINUTES OF THE LAST MEETING AS A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the meeting of the 11th October 2016 as a true record of that meeting with the above amendment having taken place.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 11th OCTOBER 2016 & AGENDA ITEMS:
a) Minute 8a – 11/10/2016 – Commemorative Bench for Councillor Joan Bodman at the Dynamic Park – The bench as been erected on the grass section of the Dynamic Park. The Council decided to reset the bench on a concrete base. The Clerk will contact the Owner of the Land (NPTCBC) to seek permission & as soon as this is received will contact a local builder to carry out the work.

b) Minute 8b – 11/10/2016 – The Vale of Neath Health Centre – Helen Wainwright (Primary Care Estates Manager – Abertawe Bro Morgannwg University Health Board) & Zoe Wallace (Head of Primary Care – Abertawe Bro Morgannwg University Health Board) attended the meeting and were asked to give an update on the proposed Vale of Neath Health Centre.

Helen Wainwright informed the meeting that the Welsh Assembly Government have instructed Welsh Water to carry out the required work on the pipeline (the Welsh Assembly Government are the owners of the land & therefore they must issue the instructions for the site). However, she did say that Welsh Water had informed her that the work will take up to twenty-four (24) weeks & that they had NOT confirmed a start date. She confirmed that a planning application for an access road to the pump station on the site had been submitted (see minute 10 below) and as soon as this work has been completed and “signed off” by the Cabinet Secretary for Health & Well-Being at the Assembly the contracts for transfer of land (which have already been prepared and have been examined by the Legal Department of the Health Board) from the Welsh Assembly Government to the Developer will be carried out.

She stated that it has been quoted by both the Cabinet Secretary for Health at the Welsh Assembly & by the Chief Executive Officer of the Abertawe Bro Morgannwg University Health Board that “IT IS NOT AN OPTION NOT TO HAVE THIS BUILDING”.

She went on to say that it would probably be at least another year and a half before the building would be ready for use.

The Council stated that they had been told that everything was ready to go ahead at the beginning of August 2016 but obviously had NOT been told the truth by the representatives of Welsh Water & the Civil Servants from the Welsh Assembly who had attended the meeting at that time.

Both Ms. Wallace & Ms. Wainwright stated that they had been involved in the project for the last eight (8) years and were as frustrated with the situation as the Council & residents of the Vale of Neath.

Helen Wainwright promised to email the Clerk to the Council with any updates when they are received by her.

c) Minute 8c – 11/10/2016 – The Upgrade of the Memorial at the Welfare Park – There was no update available at this meeting.

d) Minute 8d – 11/10/2016 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in 2015 – There was no update at this meeting. The Clerk did inform the Council that to date, he had not received any written evidence showing the “need” for the skip in the area that would be required by any grant provider.

e) Minute 8e – 11/10/2016 – The Future of the Trem Y Glyn Residential Care Home – Councillor Dr. Del Morgan reported that at the Cabinet Meeting of the Neath Port Talbot County Borough Council held on 13th October 2016, the Cabinet voted to signal closure of Trem Y Glyn in six (6) year`s time. However, they did agree to investigate a case for Trem Y Glyn to be run “under a different model” (transfer of the running of the Care Home from the existing company to new bidders). Councillor Morgan will keep the Council updated.

ANYONE WISHING TO PARTICIPATE IN THE TREM Y GLYN ACTION GROUP SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCIILOR TONY PRITCHARD ON 01639720263 OR COUNCILLOR DR. DEL MORGAN ON 01639722300.

f) Minute 8f – 11/10/2016 – Youth Participation in Town/Community Councils – There is no update available at this meeting.

g) Minute 8g – 11/10/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateways and Signage Projects – From the Regeneration Group meeting which took place on 12th October 2016 it was reported that the County Borough are still looking for grant funding to enable these projects to take place.

h) Minute 8h – 11/10/2016 – Christmas 2016 – The Clerk apologised as he had not issued the “tokens” for Santa`s Grotto to the schools. He will do so by 21st November 2016.

Councillor Dr. del Morgan confirmed that the Glynneath Male Voice Choir will attend at Llys Yr Ysgol on the 28th November to sign some carols.

The Clerk requested that at least five Councillors attend Llys Yr Ysgol by 6pm on the 28th to help “police” the event.

i) Minute 8i – 11/10/2016 – New Bus Shelter in Glynneath West Ward – There is no update available at this meeting.

j) Minute 8j – 11/10/2016 – Litter/Rubbish in Glynneath – Following last month`s meeting the County Councillors met with the Head of Waste Management of NPTCBC who assured them that the refuse collections in Glynneath were being monitored. However, litter left on the roads & pavements after the time of collection(s) continues to be a problem.

k) Minute 8k – 11/10/2016 – Back-Up Fire Engines for Incidents in Glynneath – The figures to monitor the situation regarding the back-up engines will be requested from the Mid & West Wales Fire & Rescue Service in readiness for the April 2017 meeting.

l) Minute 8l – 11/10/2016 – Flower Beds & Picnic Tables at the Welfare Park – The Clerk reported that he had visited Streetmaster (South Wales) Limited (Ystradgynlais) to see the steel picnic units to seat six (6) people and which also have wheel-chair access & reported that they were suitable for use at the Welfare Park. The Council will place an order for one (1) unit to be delivered & fitted by the end of March 2017.

m) Minute 8m – 11/10/2016 – Dog Mess in the Children`s Play area at the Welfare Park – This will continue to be monitored over the next six (6) months.

n) Minute 8n – 11/10/2016 – Under 15 Tennis coaching & Junior Tournaments at the Welfare Park – There is no update available at this meeting.

o) Minute 8o – 11/10/2016 – Publishing the Adoption of the Members Code of Conduct, Wales – The Legal Notice was published in the Evening Post on Friday 28th October 2016 at a cost of 299.40 (two hundred & ninety nine pounds 40 p) (inclusive of VAT). This now fulfils the Council`s Legal Obligation. THIS ITEM IS NOW CLOSED.

p) Minute 8p – 11/10/2016 – The Marking of the Retirement of the Long Serving Postmaster & Postmistress in Glynneath – It was decided to invite Mr & Mrs Richards to the Christmas Lights Celebration and give them a small token of appreciation from the Community on that evening. It was suggested to give them a framed plaque thanking them for their long service to Glynneath. This must be paid for by funds donated by the Councillors as it cannot be paid from public funds. THIS COURSE OF ACTION WILL NOT SET A PRECEDENT FOR ANY FUTURE RETIREMENTS OF INDIVIDUALS RETIRING IN THE TOWN.

q) Minute 8q – 11/10/2016 – The Old Age Hall in Whitting Street – Councillor Bob Stevens has not been able to contact the Wednesday Club to let them know that the Neath & Tennant Canal Trust own the property.

The Clerk reported that he had been contacted by a lady from NPTCBC and by a lady living in Whitting Street asking if the Council knew who the owners were. Councillor Stevens will call on the local resident to try and help as there is no telephone contact details for the Neath & Tennant Canal trust on their website, AS THE PROPERTY IS NOT OWNED & OPERATED BY THE TOWN COUNCIL, THIS ITEM IS NOW CLOSED.

r) Minute 8r – 11/10/2016 – New Kubota BX2350 & Deep Slitter for the Welfare Park – These items were delivered on 1st November 2016 and the “old” Kubota has been transferred for use at the Cemetery. THIS ITEM IS NOW CLOSED.

s) Minute 8s – 11/10/2016 – Trees Overgrowing the Lane at the Bottom of Robert Street – Councillor Bob Stevens reported that he had met with the Maintenance Manager of Gwalia Housing society who had promised to speak to his foreman to see whether the trees could be cut back. However, they have not been back in contact as at the date of this meeting.

t) Minute 9 – 11/10/2016 – Selar Site Liaison Group – It was reported that the Selar Site Community Benefit Fund will continue until further notice. THIS ITEM IS NOW CLOSED.

u) Minute 18a – 11/10/2016 – Drop Kerbs – It was confirmed that the requirements for extra “drop kerbs” throughout the Town had been “mapped out” by the Borough Engineers. Whilst the discussion was taking place it emerged that the first kerbs to be done would be in New Street. Several Councillors for Wards other than the Central Ward expressed their views that other areas, which had been waiting for at least five (5) years for the drop kerbs, should be made priority areas. The County Councillors assured the meeting that all areas would be completed as soon as possible.

v) Minute 18b – 11/10/2016 – The Sub-Way near the Lamb & Flag Inn – It was reported that the Borough Drainage Engineers had attended to clear the drains in & around the sub-way. Whilst they were carrying out the work they noticed that two (2) of the drains were broken and have reported this fact back to NPTCBC. Councillor Carolyn Edwards will “chase” to find out when these drains are going to be replaced.

9) OTHER REPORTSREPORTS FROM COUNCIL REPRESENTATIVES WHO SERVE ON EXTERNAL COMMITTEES:
a) The Clerk reported that at the Maesgwyn Wind Farm Community Benefit Fund Panel which was held on the 1st November 2016, it was reported that Councillors Clive Harris & Chris Williams had sent in written requests to be removed from the panel as they could not attend due to work & family commitments respectively. They requests were agreed by full Council.

b) Councillor Tony Pritchard reported that he & Councillor Janet Gregory had attended the County/Town & Community Council Liaison Forum meeting on the 31st October 2016 where there had been a presentation on the NPTCBC Budget Plan for 2017-2018.

He also reported that the County Borough were looking at new ways for the public to contact them and a further discussion on this will take place at the next County/Town & Community Council Liaison meeting to take place early in 2017.

10) PLANNING APPLICATIONS:

COUNCILLORS CAROLYN EDWARDS, DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY BOROUGH COUNCILLORS AND LEFT THE MEETING.

24/10/2016 – Ref: P2016/0813 – Applicant: Mr Steven Machan of Fair Winds, 18, Waun Gron, Glynneath, Neath SA11 5AS – First floor rear extension to roof with Juliet balcony at the applicants address;
28/10/2016 – Ref: P2016/0912 – Applicant: Mr Gary Jones for the Welsh Assembly Government at Llys Y Ddraig, Penllergaer Business Park, Swansea SA4 9NX – Construction of an access road to facilitate access to an existing pumping station on land at the western end of Glynneath Business Park, Glynneath;
3/11/2016 – Ref: P2016/0737 – Applicant: Mr Darren Hughes of 3 Addoldy Road, Glynneath, Neath SA11 5DU – Single storey café building with associated terrace, yard, bin storage & car parking on Land opposite Glynneath Village Workshops, Glynneath;
3/11/2016 – Ref: P2016/0861 – Applicant: Mr Stephen Derrick of 13, New Street, Glynneath, Neath SA11 5AA – First floor rear extension at applicant`s address;
3/11/2016 – Ref: P2016/0880 – Applicant: Kumar Stores of 15, Furnace Terrace, Neath SA11 2EE – New shop-front to High Street elevation of the Crown In Stores, High Street, Glynneath SA11 5BR;
3/11/2016 – Ref: P2016/0882 – Applicant: Kumar Stores of 15, Furnace Terrace, Neath SA11 2EE – Externally illuminated fascia sign to front elevation, externally illuminated fascia sign to side elevation, three (3) non-illuminated display panels to side elevation plus a non-illuminated fascia sign to the rear elevation of the Crown Inn Stores, High Street, Glynneath SA11 5BR.

COUNCILLORS CAROLYN EDWARDS, EDDIE JONES & DR. DEL MORGAN REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE;
12/10/2016 from Powys County Council – Notice of Proposed further focussed changes to the Powys Local Development Plan 2011-2016;
12/10/2016 from The Vale of Neath Surgery Patients Participation Group – Minutes of their meeting of the 18th July 2016;
14/10/2016 from One Voice Wales – Notice of courses for Councillors being held in South Wales for November 2016 & details of training modules being developed for 2017;
17/10/2016 from One Voice Wales – Annual Report to Member Councils (April 2015 to March 2016);
17/10/2016 from One Voice Wales – Details of Mark Drakeford`s (AM) (Cabinet Secretary for Finance & Local Government) address to the One Voice Wales Annual Conference;
17/10/2016 from the Welsh Assembly Government – Notice of a consultation on the principles of the Well-Being & Future Generations Act. The consultation can be found at https://consultations.gov.uk.wales/consultations/national-infrastructure-commission-wales;
24/10/2016 from NPTCBC, Democratic Services Department – Agenda & relevant attachments for the County/Town & Community Council Liaison Forum to be held on 31st October 2016 & the minutes of their meeting of the 1st February 2016;
24/10/2016 from NPTCBC – Notice that the Neath Port Talbot County Borough Council Annual Report for 2015/2016 can be read at www.npt.gov.uk/Annualreport;
24/10/2016 from Neath Port Talbot Community Safety Team – Safe & Sound Magazine, Autumn 2016;
25/10/2016 from NPTCBC, Democratic Services Department – Details of approximate cost of the 2017 Local Government (Town Council) Elections;
25/10/2016 from One Voice Wales – Details of their consultancy services;
27/10/2016 from NYTH/NEST – Partner guide for the Welsh Assembly Government`s Warm Hone (NEST) Scheme (to check your eligibility please telephone 08088082244);
27/10/2016 from the Welsh Assembly Government – Notice of change of business rates in Wales from 1st April 2017 (businesses wishing to know more should visit www.gov.uk/voa/revaluation);
28/10/2016 from One Voice Wales – 1st Edition of the One Voice Wales News Bulletin;
1/11/2016 from The Welsh Assembly Government – Notice that they are looking to appoint Vice Chairs & Independent Members to both the Hywel Dda Health Board & the Velindre NHS Trust;
1/11/2016 from NPTCBC – Slides of the presentation to the County/Town & Community Council Liaison Forum by the Director of Finance & Corporate Services;
1/11/2016 from the Board of Community Health Councils – National Standards for Community Health Councils in Wales (dated April 2016);
4/11/2016 from One Voice Wales – Nomination guide for Innovative Practice National Awards for Councils in Wales 2017;
4/11/2016 from the Welsh Assembly Government – Notice that the Culture, Welsh Language & Communication Committee are holding a consultation on the Welsh Government`s new Welsh Language Strategy (the consultation can be found at http://senedd.assembly.wales/mgConsultationDisplay.aspx?ID=232;

12) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMIITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee meets quarterly & will next meet on 13th December 2016.

18) REPORTS FROM TOWN COUNCILLORS:
There were no new reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full meeting of the Glynneath Town Council will take place at 7pm in the Bethania Community Centre, High Street, Glynneath on Tuesday 13th December 2016. The agenda for this meeting will be posted in the Council notice boards and on this website by 5pm on Tuesday 6th December 2016.

There were no agenda items requested at this time.

The meeting closed at 9.55pm.

Draft minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 11th October 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett (left the meeting 9.15pm) Councillor Eddie Jones; Councillor Dr. Del Morgan; Councillor Bob Stevens; Councillor Carolyn Edwards; Councillor Philippa Richards; Councillor Janet Gregory; Councillor Helen Williams (joined the meeting 7.05pm).

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to the Council

MEMBERS OF THE PUBLIC PRESENT:
Roger Thomas (Mid & West Wales Fire & Rescue Service) (left the meeting 7.35pm); Conrad Cole (Mid & West Wales Fire & Rescue Service) (left the meeting 7.35pm);
Mrs R D Jones (left the meeting 8.50pm); Mrs Ann Morgan (left the meeting 8.20pm);
Phil Davies (left the meeting 8.50pm); W J Shulver (left the meeting 8.20pm);
John Evans (left the meeting 8.20pm); Roger Simons (left the meeting 8.50pm);
Gerry Reynolds (joined the meeting 7.35pm & left the meeting 8.20pm).

ABSENT/APOLOGIES
Councillor Clive Harris (Work Commitments);
Councillor Janice Jenkins (Work Commitments);
Councillor Vicky Sleep (Illness);
Councillor Chris Williams (Family Commitments).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS
There were no Mayor`s Announcements.

3) APOLOGIES FOR ABSENCE:
Councillors Clive Harris & Janice Jenkins had sent their apologies due to work commitments. Councillor Chris Williams had sent his apologies due to family commitments & Councillor Vicky Sleep had sent her apologies due to illness.

4) DECLARATIONS OF INTEREST:
Councillor Eddie Jones declared his interest as a County Councillor of Neath Port Talbot & Councillor Dr. Del Morgan declared his interests as both a County Council of Neath Port Talbot & as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The reported crime figures for Glynneath for August 2016 (from the website www.police.uk/south-wales/175/) were as follows:

Anti-Social Behaviour – 8;
Criminal Damage & Arson – 2;
Other Theft – 1;
Public Disorder – 2;
Violent & Sexual Offences – 8.
TOTAL – 21

The PACT meeting which took place in St. Mary`s Church Hall, Cwmgwrach on 21st September 2016 was very poorly attended with only one local Councillor, the Local Police Representative & one member of the public in attendance. The main priorities remain as speeding through Glynneath, parking in Park Lane & High Street, Glynneath & the use of mobile phones by motorist whilst driving.

THE NEXT PACT MEETING WILL BE HELD AT 6.30pm ON WEDNESDAY 16th NOVEMBER 2016 IN THE BETHANIA COMMUNITY CENTRE, HIGH STREET, GLYNNEATH.

6) AMENDMENTS TO MINUTES OF THE MEETING OF 13th SEPTEMBER 2016:
There were no amendments to the meeting of the 13th September 2016.

7) CONFIRMING THE MINUTES OF THE MEETING OF 13th SEPTEMBER 2016 AS A TRUE RECORD OF THAT MEETING:
Councillors resolved to approve the minutes of the meeting held on the 13th September 2016 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 13th SEPTEMBER 2016 & AGENDA ITEMS:
a) Minute 8a – 13/9/2016 – Commemoration of the Late Councillor Joan Bodman by placing a plaque on a bench in the Dynamic Park – The bench will be in place in the week commencing 17th October 2016.

b) Minute 8b – 13/9/2016 – The Vale of Neath Health Centre – There has been no update since the last meeting.

Councillor Carolyn Edwards stated that a Patients Participation Group meeting had been arranged for Monday 17th October 2016 and that she would report back at the next meeting on any information the Vale of Neath Practice had received.

Councillor Eddie Jones reported that he had tried to contact the developer earlier today but had not been successful.

The Councillors decided to invite the Chief Executive Officer & Chair of the Abertawe Bro Morgannwg University Health Board to the November meeting as the commencement of the start of the building of the new proposed Primary Care Centre has once again “staled”.

c) Minute 8d – 13/9/2016 – Ongoing Projects, The Upgrade of the Memorial at the Welfare Park – There is no update available for this meeting.

d) Minute 8e – 13/9/2016 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in April 2015 – The Clerk reported that he had spoken to the relevant officers in the Neath Port Talbot County Borough Council (as all applications for grant funding from the Community Benefit Funds by the Town council are decided at County level) & they feel that any application would not be agreed at this time unless a “need for the service” could be proved before submission. It was also stated that as most projects agreed by the Community Fund Panel(s) tend to be only for a maximum of two years that an application for five year`s skips would not be looked on favourably. They did suggest, however, that if a joint application with a “partner, e.g. Keep Wales Tidy, could be arranged then it may carry “more clout” than an application solely from the Town Council.

e) Minute 8f – 13/9/2016 – The Future of the Trem Y Glyn Residential Care Home – The Neath Port Talbot Care Services consultation, which gave three options: 1) Keep things as they are; 2) Keep the Care Home open at the moment with a view to closure in six (6) year`s time; or 3) Build a new residential care home elsewhere (outside Glynneath); as now closed and the result was overwhelmingly in favour of Option 1.

Councillor Dr. del Morgan reported that he had now received the figures requested from the Care Services (see minute 8f of 13/9/2016) and after examining them he found them to be seriously flawed and that they were based on a very short term projection for Care Services needed throughout the Neath Port Talbot Borough.

Councillor Eddie jones wo had also received the figures as a County Councillor agreed with Councillor Morgan that this was the case.

NOTE: THE TREM Y GLYN ACTION GROUP HAS BEEN RESET UP. ANYONE WISHING TO PARTICIPATE SHOULD CONTACT COUNCILLOR CAROLYN EDWARDS ON 01639720083, COUNCILLOR TONY PRITCHARD on 01639720263 OR COUNCILLOR DR. DEL MORGAN on 01639722300.

f) Minute 8g – 13/9/2016 – Youth Participation in Town/Community Councils – There is no update available for this meeting.

g) Minute 8h – 13/9/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway and Signage Projects – The next group meeting is scheduled to take place on 12th October 2016 and an update of this item should be available for the November 2016 meeting.

h) Minute 8i – 13/9/2016 – Christmas 2016 – It was decided that the Christmas Lights Celebration would take place on Monday 28th November 2016 with the lights being switched on by the Mayor at 6.30pm (at Llys Yr Ysgol, High Street, Glynneath) followed by Santa`s Grotto in the Glynneath Town Hall.

The tokens for gifts will be issued to the schools & local nurseries in early November & Councillor Dr. Del Morgan will ask the Glynneath Male Voice Choir to attend the “switch on” so that carols can be sung.

i) Minute 8k – 13/9/2016 – New Bus Shelter in Glynneath West Ward – There was no update available for this meeting.

j) Minute 8l – 13/9/2016 – Litter/Rubbish in Glynneath – Although the problem seems to be getting better, it was reported that after the last two (2) refuse collections in the Maes Y Pergwm, Min Y Coed & Morfa Glas area that rubbish is still be dropped & left on the roads & pavements by the collectors.

The County Councillors will again speak to the Head of Waste Management at Neath Port Talbot County Borough Council.

k) Minute 8m – 13/9/2016 – Back-Up Fire Engines for Incidents in Glynneath – The meeting was attended by Roger Thomas, Area Manager & Conrad Cole, Operational Response Manager, Neath Port Talbot Command of the Mid & West Wales Fire & Rescue Service and they were asked by the Council if they feel that the correct order of priority for back-up appliances for incidents in Glynneath is in place. Roger Thomas stated that the Service feel that it is, at present, the safest provision for the area and assured the Council that there is always an ongoing monitor of provisions throughout the area covered by the Mid & West Wales Fire & Rescue Service., based on changing road conditions, availability of crew members & noted times taken by crews in attending incidents.

When asked why the times quoted by the Service in relation to the last twenty-five incidents attended in Glynneath were between 0.11 minutes & 18.43 minutes, he replied that the Service view Glynneath as not only the Town itself but the surrounding Vale of Neath as the Station in Wellfield Place also covers Cwmgwrach & Resolven.

He went on to say that Glynneath Fire Station was monitored on performance, as are all other stations of the Service, quarterly with feedback from the Station Manager being noted to try to provide the best possible service for the area.

It was noted that the Mid & West Wales and South Wales Fire & Rescue Services Operational Centres were being merged in one location in early 2017 which should result in more co-operation between the two areas.

Both Roger Thomas & Conrad Cole agreed that either one or both of them would make themselves available to attend future meetings if the Council feel it necessary.

The Chair thanked Roger & Conrad for attending and they left the meeting.

The Council decided that they wish to monitor the situation regarding back-up engines every six (6) months.

l) Minute 8n – 13/9/2016 – Flower Beds & Picnic Tables at the Welfare Park – The Clerk reported that he had received a quote from Streetmaster (South Wales) Limited, who are based in Ystradgynlais, for steel picnic units to seat six (6) people and with wheelchair access, with all necessary fixings, of 1,316.40 (one thousand, three hundred & sixteen pounds 40p) inclusive of VAT, per unit. He had also researched other providers “on-line” and they were all quoting very much the same price for the benches. It was agreed that the Clerk should visit Streetmaster (South Wales) Limited to see the finished article & its suitability and report back to the November meeting.

m) Minute 8p – 13/9/2016 – The Dog Mess in the “Grassed” Children`s Play Area in the Welfare Park – This will continue to be monitored over the next six (6) months.

n) Minute 8q – 13/9/2016 – Under 15 Tennis Coaching & Junior Tournaments at the Welfare Park – There is no update available at this meeting.

o) minute 8r – 13/9/2016 – Publishing the Adoption of the Members Code of Conduct, Wales – Although at least one local Community Council had published their acceptance in the local community magazine, the Legal Department of Neath Port Talbot county Borough Council had stated that this is NOT the preferred method of publication (the preferred method is in a local newspaper). When the Clerk challenged the County Council on the fact that all the local Town & Community Councils in Gwynedd had had their acceptances published in a block notice placed in the Cambrian News by Gwynedd County Council, the officers at NPTCBC had stated that this would not be the case in this Unitary Authority has it had already been decided that each Town/Community Council MUST publish their own notice. (Quote received of 468.00 (four hundred & sixty eight pounds) plus VAT = 561.60 (five hundred & sixty one pounds 60p) for publishing a notice for one day). It was decided that the Clerk should arrange for the Glynneath Town Council`s notice of the adoption of the code to be published in the South Wales Evening Post over the next few weeks.

p) Minute 8s – 13/9/2016 – The Marking of the Retirement of the Long Serving Postmaster & Postmistress in Glynneath – There was no update on this item available for this meeting.

q) Minute 8v – 13/9/2016 – The Old Age Hall in Whitting Street – Councillor Janet Gregory reported that she believed that the property was owned by the Neath & Tennant Canal trust. Councillor Bob Stevens will try to speak to someone from the Wednesday Club (who had first approached the Council) to relay this information to them.

r) Minute 17a – 13/9/2016 – New Kubota BX2350 & Deep Slitter for the Welfare Park – The items have been ordered and the expected deliver date has been given as 19th October 2016.

s) Minute 18 – 13/9/2016 – Trees overgrowing the lane at the bottom of Robert Street – Councillors Dr. Del Morgan & Bob Stevens have not been able to obtain a suitable time for their proposed meeting with the representatives of Gwalia Housing but will continue to try an obtain an on-site meeting and report back to full Council at the next meeting.

9) REPORTS BY COUNCILLORS WHO SERVE AS THE COUNCIL`S REPRESENTATIVES ON EXTERNAL COMMITTEES:
Councillor Dr. Del Morgan reported that he had attended a meeting of the Selar Site Liaison Group & it had been stated that the stock pile of coal at the site had now been cleared. It is only maintenance staff that are now present on the site and a restoration project for the site is now underway. He was assured that a small amount of funds remain in the Selar Site Liaison Fund at the present time. NOTE: THIS DOES MEAN THAT ONCE THE AMOUNT LEFT IN THE SELAR LIAISON FUND HAS BEEN ALLOCATED IN GRANTS, NO FURTHER FUNDING WILL BE AVAILABLE. IT ALSO MEANS THAT AS THE SELAR EXTENSION PROJECT HAS BEENMOTHBALLED”, THAT THE SELAR EXTENSION COMMUNITY BENEFIT FUND IS UNLIKELY TO RECEIVE ANY FURTHER FUNDING AFTER 2016.

10) PLANNING APPLICATIONS:
COUNCILLORS DR. DEL MORGAN & COUNCILLOR EDDIE JONES DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY COUNCILLORS AND LEFT THE MEETING.

21/9/2016 – Ref: P2016/0807 – applicant: Mrs Susan Jones of The Croft, Tramway Side, Pontwalby, Glynneath SA11 5LP – One dwelling (outline matters reserved) the Croft, Tramway Side, Glynneath SA11 5LP; 28/9/2016 - Ref: P2016/0799 - applicant: Mr Roy Cooper of 28 Empire Avenue, Blaengwrach, Neath SA11 5ST - Conversion of a former church (Class D1) to a dwelling (Class C3) including demolition of toilet block & boiler room to the rear elevation and formation of a new vehicular access and parking space at the rear; re-instalment of former windows in the rear elevation, insertion of bi-fold doors to side elevation and installation of a chimney flue to roof plane Bethany Presbyterian Church, Bethania Street, Glynneath;
28/9/2016 – Ref: P2016/0809 – applicant: Mr Roy Cooper of 28 Empire Avenue, Blaengwrach, Neath SA11 5ST – Conversion of a former church (see application P2016/0799 above) other proposed changes include: Installation of obscure glazing to lower half of the central windows to the front elevation and all two-thirds of first floor windows to side elevation; new insulated render to side elevations; new uPVC windows & doors; installation of a chimney flue to roof slope. Internal alterations include installation of stud partition walls to vestry to create a utility room plus installation of a woodstove; removal of pews at ground floor to create a living room with a new woodstove; installation of stud partition walls to form a cloakroom & study at ground floor level; re-location of entrance screen and doors to form a hallway; repositioning of balcony curved corners; removal of first floor pews & stepped floor to create a new cantilevered first floor level; installation of stud partitions to create ensuite bedrooms; relocation of balcony panels and installation of a 1.1 metre high glass handrail (Listed Building Consent) Bethany Presbyterian Church, Bethania Street, Glynneath; 7/10/2016 - Ref: P2016/0738 - applicant: BT Payphones of 4th Floor, Monument TE, 11-13 Great Tower Street, London EC3R 5AQ - Communications Act 2003 of a draft decision by Neath Port Talbot County Borough Council in response to the proposal to remove some payphones throughout Neath Port Talbot (NOTE; THERE ARE NO PROPOSED REMOVALS WITHIN THE GLYNNEATH WARDS); 11/10/2016 - ref: P2016/0856 - applicant: Tesco Stores Limited, Food Programme Delivery, Orchid Group, 1 Angel Square, Manchester M60 0AG - two (2) internally illuminated & one (1) non-illuminated fascia signs; one (1) internally illuminated projecting sign & one (1) internally illuminated gantry sign Tesco Express, Park avenue, Glynneath SA11 5EW.

11) WRITTEN CORRESPONDENCE
14/9/2016 from The Boundary Commission for Wales – The 2018 Review of Parliamentary Constituencies in Wales (Initial Proposals);
19/9/2016 from H M Courts & Tribunals – Notice of a consultation on the merger of Local Justice Areas in Wales;
21/9/2016 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of the 30th September 2016 & minutes of their meeting of 29th July 2016;
30/9/2016 from Mr W J Shulver – Request to speak on 1) Money given to the Glynneath Training Centre by the Maesgwyn Wind Farm Community Benefit Fund Panel for the Rheola Walled Garden Project & 2) On the issues relating to the tennis courts at the Welfare Park;
30/9/2016 from the Welsh Assembly Government – Notice of changes to Stamp Duty Land Tax in Wales;
30/9/2016 from the Glantawe Outdoor Education Academy – Notice of an opportunity for sixty (60) 16-24 year olds to join a two (2) year project at the Glantawe Riverside Park, Pontardawe (Anyone interested should contact Rob Chapman on 07787123739 or email riverside.pontardawe@gmail.com;
4/10/2016 from the Welsh Assembly Government – Statement on Local Government Reform in Wales;
5/10/2016 from the Glynneath Training Centre – Poster advertising a “pop in” Emotional Wellbeing Workshop at the Training Centre on Thursday 13th October 2016 to celebrate World Mental Health Day;
5/10/2016 from Neath Port Talbot County Borough Council, Rural Development Team – Notice of RDP Funding Schemes which open between 5th September 2016 & 17th October 2016;
6/10/2016 from the Welsh Assembly Government`s Independent Remuneration Panel for Wales – Notice that the Panel`s Annual Report can be read at http://gov.wales/irpwsub/home/?lang=en;
6/10/2016 from Mid & West Wales Fire & Rescue Service – Notice that a public consultation can be viewed & completed at www.mawwfire.gov. The Service can also be contacted about this consultation by telephone at 03706060699, via Twitter – mawwfire or by email at haveyoursaymawwfire.gov.uk

The following Section 137 requests were also received:
22/9/2016 from Action for Children – Request for a grant towards the running of their services;
5/10/2016 from Marie Curie Nurses – Request for financial report for Marie Curie Nurses in Neath Port Talbot;
7/10/2016 from MacMillan Cancer Support – Request for donation.
NOTE: All Section 137 requests are discussed at the January & July meetings of the Council.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This committee has not met since the last full Council meeting but the Clerk reported that he had been contacted but the contractors who built the “new” Pontwalby Park to say that they had in their storage a spring see-saw & spinning pole which they would install in the Welfare Park at a cost of 1,440.00 (one thousand four hundred & forty pounds) plus VAT = 1,728.00 (one thousand seven hundred & twenty eight pounds). The Council voted to decline the offer.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This committee only meets when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
The committee met earlier this evening and reported that they had agreed seventeen (17) of eighteen (18) applications received from students for a Selar Extension Community Benefit Fund grant. The one (1) unapproved applicant had not exhibited “proof of study” (UCAS Acceptance Letter or Letter of Confirmation of Study on University headed letter paper).

They recommended that the membership of Disability Wales, which has risen from 50.00 (fifty pounds) per year to 100.00 (one hundred pounds) per year, be discontinued as all relevant statutory information regarding the Disability Discrimination Act is received by the Council from either One Voice Wales or the Welsh Assembly Government.

18) REPORTS FROM TOWN COUNCILLORS:
a) Several Councillors reported that they had received many complaints that there are no “drop kerbs” in New Street and on various pavements throughout the Town. The County Councillors assured the meeting that the Neath Port Talbot County Borough Council are in the process of drawing up a further plan (some work of this kind was carried out in late 2015) for the whole of Glynneath and that they would liaise with the borough engineers to find out how this is progressing.

b) Councillor Helen Williams reported that in very bad weather, the sub-way near the Lamb & Flag Inn is always flooded and during the last storm no one could cross under the busy main road to gain access to Pentre Street & Godfrey Avenue. The County Councillors will report this to the drainage engineers in Neath Port Talbot County Borough Council.

19) REPORTS FROM COUNTY COUNCILLORS:
There was no further reports from the County Councillors.

20) DATE, TIME. VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA at 7pm on 8th November 2016. The agenda for the meeting will be posted on the notice boards outside the Town Hall & Bethania Community Centre and on this web site by 5pm on Tuesday 1st November 2016.

It was proposed that the Council invite the Chief Executive Officer & Chair of the Abertawe Bro Morgannwg University Health Board to address the meeting on the continuing delay in the commencement of the building of the new proposed Vale of Neath Primary Care Centre (Health Centre). (See minute 8b above).

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT CAN ONLY BE ADDRESSED (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEB SITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING.)

The meeting closed at 9.35pm.

Draft minutes of the Monthly Meeting of the Glynneath Town Council held in Bethania Community Centre @ 7pm on Tuesday 13th September 2016

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett (left the meeting @ 8.25pm);
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Clive Harris;
Councillor Dr. Del Morgan;
Councillor Eddie Jones;
Councillor Janet Gregory;
Councillor Philippa Richards.

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Mrs R D Jones (left the meeting 8.45pm); Phil Davies (left the meeting 8.45pm);
Roger Simons (left the meeting @ 8.45pm);
Gerry Reynolds (left the meeting at 8.30pm).

ABSENT/APOLOGIES:
Councillor Chris Williams (family commitments);
Councillor Helen Williams (family commitments);
Councillor Janice Jenkins (no apologies received);
Councillor Vicky Sleep (work commitments).

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
The Mayor announced the sad death of Councillor Alf Siddley in early August 2016. The Council passed on their condolences to Alf`s family & friends. There then followed a minutes silence.`

The Mayor then congratulated Councillor Chris Pavett on his ordination as a full minister of his church.

3) APOLOGIES FOR ABSENCE:
Councillors Chris Williams & Helen Williams had sent their apologies due to family commitments. Councillor Vicky Sleep had sent her apologies due to work commitments. No apologies had been received from Councillor Janice Jenkins.

4) DECLARATIONS OF INTEREST:
Councillor Dr Del Morgan declared his interests as both a County Councillor of NPTCBC & as an employee of One Voice Wales. Councillor Eddie Jones declared his interest as a County Councillor of NPTCBC.

5) REPORT ON CRIME & POLICING:
The reported crime figures for Glynneath for July 2016 (from the South Wales Police website – www.police.uk/south-wales/175/) were as follows:

Anti-Social Behaviour (including Vandalism) – 5;
Burglary – 2;
Criminal Damage & Arson – 4;
Drug Related Crime – 2;
Other Theft – 2;
Shoplifting – 2;
Violent & Sexual Offences – 3.
TOTAL – 20.

The above South Wales Police Website is being updated monthly & results of arrests in connection with the reported crime in the area can now be viewed on the site.

NOTE: The next PACT meeting is due to take place on Wednesday 21st September 2016 – 6.30pm @ St. Mary`s Church Hall, Cwmgwrach.

PCSO Barrie Jones is retiring at the end of September 2016. There has been no news as to a replacement in the area to the date of this meeting.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 12th JULY 2016:
There were no amendments to the minutes of the above meeting.

7) CONFIRM THE MINUTES OF THE MEETING OF 12th JULY 2016 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the above meeting as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF 12th JULY 2016 & AGENDA ITEMS:
a) Minute 8a – 12/7/2016 – Commemoration of the late Councillor Joan Bodman – The Clerk reported that the bench, to be placed in the Dynamic Park, now had been varnished & had had the plaque attached. He will be meeting with the Park Supervisor & Cemetery Supervisor on the 19th September 2016 to see when it could be erected.

b) Minute 8b – 12/7/2016 – The Vale of Neath Health Centre – Since the last meeting, several items of correspondence relating to the Health Centre have been received from Christina Rees M.P., Jeremy Miles A.M., Dr. Dai Lloyd A.M., Bethan Jenkins A.M. & Suzy Davies A.M. who have all lobbied the Welsh Assembly Cabinet Secretary for Health, Well-Being & Sport (Vaughan Gethin A.M.) and the Cabinet Secretary has given them all the same reply – “Officials have been working directly with Welsh Water to assist the developers in progressing the diversion works required. Negotiations are nearing completion and we hope to be in position to exchange contracts for the land within the next couple of months.”

It was reported by several Councillors that the work required by Welsh Water to find the pipeline had been completed & that when they met with Jeremy Miles A.M. he had been assured by the Welsh assembly Government that the transfer of land to the developer had already progressed. However, this does not seem to be the case in view of the answer given by Vaughan Gethin.

The Council will contact all A.Ms & the local M.P. to keep lobbying the Welsh Assembly Cabinet Secretary to try to get the building of the new Health Centre started as soon as possible.

c) Minute 8c – 12/7/2016 – The damaged road surface in Earlsfield Close & Sunken Pavements & Drop Kerbs – It was reported that the above work has been carried out. THIS ITEM IS NOW CLOSED.

d) Minute 8d – 12/7/2016 – Ongoing Projects – The Project Committee have not met since the last full Council meeting.

e) Minute 8e – 12/7/2016 – The Council providing a skip to replace the one withdrawn by Keep Wales Tidy – All quotes have been received & an application to a grant provider is being prepared.

f) Minute 8f – 12/7/2016 – Update on the Future of Trem Y Glyn Residential Care Home – A public meeting was held in the Glynneath Town Hall at 11am on Wednesday 17th August 2016 where it was stated that the Care Home would remain at its present site for the next six (6) years and a review to the its future would take place in 2021. It was also stated that there is an ongoing reduction for the need for care places throughout Neath Port Talbot, especially in the Vale of Neath, which could affect the next review. (Figures were not made available to the public at the meeting).

Councillor Dr. Del Morgan has asked for all figures collated by the Care Services of Neath Port Talbot County Borough Council on which they have based the above decision but has, to date, received nothing from them.

Following the public meeting, it was decided that the outcome was unacceptable to this Council and that the Trem Y Glyn Action Group be reset up. Anyone wishing to join the Action Group should contact Councillor Carolyn Edwards – 01639720083, Councillor Dr. Del Morgan – 01639722300 or Councillor Tony Pritchard – 01639720263.

g) Minute 8g – 12/7/2016 – Youth Participation in Town/Community Councils – There has been no interest shown by the young people (16-25) in becoming the Youth Representative to the Town Council. It is hoped that there as there is a new in-take to the local sixth forms that someone may indicate an interest in the next few months.

h) Minute 8h – 12/7/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway and Signage Projects – Progress is being made on the Civic Pride Project with the idea of a “Town in Bloom” campaign being developed. This will be discussed further after the next Regeneration Group meeting scheduled for early October 2016.

i) Minute 8i – 12/7/2016 – Christmas 2016 (Issue of tokens to children under 11 for a gift at Santa`s Grotto) – The Clerk will issue the tokens to both schools in early November 2016.

There was a discussion on how the younger children of the Town (pre-school age) would receive their gift from Santa if tokens were only issued to junior school age children and it was decided that discretion would need to be used on the evening of the Christmas Lights Celebration as to this problem.

A date for the celebration will be set in the Council`s October meeting.

j) Minute 8k – 12/7/2016 – The transfer of the Council`s Accounts from Barclays Bank to the TSB – The Clerk reported that all account transfers were now complete. THIS ITEM IS CLOSED.

k) Minute 8n – 12/7/2016 – New Bus Shelter in Glynneath West Ward – There was no update available at this meeting.

l) Minute 8o – 12/7/2016 – Litter/Rubbish in the Area – There still continues to be problems throughout Glynneath with the refuse collectors leaving both rubbish & recycling (including food recycling) on the roads & lanes after they call on the days of the scheduled collections. Several residents have complained directly to NPTCBC, Waste Management Services but have all received the same reply, “The collections will be monitored to ensure that the rubbish is cleared by the Collectors.”, but this does not seem to be being done. The County Councillors will again speak to the Head of Waste Management at NPTCBC asking for the relevant officers to call to Glynneath on collection days to look at this problem.

m) Minute 8p – 12/7/2016 – Back Up Fire Engines for Incidents in Glynneath – The reply from the Mid & West Wales Fire & Rescue Service to the questions asked following the Council`s June 2016 meeting was as follows:

1) We checked numerous locations in Glynneath to ensure that we had an accurate picture of the sequence of stations that would be dispatched to incidents in Glynneath, and these are: Glynneath, Seven Sisters, Hirwaun is the third appliance and is dispatch by the South Wales Fire & Rescue Service. On one occasion Glynneath & Neath Fire appliances were the first & second appliances in attendance.

The approximate distances are:
Seven Sisters – 7.6 miles;
Neath – 11.5 miles; &
Hirwaun (SW Fire & Rescue) – 6.2 miles.

2) Over the last five complete financial years (2011-2016), on average Abercrave has been available 97% of the time, Seven Sisters 85% of the time & Glynneath 88% of the time. (Neath is a fulltime station). We do not hold figures for Hirwaun as the Hirwaun Station is part of the South Wales Fire & Rescue Service.

3) Please note that the information for 2011 to 2014 is not currently held on our current database and we are therefore only able to provide the information for the last two financial years (2014-2016). Over this time, the number of times the following fire stations have had to “stand down” due to insufficient crew to “man the pump” is given below:

Abercrave – 2 Occasions;
Seven Sisters – 12 Occasions; &
Glynneath – 10 Occasions.

we cannot provide figures for Hirwaun as the station is part of the South Wales Fire & Rescue Service.

4) The attached spreadsheet shows figures for the last seventeen incidents in Glynneath with the attending base station & the time taken to attend:

3rd May 2016 – Seven Sisters Crew – 17.06 minutes;
3rd May 2016 – Glynneath Crew – 11.28 minutes;
8th May 2016 – Glynneath Crew – 8.58 minutes;
11th May 2016 – Glynneath Crew – 6.48 minutes;
27th May 2016 – Glynneath Crew – 12.56 minutes;
27th May 2016 – Seven Sisters Crew – 17.51 minutes;
27th May 2016 – Glynneath Crew – 0.11 minutes;
27th May 2016 – Seven Sisters Crew – 7.96 minutes;
27th May 2016 – Glynneath Crew – 8.43 minutes;
28th May 2016 – Seven Sisters Crew – 18.43 minutes;
6th June 2016 – Glynneath Crew – 9.76 minutes;
7th June 2016 – Glynneath Crew – 17.48 minutes;
7th June 2016 – Glynneath Crew – 7.61 minutes;
9th June 2016 – Glynneath Crew – 6.28 minutes;
12th June 2016 – Glynneath Crew – 6.98 minutes;
16th June 2016 – Neath Crew – 11.86 minutes;
21st June 2016 – Glynneath Crew – 15.98 minutes.

After examining the figures the Council decide to invite a representative of the Mid & West Wales Fire & Rescue Service to a future meeting to discuss them further.

n) Minute 8q – 12/7/2016 – Flowers Beds & Picnic Tables at the Welfare Park – There was no update available at this meeting.

o) Minute 8r – 12/7/2016 – Request to Manning Construction to reopen part of the Welfare Hall site as a car park until they are ready to commence their Development – the Clerk reported that he had not received a reply to his letters of 28th June 2016 & 2nd August 2016. He will write for a third time to the company.

p) Minute 8s – 12/7/2016 – Dog Mess in the Children`s Play Area in the Welfare Park – After a meeting with the fencing contractor at the site on 31st August 2016 it was found that the area needed to be fenced around the play equipment & grassed area where the children play (leaving a walk way alongside the tennis courts) is 217 metres. Quotes were obtained to supply & fit 1.2 metre high bow-top fencing & 1.2 metre high twin wire fencing, both with 4 metre wide x 1.2 metre high double leaf gates (will be used for access to the area) and these were 14,497.24 plus VAT = 17,396.69 & 10,062.46 plus VAT = 12,074.95 respectively.

In view of the high figures quoted it was decided to continue to monitor the number of incidents reported over the next three to six months & discuss further after that period.

THE COUNCIL, REQUEST THAT ALL DOG OWNERS WHO WALK THEIR DOGS IN THE WELFARE PARK, PLEASE CLEAN UP AFTER THEM AND PLACE THE BAG IN THE BIN PROVIDED JUST OUTSIDE THE PARK GATES IN ADDOLDY ROAD.

q) Minutes 8t & 8u – 12/7/2016 – Under 15 Tennis Coaching & Junior Tennis Tournaments at the Welfare Park – It was reported that the individual who is obtaining his Level 3 Coaching Badge will complete the course by October 2016 and will be willing to take up coaching of any local children or adults who wish to attend by the beginning of the 2017 season.

There was no update available for this meeting with regards to future junior tournaments.

r) Minute 8w – 12/7/2016 – Publishing the Adoption of the Members Code of Conduct, Wales – The Clerk reported that after speaking to several clerks of other Town & Community Councils in NPTCBC and checking with the Evening Post, it would not be feasible to post a block notice as the dates of adoption differ from Council to Council. as to the possibility of publishing the notice in the local Community Magazine, this is not possible at this time as clarification on the law to publish the notice in a local periodical would need to be sought. The Clerk will speak to the Legal Department of the Unitary Authority & report back in the October meeting.

s) Minute 8y – 12/7/2016 – The Marking of the Retirement of the Long Serving Postmaster & Postmistress – There had been no suggestions received from Councillors on how to mark the retirement of Mr & Mrs Richards to the date of this meeting.

t) Minute 18a – 12/7/2016 – The Trees in and Around the Lancaster Close Car Park – The County Council, had attended and cut back the trees on the car park but as they do not own the adjacent land, could do nothing to the trees encroaching over the walkway near the car park. THIS ITEM IS NOW CLOSED.

u) Minute 18b – 12/7/2016 – The Crown of the Tree on the Corner of Min Y Coed & Morfa Glas – The County Arborist has visited the site and as the crown of the tree was reduced by the allowable amount in April 2016, does not plan to reduce it further in this financial year. THIS ITEM IS NOW CLOSED.

v) Minute 18c – 12/7/2016 – The Old Age hall in Whitting Street – Councillor Bob Stevens reported that he had been unsuccessful in obtaining any further information regarding the ownership of the hall but would continue to try to find out who the owner is. NOTE: THE HALL IS NOT OWNED OR OPERATED BY EITHER THE GLYNNEATH TOWN COUNCIL OR THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL.

9) OTHER REPORTSREPORTS FROM COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES:
Councillor Dr. Del Morgan reported that he had attended a site meeting at the Pen Y Cymoedd Wind Farm and that Vattenfall had agreed to do some refurbishing work on some of the back lanes in Glynneath as a favour to the community. They had agreed to liaise with any local association (not individuals) who wish them to carry out this type of work but did not give assurances that all requests would be carried out.

10) PLANNING APPLICATIONS:

COUNCILLORS DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLORS OF NEATH PORT TALBOT COUNTY BOROUGH COUNCIL & LEFT THE MEETING.

21st July 2016 – REF: P2016/0610 – Applicant – Mr Gerald Lewis of 19, Llygad Yr Haul, Glynneath SA11 5RL – Single storey front extension 19, Llygad Yr Haul, Glynneath; 15th August 2016 - Ref: P2016/0385 - Applicant - Mr R Kumar of Kumar Stores, 15 Furnace Terrace, Neath SA11 2EE - Variation on condition 22 of application ref: P2014/1176, granted on 11th August 2015 to amend approved plans which includes amending Drawing PL001; Location Plan PL001 Rev B; PL110 Rev A to PL110 Rev D (amendments to the rear elevation, floor plan & layout top the retail area and air conditioning area, bin store & staff facilities and access to the flats on the 1st floor); amending Drawing PL111 Rev B to PL111 Rev F (amendments to the roof plan including creation of a flat roof area & repositioning of access to the flats); amending Drawing PL131 Rev A to PL131 Rev C (showing amendment to shop area, WC & roof pitch(; amendment to Drawing PL141 Rev B to PL141 Rev D (amendment to side elevation due to repositioning of shop access) & amending Drawing PL142 Rev A to PL142 Rev D (amending the shop front and roof pitch on the rear elevation & the boundary treatment to the side elevation and access to the 1st floor) The Crown Inn Development, High Street, Glynneath SA11 5BR;
22nd August 2916 – Applicant – Hirwaun Power Limited of 49 York Place, Edinburgh EH1 3JD – Regulation 6 Notice – Hirwaun Power Station – Section 153 of the Planning Act 2008 & Regulation 6 of the Infrastructure Planning (Changes to & Revocation of, Development Consent Orders) Regulations 2011 – Notice of application to make a non-material change to the Development Consent Order for the Hirwaun Generating Station 2015 (SI2015/1574) as corrected by the Hirwaun Generating Station (Correction) Order 2015 (SI 2015/0000) (See Planning application Ref: P2016/0748 below);
24th August 2016 – Ref: P2016/0651 – Applicant – Mrs Gemma Jones of 34 Robert Street, Glynneath, SA11 5EG – Two storey side & rear extension with 1st floor Juliet balcony & single storey rear extension 34, Robert Street, Glynneath SA11 5EG; 24th August 2016 - Ref: P2016/0738 - Applicant - BT Payphones of 4th Floor, Monument TE, 11-13, Great Tower Street, London EC3R 5AQ - Removal of public telephones at various locations throughout Neath Port Talbot (NOTE; THERE ARE NO PLANS TOP REMOVE ANY PUBLIC PHONEBOXES IN THE FOUR WARDS OF GLYNNEATH); 30th August 2016 - Ref: P2016/0748 - Hirwaun Power Limited, 49 York Place, Edinburgh EH1 3JD - Notice of Consultation (until 23/9/2016) on the Hirwaun Generating Station (Correction) Order 2015 - Ref: SI2015/0000. THE DOCUMENTS RELATING TPO THE CONSULTATION CAN BE FOUND https://Infrastructure.planninginspectorate.gov.uk/projects/wales/hirwaun-power-station/

COUNCILLORS DR. DEL MORGAN & EDDIE JONES REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE:
15/7/2016 from Safer Neath Port Talbot – Summer 2016 Edition of the “Safer, Neath” Magazine;
21/7/2016 from The Law Commission – Planning Law in Wales: A Scoping Paper;
25/7/2016 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 29th July 2016 & Minutes of their Meeting of 27th May 2016;
1/8/2016 from UnLtd – Notice of a Grant of up to 5,000 (five thousand pounds) for 10 (ten) individuals in Wales to develop ideas on “Improving Life in Rural Wales”;
2/8/2016 from One Voice Wales – Notice of Motions to be Discussed at the 2016 Annual General Meeting;
2/8/2016 from Disability Advice Project – Notice of a POSSIBLE Grant available to Carers & Those With Work-Limiting Conditions (to help people to prepare and get into work in the Neath Port Talbot Area). FOR FULL DETAILS PLEASE CONTACT MEL, JAYNE OR PAULINE ON 01633 485865 OR EMAIL Info@dapwales.org.uk;
2/8/2016 from One Voice Wales – Advice to Town & Community Councils on “Working with Young People” (Youth Representation on Town/Community Councils) ( see minute 8g above);
8/8/2016 from One Voice Wales – Notice from the Office of the Future Generations Commissioner for Wales that they have written to the First Minister & the Welsh Assembly Cabinet Minister for Economy & Infrastructure regarding the M4 Relief Road (Newport);
10/8/2016 from Neath Port Talbot County Borough Council – Notice of a Public Meeting at the Glynneath Town Hall on Wednesday 17th August 2016 to discuss proposed changes to plans relating to the Trem Y Glyn Residential Care Home, Glynneath (see Minute 8f above);
22/8/2016 from Neath Port Talbot County Borough Council, Rural Development Team – RDP Team are looking for a young person (under 25) to help create, design & produce a revamped “Regenerate NPT Neath Port Talbot” newsletter. (ANYONE INTERESTED SHOULD CONTACT THE RDP TEAM ON 01639 686077 OR EMAIL rdp@npt.gov.uk);
22/8/2016 from the Auditor General for Wales – Consultation on fees rates & fee scales for 2017-2018;
25/8/2016 from Neath Port Talbot County Borough Council, Engineering & Transport Department – Notice of changes to X55 bus service;
2/9/2016 from One Voice Wales – Agenda for the Neath Port Talbot Area Committee meeting of 14/9/2016 & Minutes for both this committee`s Annual General Meeting & Ordinary Meeting held on 8th June 2016;
2/9/2016 from One Voice Wales – Notice of Training Courses available for Councillors in South Wales for the period 1/9/2016 to 31/12/2016;
2/9/2016 from Mr W J Shulver – Request to ask questions at this meeting on 1) Grant Money Given to the Rheola Walled Garden; 2) The pathway in the Welfare Park & 3) The attitude of the Council to local people playing tennis at the Welfare Park; (Mr SHULVER WAS NOT IN ATTENDANCE AT THIS MEETING);
12/9/2016 from Neath Port Talbot County Borough Council, Engineering & Transport Department – Details of revision to DANSA 179 bus service;
12/9/2016 from Neath Port Talbot County Borough Council, Rural Development Team – Summer 2016 Newsletter.

Also received on 12/9/2016 from Bethel Baptist Chapel, Ladies Guild – A Section 137 Grant request towards staging future events.

12) REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE:
This Committee has not met since the last full Council meeting.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee met at 6pm this evening and made the following recommendations to the full Council:

a) That a new Kubota BX2350 & Fleming AR5 Tractor Mounted Deep Slitter be purchased from Celtic Mowers Ltd for use at the Welfare Park at a cost of 12,500.00 (twelve thousand, five hundred pounds) plus VAT = 15,300.00 (fifteen thousand, three hundred pounds) as the existing Kubota Tractor is 22 (twenty two) years old (It is still usable but will not be suitable to pull the above mentioned Fleming equipment. The existing tractor will be transferred up to the Cemetery to be used on the larger areas of grass which at present must be cut by a strimmer). NOTE: Three quotes had been examined by the Committee at their meeting earlier this evening);
b) That the sum of 112.00 (one hundred & twelve pounds) in respect of an unpaid invoice for an individual who had hire the Town Hall for a Table Top Sales & child`s birthday party in January & February 2016, but despite numerous letters, phone calls & visits to their home had still not paid the bill, be “written off” & that the individual be written to, to state that none of the Council`s hireable facilities would be made available to them in future until this amount was received and that once cleared any future hire MUST BE PAID FOR IN ADVANCE;
c) That the sum of 30.00 (thirty pounds) be made available for the “casual staff cover” of the Community Centre kitchen (to cover possible illness & holidays of the Centre Attendant) for them to renew their Food Hygiene Certificate when it becomes necessary.

All of the above recommendations were approved by the full Council.

18) REPORTS FROM TOWN COUNCILLORS:
Councillor Bob Stevens reported that there are trees overgrowing the lane at the bottom of Robert Street. It was reported that the trees are growing in the grounds of the Trem Y Glyn Residential care Home which is operated by Gwalia Housing. It was suggested that Councillors Stevens & Dr. del Morgan meet with representatives of Gwalia Housing at the site to look at the problem.

19) REPORTS FROM COUNTY COUNCILLORS:
There were no further reports from County Councillors.

20) DATE, TIME, VEUNE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting with take place on Tuesday 11th October 2016 @ 7pm in the Bethania Community Centre, High Street, Glynneath. The agenda for the meeting will e published on this website & on the notice boards outside the Community Centre and Town Hall by 5pm on 4th October 2016.

There were no agenda items proposed for this meeting at this time.

NOTE: MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTND THE MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO THE COUNCIL STANDING ORDERS 1d, 1e & 1f (which can be viewed on this website under public documents) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK. (ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

THE MEETING CLOSED AT 9.25PM.

DRAFT minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 12th July 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Eddie Jones;
Councillor Dr. Del Morgan;
Councillor Bob Stevens;
Councillor Janet Gregory;
Councillor Carolyn Edwards;
Councillor Philippa Richards;
Councillor Chris Williams (left the meeting @ 9pm).

COUNCIL EMPLOYEES PRESENT:
Clive Baker, Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Mrs Maura Matthews (Tenovus Cancer Care) (left the meeting 7.30pm); Dr. Dai Lloyd A.M. (joined the meeting 7.20pm & left the meeting 7.45pm); David Weaver (left the meeting 8pm);
Phil Davies (left the meeting 9.05pm); Roger Simons (left the meeting 9.05pm);
Mrs R D Jones (Left the meeting 9.05pm); Mrs P Bowen (left the meeting 9.05pm).

APOLOGIES/ABSENT:
Councillor Alf Siddley;
Councillor Janice Jenkins;
Councillor Helen Williams;
Councillor Clive Harris;
Councillor Vicky Sleep.

1) PRESIDING:
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS:
The Mayor welcomed Councillor Philippa Richards to her first meeting following her election as a Town Councillor representing the Glynneath Central Ward.

3) APOLOGIES FOR ABSENCE:
Councillor Alf Siddley had sent his apologies due to illness, Councillor Clive Harris had sent his apologies due to work commitments, Councillor Helen Williams had sent her apologies due to family commitments. No apologies had been received from Councillors Vick Sleep & Janice Jenkins.

4) DECLARATIONS OF INTEREST:
Councillor Eddie Jones declared an interest as a County Councillor of Neath Port Talbot County Borough Council, Councillor Dr. Del Morgan declared his interests as a County Councillor of Neath Port Talbot County Borough Council and an employee of One Voice Wales & Councillor Philippa Richards declared her interest as an employee of Bethan Jenkins A.M.

5) REPORT ON CRIME/POLICING:
The reported crime figures for May 2016 for Glynneath were 16. They were broken down as follows:
4 Anti-Social Behaviour;
1 Burglary;
3 Criminal Damage & Arson;
1 Drug Related Crime;
1 Other Crime;
2 Public Disorder Offences;
2 Vehicle Crimes; &
2 Violent and/or Sexual Offences.

THE NEXT PACT MEETING IS AT 6.30pm on WEDNESDAY 20th JULY 2016 AT THE BETHANIA COMMUNITY CENTRE, GLYNNEATH.

The priorities decided at the PACT meeting of 18th May 2016 were:
Speeding & the Use of Mobiles Phones by Motorists.

6. AMENDMENTS TO THE MINUTES OF THE MEETING OF 14th June 2016:
There were no amendments to the minutes of the meeting of the 14th June 2016.

7. CONFIRM THE MINUTES OF THE MEETING OF 14th JUNE 2016 AS A TRUE RECORD:
The Council resolved to approve the minutes of the meeting of the 14th June 2016 as a true record of that meeting.

8. MATTERS ARISING FROM THE MINUTES OF 14th JUNE 2016 & AGENDA ITEMS:
a) Minute 8a – 14/6/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench to be placed in the new Dynamic Park – The bench has been delivered and is stored in the Welfare Park. It will be erected in the Dynamic Park as soon as possible.

The plaque for the commemoration of the late Harry Samuel M.B.E. has been erected in the foyer of the Town Hall. THIS PART OF THIS ITEM IS NOW CLOSED.

b) Minute 8b – 14/6/2016 – The Vale of Neath Health Centre – The Clerk confirmed that letters had been sent to the local M.P., all five A.Ms, the Health Minister at the Welsh Assembly (Vaughan Gethin A.M) & the Chief Executive of the ABM University Health Board. The Minister for Health had sent a standard letter saying that he would look into the matter but would not be able to reply further until at least the 25th July 2016. The reply from ABMUHB reads as follows:

VALE OF NEATH PRIMARY CARE CENTRE DEVELOPMENT

Thank you for your letter of the 28th June 2016 regarding the concerns raised by members of the Glynneath Town Council over the delay to the progress of the new proposed Primary Care Centre for Glynneath.

The continuing delay on this project has been linked to requirements of Natural Resource Wales and compounded by recent flood events across the whole of the UK, which has necessitated for the construction of the swale to relieve a potential 1:1000 year flood situation which could affect the town of Glynneath. The developers working on behalf of the Health Board submitted a planning application for the building of the swale, which crosses part of the site of the new Primary Care Centre, in order to mitigate the flood risk. Planning permission was received for the construction of the swale at the beginning of May this year. However, just as we were beginning mobilisation plans, it was found that a large water main exists within the site, which will become exposed as a result of the flood relief channel (swale) requiring a vertical diversion of the mains. Unfortunately, Dwr Cymru Welsh Water were unable to provide details plans as to the exact position of the mains on the site and we are therefore having to undergo the drilling of bore holes before work on the swale can commence.

The developers working on behalf of the Health Board have been working closely with the Economy, Skills & Natural Resources Group of the Welsh Government, wo are the owners of the land, and Dwr Cymru Welsh Water to determine the exact works required and the associated costs. We have been informed that on 1st July 2016, there was a meeting of all parties to agree the principles and costs so that work can be progressed on the mains.

The development of the new Primary Care Centre for Glynneath remains a commitment for the Health Board and despite the protracted delays, will continue to remain a commitment. We have also continued to liaise with the GP Practice so that they are fully informed of the situation. If you and your members would find it helpful, colleagues from the Primary & Community Services Delivery Unit, who are directly involved with the development, would be happy to attend a meeting of the Town Council to explain in more detail and hopefully, be able to provide an estimated time scale for the start of the development.

PAUL ROBERTS,
CHIEF EXECUTIVE ABMUHB

The response fro JEREMY MILES A.M. was as follows:

“Thank you for your letter of the 28th June outlining your concerns regarding the delay in the construction of the Vale of Neath Health Centre.

I too share your concerns and enclose copies of correspondence with the Welsh Government & ABM University Health Board for your information.

I also enclose a copy of a press statement released to the Evening Post this afternoon (30/6/2016).

I hope that this will be of assistance to the Town Council and I will, of course, keep you posted of any information I receive.”

JEREMY MILES`S LETTER TO VAUGHAN GETHIN A.M., CABINET SECRETARY FOR HEALTH, WELL-BEING & SPORT, dated 24th June 2016, READS:

“Due to concerns now being raised by my constituents I would be grateful if you could advise the proposed timeline for the construction of the Vale of Neath Primary Care Health Centre.

Would it be possible to advise what steps are remaining to enable construction to start, plus any variables that may affect the timing or any other aspect of the centre?

Please be advised that I have also written to Paul Roberts, Chief Executive of ABM University Health Board, regarding these matters.”

(The letter to Paul Roberts is the same except in the last paragraph where the name of Vaughan Gethin A.M. replaces Paul Roberts Chief Executive ABMUHB).

JEREMY MILES`S PRESS STATEMENT of 3oth June 2016 READS:

“In light of the fact that the construction of the Vale of Neath Health Centre was expected to commence in the spring/summer of this year and we are now in July, along with many constituents, several of whom have been in touch with me, I am anxious for the development of this vital centre to begin.

I have therefore written to both Vaughan Gethin AM, Cabinet Secretary for Health, Well-Being & Sport, and Paul Roberts, Chief Executive of ABM University Health Board, asking for advice and clear guidance on the steps remaining to allow the construction to start, and details of any factors that may affect the timing or any other aspect of the building work.

I will continue to press the Welsh Government & ABMUHB on this. The development of the Health Centre remains a priority for my constituency and I will keep my constituents informed of the progress as and when I receive information.”

NO RESPONSE HAD BEEN RECEIVED FROM THE M.P. for NEATH, SUZY DAVIES AM or CAOLINE JONES AM. HOWEVER, DR. DAI LLOYD AM WAS IN ATTENDANCE ON BEHALF OF HIMSELF & BETHAN JENKINS AM WHO COULD NOT ATTEND THIS MEETING.

Dr. Lloyd stated that he had met with representatives of the Vale of Neath Medical Practice at least eight years ago to discuss the problem of the expanding practice being housed in the existing surgery and agreed with the Council that the time delays were now unacceptable.

Several Councillors expressed frustration in some of the delays as in modern engineering there are machines, which most builders & especially major developers use, which can detect underground pipelines in an instant and that Natural Resource Wales were being overcautious in the extreme on the 1:1000 year flood projection.

Dr Lloyd said that he could understand the frustration of local residents in the Neath Vale and that he and Bethan Jenkins would ask to meet with the Chief Executive of the local Health Board and Vaughan Gethin (Minister for Health, Well-Being & Sport at the Welsh Assembly) at the same time to try to get the process “speeded up” in at least the commencement of the building of the new Health Centre as the existing surgery is now, and has been for several years, not “fit for purpose”.

The Chair thanked Dr Lloyd for attending & Dr Lloyd left the meeting.

c) Minute 8d – 14/6/2016 – The Damaged Road Surface in Earlsfield Close & Sunken Pavements and Broken Dropped Kerbs – There was no update available at this meeting.

d) Minute 8e – 14/6/2016 – Ongoing Projects, The Upgrade of the Memorial at the Welfare Park – The Project Group has not yet met but they will update the full Council at the next meeting following after they do.

e) Minute 8f – 14/6/2016 – The Council providing a Skip, Once a Month to Replace Skip Withdrawn by Keep Wales Tidy – The application for grant funding will be prepared in time for the next round of the Maesgwyn Wind Farm Community Benefit Fund – September 2016.

f) Minute 8g – 14/6/2016 – Update on the Future Site for the Trem Y Glyn Residential Care Home – The study, to be carried out by NPTCBC, is still awaited. Any future information will be reported to the Council by our County Members.

g) Minute 8h – 14/6/2016 – “Youth Participation in Town/Community Councils” – There has been no responses to the posters/facebook notice on this item. The Clerk will contact the Clerk of Pontardawe Town Council for the contact details of the local schools so that Councillor Dr Del Morgan, as the Council`s Liaison Representative with the Children`s Unit, can visit the schools as a follow up to the Unit`s visits in April 2016. This course of action was agreed by full Council.

h) Minute 8i – 14/6/2016 – The Glynneath Regeneration Group Civic Pride & “Gateway & Signage” Projects – A large scale plan of the signage can be viewed at NPTCBC, Civic Centre, Port Talbot who are looking for funding for both of the above projects. (NOTE: REGENERATION PROJECTS ARE ADMINISTERED BY THE COUNTY BOROUGH COUNCIL, NOT THE TOWN COUNCIL).

i) Minute 8j – 14/6/2016 – Christmas 2016 (Issue of Tokens to Children Under 11 re: Gift at Santa`s Grotto) – The Clerk will prepare the tokens for issue to the two junior schools & local creches to be distributed in early November 2016.

j) Minute 8k – 14/6/2016 – The County/Town & Community Council Liaison Forum – The next meeting will take place in September 2016. Members were asked to submit any proposed agenda items they wish to be discussed by 23rd August 2016 to the Clerk so that he could pass them onto Jayne Woodman-Ralph at NPTCBC. THIS ITEM IS NOW CLOSED.

k) Minute 8l – 14/6/2016 – Switch of Council`s Accounts from Barclays Bank to TSB – The Clerk reported that the accounts are now open at the TSB, Glynneath and all monies in the Reserve Saver, Maesgwyn Saver & Selar Extension Saver had been transferred over from the Barclays accounts. There are some outstanding cheques on the Barclays Current Account and as soon as these are paid the Clerk will arrange for all direct debit payments to be transferred to the TSB Account, will contact all debtors who pay via BACS to tell them the new account details and will arrange to close the Barclays Accounts in mid August 2016. The full Council agreed that the Clerk could register for Internet Banking on the new TSB accounts.

l) Minute 8m – 14/6/2016 – The Post Box in Heol Y Glyn – Councillor Dr Del Morgan reported that the post box is now reopen. THIS ITEM IS NOW CLOSED.

m) Minute 8n – 14/6/2016 – Opening Times for Tennis Courts, Bowling Green & Key Holders for Facilities at the Welfare Park – Due to the Council seeking further advice, this item will be discussed in “Closed Session”.

n) Minute 8o – 14/6/2016 – New Bus Shelter in Glynneath West Ward – The item will be updated when more information is received.

o) Minute 8p – 14/6/2016 – Litter/Rubbish in the Area – It was reported by Councillors in each Ward that the refuse collectors are STILL NOT CLEARING UP WHEN THEY DROP ITEMS ON THE COLLECTION DAYS. The County Councillors will speak to the Head of Waste Management.

p) Minute 8q – 14/6/2016 – Back Up Fire Engines for Incidents in Glynneath – Mid & West Wales Fire & Rescue Service have not replied to the letter dated 28th June 2016 in which the Council asked the following questions:

1) To clarify in which order the appliances (pumps) are dispatched to incidents in Glynneath?
2) How often are the Glynneath pump, Seven Sisters pump, Hirwaun pump & Abercrave pump “off the run”?
3) How many times have the personnel of the above stations been called & then asked to “stand down” as there have not been enough trained personnel in attendance to “man the pumps”?
4) To ask for the times taken to attend incidents in Glynneath on the last twenty five occasions for all of the four stations named above and the Neath Station?

If they do not respond by 31st July 2016, the Clerk will send a “reminder letter”.

q) Minute 8r – 14/6/2016 – Discuss Request for Flower Beds & Picnic Tables at the Welfare Park – There was no update available for this meeting.

r) Minute 13e – 14/6/2016 – Request to Manning Construction to Reopen Part of Their Site as a Car Park Until they are ready to Start Their Development – The Clerk reported that he had written to Manning Construction on the 28th June 2016 but had not received a reply.

s) Minute 18a – 14/6/2016 – Dog Mess in the Children`s Play Area at the Welfare Park – The Clerk reported that he had not had a chance to meet with the fencing contractor to obtain a quote but will do so as soon as possible.

t) Minute 18b – 14/6/2016 – Under 15 Tennis Coaching – There was no update available on this item.

u) Minute 18c – 14/6/2016 – Junior Tennis Tournaments – The organiser of the tournaments has contacted Councillor Bob Stevens to say that whilst there is a dispute going on relating to the tennis courts that he would prefer not to try to organise a tournament at the Welfare Park this season.

v) Agenda item 8a – Presentation/Q & A Session with Mrs Maura Matthews of Tenovus Cancer Care on their Proposed Project for Glynneath (A Professionally Led Health & Well-Being Service in Glynneath) – Tenovus Cancer Care intend commencing a project in Glynneath from the 1st November 2016 which will focus on reducing incidents of, increase the uptake of screening for, improve symptom awareness of & promote early detection of cancer by establishing a relationship with the Community through the existing
Medical Practice, Statutory Organisations & Local Businesses, build on existing partnerships with NPTCBC, ABMU Health Board, Public Health Wales, Community Pharmacies Wales & Communities First and to recruit and train Community Health Volunteers to deliver the project on a day to day basis. The delivery of the project will involve a short, on-line, Health Check Questionnaire, the Quit with Us smoking cessation programme, the Have a Word Alcohol Awareness programme, the Here Comes the Sun Programme & Weigh to Go Programme which are presently in place but not in the Glynneath area. The entire programme will be run to compliment the services already offered by the Vale of Neath Practice and both the practice & the Practice patients Participation Group have been consulted on this project.

Funding for the first twelve months of the project is already in place.

Mrs Matthews stated that contrary to popular belief only 5% to 10% of Cancers were hereditary and despite much contradictory advice published about different types of cancer, Tenovus only concentrate on proven medical advice in their projects.

She was asked how Tenovus would identify the people in the local population who would most benefit from the project & she replied that this would be done via the Health check & in liaising with the existing medical practice.

The Council asked what would happen after the first twelve months of the project and they were assured that Tenovus would continue to support the trained volunteers wherever & whenever support was needed.

Mrs Matthews left several support packs which can be found in the Bethania Community Centre for the time being & will be available in the Vale of Neath Medical Practice, the local Chemists, local businesses & the Glynneath Training Centre form the commencement of the project.

The council thanked Mrs Matthews for attending & she left the meeting.

w) Agenda item 8b – Adoption of the New Financial Regulations, Wales – Minute 10 of the annual General Meeting (10/5/2016) stated that the Financial Regulations, Wales were in the process of being amended and would be adopted fully when the amendments had been received. The amendments made relate to Procurement of Contracts & Services and full copies of the amended regulations had been sent out to all Councillors prior to this meeting. The Regulations were examined & the Council voted to adopt the new regulations.

Whilst this item was being discussed, the Clerk informed the Council that NPTCBC, Legal Department had sent an email to all Town/Community Councils stating that the Welsh Assembly Government required each of them to publish a notice in the press that they have adopted the new Member`s Code of Conduct. He had spoken to several local clerks who had requested if the notice could be posted in the Community Magazine, at a cost of one hundred & fifty pounds, opposed to the Evening Post, at a cost of four hundred & eighty nine pounds. The Council asked the Clark to re-contact the Clerks to see if all the councils could negotiate a “special” price with the Evening post for a “block” notice. (The Legal Department of NPTCBC had stated that it was up to each individual council where they published the notice).

x) Agenda Item 8c – Section 137 Requests for 1/1/2016 to 30/6/2016 – The following Section 137 requests were received between the above dates:
1/2/2016 – a request for donation from CISS (Cancer Information & Support Services);
3/2/2016 – a request for donation from Tenovus Cancer Care;
8/2/2016 – a request for donation from Teenage Cancer Trust;
15/2/2016 – a request for donation from Shopmobility, Neath Port Talbot;
15/2/2016 – Urdd Gobaith Cymru – request for donation towards the 2016 Urdd National Eisteddfod;
8/4/2016 – request for financial assistance from The Carers Trust, Swansea Bay & Neath;
25/4/2016 – request for a two hundred pounds donation towards their Harvest Lunch for Senior Citizens from Peniel Silver Lining;
8/6/2016 – request for donation from Shelter Cymru.

The above were all discussed but only the request from the Peniel Silver Lining came under the regulations of Section 137 as the others were requested for projects/events which will take place outside the four wards of Glynneath.

The Council voted to award the full two hundred pounds to Peniel Silver Lining.

y) Agenda Item 8d – Discussion on the Retirement of Mr Keith Richards & Mrs Linda Richards as Postmaster & Postmistress in Glynneath – Keith & Linda had recently retired from their posts but had served Glynneath as Postmaster & Postmistress for many years. The Council decided to explore ways of marking their retirement & Councillor Dr Del Morgan asked the remaining Councillors to send any ideas they may have in to the Clerk for discussion at future meetings.

9. OTHER REPORTSREPORTS FROM THE COUNCIL`S REPRESENTATIVES ON EXTERNAL COMMITTEES:
There were no reports for this meeting.

10. PLANNING APPLICATIONS:
21/6/2016 – Ref: P2016/0197 – Applicant: Mr John Carroll of JTH Developments, Arfryn, Intervalley Road, Banwen, Neath SA10 9LR – Demolition of existing nursing home & construction of four terraced dwellings at Maesyffynon House, Morfa Glas, Glynneath SA11 5EP (Amendment to original application received on 11th April 2016).

11. WRITTEN CORRESPONDENCE:
17/6/2016 from One Voice Wales – request for completion of Welsh Assembly Government`s return on Annual Monitoring – Code of Practice, Workforce Matters;
17/6/2016 from Welsh Assembly Government – notice that the Welsh assembly are looking to recruit members of the Arts Council for Wales;
17/6/2016 from One Voice Wales – details of a repayable grant from the Welsh Assembly (“Green Growth, Wales”) for delivering energy efficiency, renewable energy & resource efficiency projects in Wales;
24/6/2016 form the Ombudsman for Wales – The Ombudsman`s 2015-2016 Report;
24/6/2016 from Neath Port Talbot County Borough Council, Waste Services Department – details of Resident Side Waste Restrictions;
24/6/2016 from Neath Port Talbot County Borough Council, Legal Department – notice that the County Borough have adopted the Revised Members` Code of Conduct – Section 51 of the Local Government Act 2000;
27/6/2016 from The Public Services Staff Commission for Wales – annual report – January to March 2016;
29/6/2016 from the Welsh Assembly Government – notice that the Welsh Assembly are recruiting members for the Advisory Committee for Building Regulations Wales;
4/7/2016 from the Welsh Assembly Government – written statement on Collection & Management of Devolved Taxes;
4/7/2016 from Mr Wayne Sedgmore – letter relating to alleged incident in the Welfare Park on 28th May 2016 (to be read in “Closed Session – see Minute 8m above);
7/7/2016 from the Welsh Assembly Government – notice that the Welsh Assembly are looking to appoint new Vice-Chairs & members to NHS Wales (Health Boards – Abertawe Bro Morgannwg, Anuerin Bevan, Cardiff & The Vale, Powys & Public Health Wales);
8/7/2016 from One Voice Wales – details of “Fly a Flag for the Commonwealth” Day (13th March 2017);
8/7/2016 Neath Port Talbot County Borough Council – details of the “Older Persons Council” (If over 50 & interested in joining the Older Person`s Council, please phone 01639763418 or visit www.nptolderpersonscouncil.org.uk

There were no Section 137 requests received between 15th June 2016 & 30th June 2016.

12. REPORTS FROM THE CEMETERY COMMITTEE:
This Committee has not met since the last full Council meeting. Due to illness & unavailability of several members of this Committee it was decided that the meeting requested at last month`s meeting will not take place until further notice.

13. REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE:
This Committee has not met since the last full Council meeting.

14. REPORTS FROM THE HUMAN RESOURCES COMMITTEE:
This Committee will only meet when necessary.

15. REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
This Committee has not met since the last full Council meeting.

16. REPORTS FROM THE PROJECT ACTION GROUP COMMUNITY:
This Committee will only meet when necessary.

A request was made by Councillor Carolyn Edwards & seconded by Councillor Chris Pavett that this Committee meet in August 2016. The Clerk will email members asking for their availability & will convene a meeting accordingly.

17. REPORTS FROM THE FINANCE & AUDIT COMMITTEE:
This Committee only meets quarterly. They will next meet at 6pm on Tuesday 13th September 2016.

18. REPORTS FROM TOWN COUNCILLORS:
Councillor Bob Stevens gave the following reports:

a) He had been contacted by a resident of New Street complaining that the trees & bushes were encroaching into the car park in Lancaster Close and across the walkway between Lancaster Close & the Library. The County Councillors will contact NPTCBC, who are responsible for the maintenance of the car park asking them to attend to cut back the overgrown trees & bushes.

b) That the crown of a large tree on the corner of Morfa Glas & Min Y Coed was growing both over the road & the garden of the house adjacent and a local resident had requested that the crown be reduced. The County members will contact the NPTCBC Arborist requesting that he attend to see if the crown of the tree can be reduced.

c) That he had been approached by members of the Wednesday Club to see if anything could be done to improve both the interior & exterior of the property know as the Old Age Hall in Whitting Street. The hall IS NOT OWNED BY EITHER THE GLYNNEATH TOWN COUNCIL OR THE NEATH PORT TALBOT COUNTY BOROUGH COUNCIL so to progress this request, the owner of the property would need to be established and a request for improvements would need to be sent to this owner. Councillor Stevens will revisit with members of the Wednesday club to see if he/they can find out who owns the property.

19. REPORTS FROM COUNTY COUNCILLORS:
There were no other reports from the County Councillors.

20. DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING:
The next full Council meeting will take place at 7pm on Tuesday, 13th September 2016 in the Bethania Community Centre, High Street, Glynneath. The agenda for this meeting will be posted on the notice boards outside the Town Hall & Community Centre & on this website by 5pm on Tuesday 6th September 2016. There were no agenda items put forward at this time.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT MAY BE ONLY ABLE TO ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDER, WHICH CAN BE VIEWED ON THE COUNCIL`S OFFICIAL WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING, TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

DRAFT minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 14th June 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Clive Harris;
Councillor Dr. Del Morgan;
Councillor Eddie Jones;
Councillor Helen Williams;
Councillor Janet Gregory.

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council, Clive Baker.

MEMBERS OF THE PUBLIC PRESENT
Mrs. G M Harris (left the meeting at 8.15pm);
Mrs. C Rees (left the meeting at 8.15pm);
Mrs. R D Jones (left the meeting at 8.15pm);
Mrs. P Bowen (left the meeting at 8.57pm);
Mrs A Pike (left the meeting at 8.57pm);
Mr. R Simons (left the meeting at 8.57pm);
Mr G Walker (left the meeting at 7.30pm);
Mr G Reynolds (left the meeting at 8.05pm);
Mr W J Shulver (left the meeting at 8.15pm);
Mr D Pike (left the meeting at 8.57pm).

ABSENT/APOLOGIES
Councillor Alf Siddley (Illness);
Councillor Chris Williams (Work commitments);
Councillor Janice Jenkins (Work Commitments);
Councillor Vicky Sleep (Work commitments).

1) PRESIDING
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS
The Mayor announced that his Inauguration Service will take place at 2.30pm on Sunday 14th August 2016 at Bethel Chapel and will be followed by a short reception at the Glynneath Town Hall. Invitations will be issued in the near future & if there needs to be any change to the date, time or venue, the Mayor will inform the Council at the July meeting.

3) APOLOGIES FOR ABSENCE
Councillor Alf Siddley had sent his apologies due to illness and Councillors. Chris Williams, Janice Jenkins & Vicky Sleep had sent their apologies due to work commitments.

4) DECLARATIONS OF INTEREST
Councillor Eddie Jones declared his interest as a County Councillor of Neath Port Talbot County Borough Council. Councillor Dr. Del Morgan declared his interest as both a County Councillor of Neath Port Talbot County Borough Council and an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING
The reported crime figures on the South Wales Police website (www.police.uk/south-wales/175/) for Glynneath for March 2016 were 25 and were broken down as follows:
Anti-Social Behaviour – 7;
Bicycle Thefts – 0;
Burglary – 1;
Criminal Damage & Arson – 5;
Drug Related Crime – 1;
Other Crime – 0;
Other Theft – 1;
Possession of Weapons – 0;
Public Disorder – 1;
Robbery – 0;
Shoplifting – 0;
Theft from a Person – 0;
Vehicle Crime – 1;
Violent & Sexual Offences – 8.

NOTE: The next PACT meeting will take place at 6.30pm on Wednesday 20th July 2016 in the Bethania Community Centre, High Street, Glynneath. Everyone is welcome to attend.

The priorities agreed at the PACT meeting held on 18th May 2016 were:
Speeding & the use of mobile phones by drivers.

6) AMENDMENTS TO THE MINUTES OF THE MEETING HELD ON 10th MAY 2016
Minute 8p(5) reads “ That a new, itemised key register be set up & all hirers must resign for keys but will only be given keys to specific areas detailed in the hire agreement”. It should read “That a new, itemised key register be set up & all hirers must re-sign for keys but will only be given keys to the specific areas detailed in their hire agreement.”

There were no amendments to the Minutes of the Annual General Meeting held on 10th May 2016.

7) CONFIRMATION OF THE MINUTES OF THE MEETINGS HELD ON 10th MAY 2016
Councillors resolved to approve the minutes of the Ordinary meeting held on the 10th May 2016 as a true record with the above amendment and that the minutes of the Annual General Meeting of the same date were a true record.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 10th MAY 2016 & AGENDA ITEMS
a) Minute 8a – 10/5/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench in the new Dynamic Park – The Clerk reported that the bench had been ordered & was due for delivery in the week commencing 20th June 2016. It will be erected in the Dynamic Park as soon as possible after it has been received.

The plaque for the commemoration of the late Harry Samuel M.B.E. has been received & reads: “In Memory of HARRY SAMUEL M.B.E. For His Contribution and Dedication in Helping Local Miners & Their Families”. It will be placed in the Town Hall foyer as soon as possible.

b) Minute 8b – 10/5/2016 – The Vale of Neath Health Centre – It was reported that there is now a further delay as the Welsh Assembly Government have not transferred the land over. The Council also believe that the ABMUHB are not as pro-active as they should be in making sure that the project is started & completed as soon as possible. The Council requested that the Clerk write to the new Minister at the Welsh Assembly stating that they believe that everything is being done to ensure that the area has the Health Centre that it needs & deserves. Copies of the letter will be sent to the Chief Executive of the Health Board, the MP for Neath & all five A.M.s for South ales West requesting that they all “lobby” the Minister at the Welsh Assembly to make this a “special case” as the Council are worried that, if costs spiral out of control, the Health Centre will never be completed.

c) Minute 8c – 10/5/2016 – Agreement of the NPTCBC/Town & Community Draft Charter – The final draft of the Charter has been received with all the local Town & Community Councils, except for Pontardawe Town Council, agreeing to enter into the Charter. A copy will be sent out to every Councillor before the July meeting. NOTE: COUNCILLORS DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND DID NOT TAKE PLART IN THE VOTE ON THIS ITEM. The Council voted to accept the final draft of the Charter,. THIS ITEM IS NOW CLOSED.

d) Minute 8d – 10/5/2016 – The damaged road surface in Earlsfield Close – Sunken Pavements & Dropped Kerbs – There was no update on this item at this meeting.

e) Minute 8e – 10/5/2016 – Ongoing Projects – Upgrade of the Memorial at the Welfare Park – Councillor Carolyn Edwards reported that she had still not had any contact with Daniel Gillett but Don Jones of the Royal British Legion had agreed to attend the next Project Action Group Committee meeting.

f) Minute 8f – 10/5/2016 – The Council providing a Skip, once a month, to replace the skip withdrawn by Keep Wales Tidy – The Clerk reported that the last of the four skip provider`s quotes had been received on 30th May 2016 which was too late to apply to the Selar Community Benefit Fund so an application to cover a five year term will be made in the next round of the Maesgwyn Wind Farm Community Benefit Fund – September 2016.

g) Minute 8g – 10/5/2016 – Update on the Future Site for the Trem Y Glyn Residential Care Home – The study to be carried out by NPTCBC is still awaited.

h) Minute 8h – 10/5/2016 – Youth Participation in Town/Community Councils – The posters received from the Children`s Unit have been in the Council`s Notice Boards & in the Glynneath Training Centre since the 14th April 2016 and to date no interest has been received.

i) Minute 8i – 10/5/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & Gateway Signage Projects – There was no update available for this meeting.

j) Minute 8j – 10/5/2016 – Christmas 2016 (Issue of tokens to children under 11 re. gifts at Santa`s Grotto & the Christmas Tree at Llys Yr Ysgol) – The board of governors of YYG Cwmnedd have agreed to the issue of tokens and Cwmnedd Primary School have requested the issue of 200 tokens.

The response from Coastal Housing regarding the tree remaining in the grounds of Llys Yr Ysgol was received on the 15th May 2016 & the majority of residents are in favour of the Christmas Tree remaining in the grounds for 2016.

THIS ITEM IS NOW CLOSED.

k) Minute 8l – 10/5/2016 – The County/Town & Community Council Liaison Forum – The guidelines promised by the Neath Port Talbot County Borough Council were received on 13th June 2016. A copy will be issued to each councillor in readiness for the July 2016 meeting.

l) Minute 8m – 10/5/2016 – The Clerk reported that the commencement of the “switch” of the Council`s accounts from Barclays Bank to the TSB, Glynneath had been started on 27th May 2016. The pack has been received, all necessary authorities will be signed by the Council`s signatories, who will call at the local TSB branch with their ID over the next ten days. When the Id requirement has been completed the local TSB Manager will return all the paperwork to the TSB Business Banking Centre. When confirmation of completion of the above has been received, the Clerk will arrange to transfer all balances & direct debits & standing orders from the Barclays Bank accounts and will arrange for them to be closed.

m) Minute 8o – 10/5/2016 – Problems with the Post Box & Dog Bin in Heol Y Glyn – Councillor Dr. Del Morgan reported that he had contacted the Royal Mail to re-open the Post Box but they had stated that it would probably be done in the next four to six weeks. Del will “chase” to get the box open as soon as possible.

n) Minute 8q – 10/5/2016 – Opening Times for Tennis Courts & Bowling Green & Key Holders for the Facilities at the Welfare Park – Following last month`s meeting, several emails have been received from the office of Bethan Jenkins A.M. regarding the tennis courts at the Welfare Park. However, several incidents have taken place in relation to this item in the last few weeks & further advice is being taken by the Council. Therefore, this item will not proceed in open session until all advices have been received. NOTE: For items that can be discussed in Open Session, please see Parks & Open Spaces Committee Report – minute 13 below & Town Councillors Reports – minute 18 below.

o) Minute 8r – 10/5/2016 – New Bus Shelter in Glynneath West Ward – Councillor Dr. Del Morgan reported that the Borough Engineers had visited the area to prepare their report but this is still awaited.

p) Minute 8s – 10/5/2016 – Litter/Rubbish in the Area – An email had been received from NPTCBC at 5pm this evening stating that the Refuse Collectors already carry extra bags, brushes & shovels on their trucks to clear any rubbish they drop. The Unitary Authority will request that the Waste Supervisors monitor collections in Glynneath over the next few months.

Councillor Dr. Del Morgan reported that he will arrange community litter picks when needed.

q) Agenda item 8a & Minute 8p -10/5/2016 – Back up Fire Engines for Incidents in Glynneath – In this session the Council were informed that in the majority of incidents in Glynneath in the last three to four years it has been the appliance (pump) from the Neath Station that has attended, even though the official appliance (pump) cover for Glynneath is firstly, the pump at Glynneath Station, secondly, the pump at Seven Sisters Station, thirdly, the pump ay Hirwaun Station, fourthly, the pump at Abercrave Station & lastly, the ump at Neath Station. It is obvious to the Council that because of the distance between the Neath Station (which is in Cimla) and Glynneath it takes them longer to reach the incident than it would the pump form the other four stations mentioned above. When the Council have questioned this with the Mid & West Wales Fire & Rescue Authority in the past they reply has been that the Glynneath, Seven Sisters, Hirwaun & Abercrave stations are never fully manned as they are part-time stations but the Neath Station is, at present, a full time station and that every pump must have at least four trained personnel present before it can be dispatched to an incident and in the majority of cases it was beneficial to dispatch the pump from Neath to Glynneath rather than attempt to contact the “part-time” crews in the other stations.

It was decided that the Council would ask the Clerk to write to the Mid & West Wales Fire & Rescue Service with the following questions & send a copy of the letter to the local M.P, A.M. & the four list A.Ms for South Wales West so that they are aware of the cover for Glynneath which the Council feel is inadequate at this time:
1) To clarify in which order the appliances (pumps) are dispatched to incidents in Glynneath?
2) How often are the Glynneath, Seven Sisters, Hirwaun & Abercrave pumps “off the run” (not able to be used)?
3) How many times have the personnel of the above four stations been called & then asked to “stand down” as there has not been enough trained personnel in attendance to man the pump?
4) To ask for times taken to attend incidents in Glynneath on the last twenty five occasions for all five stations?

As soon as the answers are received, the Council will examine them & if they feel further clarification is required on any of the answers, they will invite the Mid & West Wales Fire & Rescue Service to a meeting to answer the queries.

r) Agenda item 8b – Discuss Request for Flowers Beds & Picnic Tables at the Welfare Park – A request had been received in May 2016 (too late to be discussed at the meeting of 10th May 2016) for the planting of flowers, including wild flowers & placement of picnic tables at the Welfare Park. The Council asked the Clerk to obtain costings for both flower beds (including any increase in personnel required) & anti-vandal picnic tables with a view to trailing this idea in 2017.

9) OTHER REPORTSREPORTS FROM COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
Councillor Carolyn Edwards reported that she had attended the Neath Area Committee Meeting of One Voice Wales and Youth Participation in Council as discussed (see minute 8h above). Also discussed was the County/Town & Community Council Charter & the County/Town & Community Council Liaison Forum (see minutes 8c & 8k above).

10) PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLORS & LEFT THE MEETING.

27/5/2016 – Ref: P2016/0385 – Mr Kumar of 15 Furnace Terrace, Neath SA11 2EE – Variation on condition 22 of application P2014/1176 granted on 11th August 2015 to amend approved plans which includes amending drawing PL001, location plan PL001 Rev A, PL110 Rev A to PL110 Rev C (amendments to the rear elevation, floor plan and layout of the retail area & air conditioning area, bin store & staff facilities and access to the flats on the first floor); amending drawing PL111 Rev B to PL111 Rev E (amendments to the roof plan including creation of a flat roof area & repositioning of the access to the flats); amending drawing PL131 Rev A to PL131 Rev C showing amended shop area, WC & amendment to roof pitch; amendment to drawing PL141 to drawing PL141 Rev B (amendment to side elevation due to the repositioning of the shop access); amending drawing PL142 Rev A to PL142 Rev C (amending the shop front and roof pitch on the rear elevation to the boundary treatment on the side elevation and access to the first floor) at the Crown Inn Development, High Street, Glynneath SA11 5BR;
3/6/2016 – Ref: P2015/1117 – Mr Rhidian Heyes of 19 New Street, Glynneath SA11 5AA – Change of use of the rear section of building from retail to a martial arts centre at the Garage, Chain Walk, Glynneath SA11 5HE;
6/6/2016 – Ref: P2016/0197 – Mr John Carroll, JTH Developments, Arfryn, Intervalley Road, Banwen, Neath SA10 9LR – Amendment to the original application received on 11th April 2016 for the demolition of an existing nursing home & construction of four (4) terraced dwellings at Maesyffynon House, Morfa Glas, Glynneath SA11 5EP.

COUNCILLORS DR. DEL MORGAN & EDDIE JONES REJOINED THE MEETING

11) REPORT ON WRITTEN CORRESPONDENCE
13/5/2016 from The Post Office – Notice that the existing Post Office at 41, High Street, Glynneath will close its doors for the final time at 5.30pm on 19th May 2016 & that the new Post Office at Premier Stores, High Street, Glynneath will open at 1pm on 27th May 2016;
17/5/2016 from Mrs L Sedgmore – Letter regarding the Council`s decision to erect a plaque in honour of Harry Samuel M.B.E. in the foyer of the Town Hall;
17/5/2016 from NPT Countryside & Environmental Group – Agenda for their meeting of 27th may 2016 & minutes of their meeting held on 18th march 2016;
23/5/2016 from One Voice Wales – Details of the NALC/SLCC 2016-2018 National Salary Awards to Clerks & Other Council Staff;
23/5/2016 from NPTCBC – Corporate Improvement Plan & Summary 2016 – 2019;
23/5/2016 from Ms L J Powell – Letter requesting the Council to think about attracting more employment into the Glynneath area;
25/5/2016 from Diabetes Wales – Letter thanking the Council & especially the 2015-2016 Mayor (Councillor Janet Gregory) for the Mayor`s Charity Appeal Donation of 699.25;
27/5/2016 from One Voice Wales – Agenda for the Neath Area Committee meeting of 8th June 2016 & minutes of that Committee`s meeting held on 9th March 2016;
1/6/2016 from NPTCBC, Education Department – Consultation report on the proposal to increase the number of pupils to be admitted to Ysgol Hendrefelin, Bryncoch;
2/6/2016 from Mr J Bowen-Simkins of Perth, Western Australia – Letter regarding the “Glynneath Park Footpath”;
3/6/2016 from NPTCBC, Chief Executive`s Office – Policy/schedule of fees in relation to charges to External Clients (including Town & Community Councils) for Legal Services, Engineering & Transport, Property & Regeneration, Streetcare & Occupational Healthy Services.

There were also several emails received from various residents & non-residents of Glynneath in relation to the on-going social media debate relating to the tennis courts.

Also received on 8/6/2016 from Shelter Cymru, a request for donation under Section 137 of the Local Government Act.

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee will only meet when required.

Some of the Councillors who serve on this Committee asked for a meeting to be arranged in the next two months as they have not met in the last two years. The Clerk will email all members asking for their availability in July & August 2016 & will arrange a meeting accordingly.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee met on 1st June 2016 and gave the following report from the draft minutes of that meeting:

a) The Review of the Preferred User Agreement & Constitution of the Glynneath Sports & Community Association – Councillor Dr. Del Morgan explained the Preferred User Agreement & Constitution to everyone present, as the representatives of the member clubs present (Glynneath Junior Tennis are not a member of the Association, although they were invited to this meeting but chose not to attend) as those present were not the original representatives of the member clubs when the Agreement & Constitution were drawn up in 2004. (Councillor Dr. Del Morgan was the only Councillor who was in office in both 2004 & the present day). The members of the Association accepted the agreement & constitution without amendment.

The member clubs asked if there were any plans for projects to take place in the Welfare Park & if there were, could they attend meetings of the Council`s Project Action Group Committee to give their input to the type of projects which might take place. It was agreed by the Council Committee that the Clerk will arrange a meeting of the Project Action Group over the next few months & that members of the Association would be invited to attend.

b) Dispute between Association Member Club & Non-Member User of the Welfare Park & Pavilion – The Glynneath Tennis Club had reported that a cupboard they had been using for more than ten years in the Pavilion had been locked by a non-member user & the contents had been placed in the bin but had been saved by the Grounds Man. It was agreed that the non-member had signed the Standard Hire Agreement in relation to the facilities at the Park and under this agreement had broken the “contract”. It was agreed by both the Council Committee & the Representatives of the Association Member Clubs present that the Clerk write to the user to request removal of their lock from the said cupboard. (The non-member had received copies of all agreements & constitutions relating to the hire of facilities at the Welfare Park & had been invited to attend this meeting but had NOT attended.)

NOTE: BEFORE A LETTER COULD BE SENT, THE NON-MEMBER OF THE ASSOCIATION HAD REMOVED THE LOCK FROM THE CUOPBOARD.

c) Review of the Rules & Regulations Included in the Hire Agreement for Use of Facilities at the Welfare Park by All Association Members & Other Users – The Standard Hire Agreement was examined & it was decided not to amend it at this time. All Association Members had had an agreement signed by one of their Committee in the past & it was felt unnecessary to sign a fresh agreement as all those present stated that they understood the present rules & regulations. THE COUNCIL RESERVE THE RIGHT TO REVIEW & AMEND THE STANDARD AGREEMENT FOR TIME TO TIME.

d) The Rules & Regulations for Public Use of the Welfare Park – The only item queried in relation to minute 8p of the full Council meeting of the 10th May 2016 was item 1 for the opening hours of the bowls green between October & March of each year. The Ladies Bowls representatives asked if the Council would consider closing the green for this period to allow essential maintenance to be carried out. The Committee agreed to speak to the full Council at the June 2016 meeting regarding this request.

e) Issue of Keys for Facilities at the Welfare Park – Member Associations were reminded that all keys MUST BE RETURNED TO THE COUNCIL AT THE END OF EACH SEASON. They were also reminded that they MUST NOT have any duplicate keys cut without first obtaining a written agreement from the Clerk. It was requested that all Member Clubs make a list of key holders and let the Clerk have a copy as soon as possible. This request was made to ensure that the Council`s Insurer could not make the cover null & void in future. The Association Members were also reminded that they should also have their own insurance cover for any items they “store” in the Pavilion.

Several members of the clubs asked if the Council would contact the developers of the Old Welfare Hall site with a view to them re-opening part of the site for car parking facilities until they are ready to start their development. The Committee agreed and asked the Clerk to write on behalf of the Council & The Association.

Following the above report, the full Council agreed that the Member Clubs of the Sports & Community Association would be invited to the next Project Action Group Committee meeting, that the bowls green would be locked from 1st October until 31st March each year for maintenance & treatments to be carried out but should anyone wish to use the green in this period they could request that the Grounds Man open it for a short time & that the Clerk would write to Manning Construction asking if it was possible to re-open the area of waste ground adjacent to the Glynneath Library to allow car parking until they were ready to commence their housing development on the site.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL & COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only met when necessary.

A request was made by Councillor Carolyn Edwards & seconded by Councillor Chris Pavett that this Committee meet in either July or August 2016. The Clerk will email all members of this Committee asking for their availability and will convene a meeting accordingly.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee met at 6pm this evening and made the following recommendations:

a) That, as they had examined the Council`s Annual Accounts Return for the year ending 31st March 2016 and the report received from the Internal Auditor regarding the return, that the Council agree that the Accounts Return by signed by the Mayor & Responsible Financial Officer and forwarded to the External Auditor by 30th June 2016.

The full Council gave their agreement.

b) That the lease arrangement for the Town Hall Heating System continue with Arkle Finance at a cost of 386.75 plus VAT (464.10) per year;

c) That an IGO Advance Line Marker (the existing marker uses powder but the proposed marker uses “cartons” of special paint – the estimated usage of the new to old is 1/16 – 1 carton of paint to 16 times the same amount of powder) at a cost of 853.75 plus VAT (1024.50) be purchased providing the marker could also be used to mark lines on the tennis courts. The Clerk will investigate & order the marker if it is suitable for both the grass pitches & hard courts. If it is unsuitable, the Clerk will look for another marker which will do both jobs.

d) That the Clerk explore the cost of obtaining a new chain harrower & grass cutting machine for the Welfare Park;

e) That the Clerk be allowed to change the printer/copier at the office from the existing Samsung Copier to a HP Copier at an saving of 173.00 per year;

f) That the Council purchase one more CCTV camera to cover the tennis courts, door to the Pavilion & existing War Memorial at the Welfare Park at a cost of 195.00;

g) That the Clerk liaise with Small Plant & Machinery Services to see that if the existing strimmer at the cemetery has come to the end of its usable life & if so to purchase a replacement.

Items b, c, d, e, f & g above were all ratified by full Council.

18) REPORTS FROM TOWN COUNCILLORS
Councillor Bob Stevens made the following reports:

a) That he had received complaints that several children had fallen in dog mess in the children`s play area in the Welfare Park.

There are signs at both entrances to the park stating that dogs should be walked on the lead within the park & on numerous occasions signs have been placed in the park asking people to clean up after their dogs and on numerous times these signs have been removed by someone other than the Council staff. It was decided that the Clerk would contact a fencing supplier with a view to them visiting the site to give a quotation for dog proof fencing to be placed around the children`s play area including the grassed area. The Clerk will report back to the Council as soon as possible.

b) That he had been approached by someone who is completing their Tennis Coaching Badges & may be willing to coach under 15`s in the next tennis season;

c) That he had spoken to an individual who organises Junior Tennis Tournaments in other areas of Neath Port Talbot who had said that they would be willing to organise a Junior Tournament at the Welfare Park.

Councillor Stevens asked if the Council would be agreeable to him continuing to arrange with the individuals mentioned in b & c above with a view to arranging the coaching sessions & tournament.

The Council were in full agreement that he should do so.

There were no other reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no reports from the County Councillors

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place at 7pm on Tuesday 12th July 2016. It will take place in the Bethania Community Centre, High Street, Glynneath. The agenda for this meeting will be placed on this website & in the noticeboards outside the Town Hall & Community Centre by 5pm on Tuesday 5th July 2016.

Proposed agenda item – Presentation by Mrs Maura Matthews of Tenovus in relation to their proposed project in Glynneath.

The meeting closed at 9.45pm.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE ABOVE MEETING BUT MAY ONLY BE ABLE TO ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d,1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITING, TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

DRAFT minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7.15pm on Tuesday 10th May 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Tony Pritchard;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Clive Harris;
Councillor Eddie Jones;
Councillor Dr. Del Morgan;
Councillor Vicky Sleep;
Councillor Bob Stevens;
Councillor Chris Williams;
Councillor Helen Williams.

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council, Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Mr P Davies ( left the meeting at 8.07pm);
Mrs V Davies (left the meeting at 8.07pm);
Mr T J Evans (left the meeting at 8.00pm);
Mrs G M Harris (left the meeting at 8.07pm);
Mrs R D Jones (left the meeting at 8.07pm);
Mrs A Morgan (left the meeting at 8.07pm);
Mr G Reynolds (left the meeting at 7.30pm);
Mrs L Sedgmore (left the meeting at 7.45pm);
Mr W J Shulver (left the meeting at 8.00pm);
Mr R Simons (left the meeting at 8.07pm).

ABSENT/APOLOGIES
Councillor Alf Siddley (Illness);
Councillor Chris Pavett (family commitments);
Councillor Janice Jenkins (no apologies received).

1) PRESIDING
The Mayor, Councillor Tony Pritchard.

2) MAYOR`S ANNOUNCEMENTS
The Mayor announced that his charities for 2016-2017 will be MS & the Glynneath Training Centre.

3) APOLOGIES FOR ABSENCE
Councillor Alf Siddley had sent his apologies as he is ill; Councillor Chris Pavett had sent his apologies due to family commitments; No apologies had been received from Councillor Janice Jenkins.

4) DECLARATIONS OF INTEREST
Councillor Eddie Jones declared his interest as a County Councillor of Neath Port Talbot County Borough Council. Councillor Dr. Del Morgan declared his interest as a County Councillor of Neath Port Talbot County Borough Council and as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING
The reported crime figures on the South Wales Police website (www.police.uk/south-wales/175/) for Glynneath for February 2016 were 19. They are broken down as follows:

Anti-Social Behaviour – 7;
Bicycle Thefts – 0;
Burglary – 0;
Criminal Damage & Arson – 0;
Drug Related Crime – 4;
Other Crime – 1;
Other Theft – 0;
Possession of Weapons – 0;
Public Disorder – 0;
Robbery – 0;
Shoplifting – 0;
Theft from a Person – 0;
Vehicle Crime – 2;
Violent & Sexual Offences – 5.

NOTE: THE NEXT PACT MEETING WILL BE AT 6.30pm ON WEDNESDAY 18th May 2016 AT ST. MARY`S CHURCH, CWMGWRACH.

The priorities decided at the PACT meeting held on 23rd March 2016 were:
Anti-Social Behaviour; Speeding; the Use of Mobile Phones by Motorists & Bikes without Lights.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 12th APRIL 2016
There were no amendments to the minutes of the Ordinary Meeting held on 12th April 2016.

7) CONFIRMATION OF THE MINUTES OF THE MEETING OF 12th APRIL 2016 AS A TRUE RECORD
Councillors resolved to approve the minutes of the meeting of the 12th April 2016 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF 12th APRIL 2016 & AGENDA ITEMS
a) Minute 8a – 12/4/2016 – Commemoration of the Late Councillor Joan Bodman by Placing a Plaque on a Bench in the Dynamic Park – the bench & the plaque will be ordered in the next month & research into a plaque to commemorate the late Harry Samuel M.B.E., to be placed in the Town Hall foyer will continue.

b) Minute 8b – 12/4/2016 – The Vale of Neath Health Centre – Cllr. Eddie Jones reported that the Head of Planning at NPTCBC had confirmed that all the necessary planning permissions were now in place. The Clerk reported that he had spoken to Alex Davies, Practice Manager of the Vale of Neath Medical Practice, who had stated that the contractor hopes to be on-site either late May or early June 2016.

c) Minute 8c – 12/4/2016 – Agreement of the NPTCBC/Community Council Draft Charter – There was no update available on this item.

d) Minute 8d – 12/4/2016 – The damaged road surface in Earlsfield Close & Other Sunken & Broken Drop Kerbs – It was reported that the agreement to carry out the work had been received from NPTCBC and it will be carried out as soon as possible.

e) Minute 8e – 12/4/2016 – Ongoing Projects – Upgrade of the Memorial at the Welfare Park – Councillor Carolyn Edwards reported that she had tried to contact Daniel Gillett (grandson of the late Councillor Joan Bodman) who had been helping with the possible designs of the memorial & the Royal British Legion but had been unable to contact them. She will update the Council as soon as she is able to do so.

f) Minute 8f – 12/4/2016 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in April 2015 – The Clerk reported that he had written to four (4) skip providers for up to date quotes and as soon as these are received the applications to the Community Benefit Funds will be made accordingly.

g) Minute 8g – 12/4/2016 – Update on the Future of Trem Y Glyn Residential Care Home – The study, to be carried out by NPTCBC, is still awaited. Any future information will be reported to the Council by the County Councillors.

h) Minute 8h – 12/4/2016 – “Youth Participation in Town/Community Councils” – Posters received from the Children`s Unit were placed in the Council`s notice boards & at the Glynneath Training Centre on 14th April 2016 and the Children`s Unit have visited the secondary schools in the catchment area on the 15th April 2016 but no interest has been received to date.

i) Minute 8i – 12/4/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Signage & Gateway” Projects – The relevant prices have not been received but an engineering study for the Gateway & Signage Project, showing possible sites for various signs had been received & was shown to Councillors (a copy can be viewed at the Bethania Community Centre. The Regeneration Group will now seek funding to take this item forward. There was no update available on the Civic Pride Project.

j) Minute 8j -12/4/2016 – Christmas 2016 (issue of tokens to children under 11 re: gifts at Santa`s Grotto & the Christmas Tree remaining in the Grounds of Llys Yr Ysgol) – The board of governors of YYG Cwmnedd have agreed to the issue of tokens to the children if this is decided by the Council. Cwmnedd Primary School will respond in the next two months.

The response from Coastal Housing regarding the Christmas Tree remaining in the grounds of Llys Yr Ysgol is still awaited despite “chaser” letters having been sent each month since February 2016.

k) Minute 8l – 12/4/2016 – The County/Town & Community Council Liaison Forum – The guidelines for the proposed agendas of future meetings of this group, promised by NPTCBC in time for Council`s Annual General Meeting, have not been received. These will be noted/discussed by the Council at the first meeting following their receipt.

l) Minute 8m – 12/4/2016 – Possible Transfer of the Council`s Accounts from Barclays Bank to the TSB – It was decided that Councillor Carolyn Edwards would be the new signatory to replace the late Councillor Rob Parry. it was also decided that the “switch” transfer from Barclays to the TSB will now take place. The Clerk will liaise with all other signatories to meet as soon as possible so that the on-line process may be carried out.

m) Minute 8n – 12/4/2016 – Parking Problems at the Crown Inn Development – Since the visit of the NPTCBC Enforcement Officer there has been no further problems and the contractors are now parking in a nearby car park. THIS ITEM IS NOW CLOSED.

n) Minute 8o – 12/4/2016 – Problems with the Dog Bin & Post Box in Heol Y Glyn – Councillor Dr. Del Morgan reported that the NPTCBC Engineers had moved the dog bin as requested. Councillor Bob Stevens reported that he will contact the Royal Mail to have the post box reopened.

o) Minute 8p – 12/4/2016 – Back Up Fire Engines for Incidents in Glynneath – Councillor Pavett was unable to attend the meeting. The Clerk will email him for the contact details of Mr Gordon Walker so that Mr Walker can be invited to address the Council at the June 2016 meeting.

p) Minute 8q -12/4/2016 & agenda item 8a – Opening Times for the Tennis Courts & Bowling Green and Key Holders for the Facilities at the Welfare Park – Several Councillors stated that they felt it was time to review the existing hire agreements with all hirers and to look at the times the general public may use the above facilities as they hoped this would resolve the long running dispute between the local residents & some of the users of the facilities as verbal requests for solutions have not been reached.

The following proposals were made:
1. That the hours of usage for the general public for the tennis courts & bowls green be changed from 8am to 8pm to 10am to 8pm in the months of April, May, June, July, August & September each year and from 8am to 4pm to 10am to 4pm for the months of October, November, December, January, February & March each year;
2. That the opening times stated above be flexible for any future tournaments held on the courts or bowls green; (The Council asked the Clerk to write to the Welsh Tennis Association for a copy of their Rules & Regulations for Tournaments);
3. That the original rules relating to the Glynneath Sports & Community Association be revisited, updated and sent out to all existing members of the Association for clarification purposes;
4. That ALL hirers MUST PAY FEES;
5. That a new, itemised key register be set up & all hirers must resign for keys but will only be given the keys to the specific areas detailed in their hirer agreement;
6. That a copy of the Standard Hire Agreement, with the completed front page for each hirer be sent to each of them to remind them of the rules & regulations contained in the agreement;
7. That any breach of any of the conditions in the agreement, e.g. use of facilities outside the times stated in the agreement, unauthorised use of any cupboards or storage space or rooms etc. not specified or agreed by the Council, not clearing up or cleaning all areas used and not paying fees in the agreed time scale (usually twenty eight (28) days from the date of issue of an invoice) will result in the facilities being withdrawn as stated in Condition 3.3 of the Standard Hire Agreement.

All of the above proposals were seconded and voted on and were passed by the Council.

The Council asked the Clerk to place signs in & around the tennis courts & bowls green on the morning of the 11th May 2016 to inform the public & users of the new opening/closing times.

q) Minute 9b – 12/4/2016 – The Merging of the Glynneath Regeneration Group & Glynneath Regeneration Stakeholder Group – It had been reported last month that the above groups were being merged. It was clarified by Councillor Dr. Del Morgan as they will only merge for the purposes of meetings but will remain separate in all other aspects of their remit. THIS ITEM IS NOW CLOSED.

r) Minute 18 – 12/4/2016 – New Bus Shelter in Glynneath West Ward – Councillor Dr. Del Morgan reported that the NPTCBC Engineers had agreed to visit the area to give a report on a new bus shelter near Plas Y Coed. This item will be updated when more information is available.

s) Minute 19 – 12/4/2016 – Litter/Rubbish in Glynneath – Councillor Dr. Del Morgan reported that SWTRA had cleared the rubbish/litter from the sides of the A465 & from both sides of the slip roads. He had organised a community litter pick & will arrange others if/when needed. There had been no response from NPTCBC to the request for the Refuse Collectors to carry extra bags & brushes on their trucks to clear any rubbish they drop.

9) OTHER REPORTSREPORTS FROM THE COUNCIL`S REPRESENTATIVES WHO SERVE ON EXTERNAL BODIES/COMMITTEES
There were no reports of this kind at this meeting.

10) PLANNING APPLICATIONS

COUNCILLORS EDDIE JONES & DR. DEL MORGAN DECLARED THEIR INTEREST AS COUNTY COUNCILLORS WITH NPTCBC AND LEFT THE MEETING.

Received on 21st April 2016 – Applicant: Mr Andrew Vaughan of 11, Riverside Gardens, Glynneath – Ref: P2016/0211 – Proposal: To replace a UPVC conservatory with a single storey rear extension at 11, Riverside Gardens, Glynneath, Neath SA11 5LA;
Received on 9th May 2016 – Applicant: Mr Kumar of Kumar Stores, 15, Furnace Terrace, Neath SA11 2EE – Ref: P2016/0385 – Variation of condition 22 of application P2014/1176, granted on 11th August 2015, to amend approved plans which include amendments to the rear elevation, floor plan & layout of the retail area & air conditioning area, bin store & staff facilities, access to the flats on the first floor, roof plan & repositioning of access to the flats, side elevation due to the repositioning of the shop access, shop front & roof pitch on the rear elevation & the boundary treatment to the side elevation and access to the first floor at the Crown Inn Development, High Street, Glynneath, Neath SA11 5BR.

COUNCILLORS EDDIE JONES & DR. DEL MORGAN REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE
Received on 14th April 2016 from The Vale of Neath Practice Patient`s Participation Group – Minutes of their meeting of the 11th April 2016;
Received on 14th April 2016 from Mr Alex Davies, Practice Manager, Vale of Neath Medical Practice – Update on the new Health Centre following a site meeting with the developers;
Received on 14th April 2016 from One Voice Wales – Requests for motions to be debated at the Annual General Meeting to be held on 1st October 2016;
Received on 19th April 2016 from One Voice Wales – NALC Legal Briefing, L05-15, Public Contracts Regulations 2015, Impact on Standing Orders & Financial Regulations;
Received on 19th April 2016 from One Voice Wales – NALC Legal Topic Note, LTN87, Procurement;
Received on 19th April 2016 from One Voice Wales – Copy of the new Financial Regulations for Councils;
Received on 22nd April 2016 from South Wales Police – Contact extension numbers for the Western BCU Command Team;
Received on 25th April 2016 from Neath Port Talbot CVS – The Voice Magazine for Spring 2016;
Received on 29th April 2016 from Sustainable Wales – Digital Campaign Launch of “Shine a Light” Film;
Received on 29th April 2016 from Mr Gerry Reynolds – Postcard requesting that the Council reconsider its decision not to hold a public meeting re: European Referendum;
Received on 29th April 2016 from The Older People`s Commissioner for Wales – May 2016 Commissioner`s Newsletter;
Received on 29th April 2016 from Mr W J Shulver – Request to address the Council on the deeds of the Welfare Park & associated topics;
Received on 3rd May 2016 from Vattenfall Limited – April 2016 Pen Y Cymoedd Wind Energy Project Newsletter;
Received on 4th May 2016 from the Consumer Council for Water for Wales – Notice of an Appointment of a New Advocate. For full details please contact Andrew Spence by email at andrew.spence@ccwater.org.uk;
Received on 4th May 2016 from Mrs R D Jones – Letter requesting Council consider flower beds & picnic tables in the Welfare Park.

Also received on 25th April 2016 from Peniel Silver Lining Group – A request for 200.00 (two hundred pounds) towards a Harvest Lunch for Senior Citizens under Section 137 of the local Government Act, 1972.

NOTE: The Mayor asked Mr Shulver what topic he wished to address the Council on (see above – request received on 29th April 2016) & Mr Shulver stated the “Right of Way between the tennis courts & Earlsfield Close”.

The Mayor replied that this item had been discussed before & it had been stated that the area in question is not marked as a “Right of Way” in the definitive document which was received from NPTCBC in 2015 and is not in the area owned by the Council which is shown in the Land Certificate for the registration of land of the Welfare Park which was sent to the Land Registry in May 2010 with the final registration taking place in 2012. THE COUNCL DECIDED THAT THIS ITEM WILL NOT BE DEBATED AGAIN & ANY FUTURE REQUEST TO SPEAK ON IT WILL BE DENIED.

NOTE: The letter received from Mrs R D Jones on 4th May 2016 requesting the Council consider flower beds & picnic tables in the Welfare Park was received too late to be included in the agenda for this meeting but was noted by the Council who requested it be included as an agenda item for the June 2016 meeting (see minute 20 below).

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee meets quarterly & is next due to meet at 6pm on Tuesday 14th June 2016 and will examine & discuss the 2015-2016 accounts of the Council and any report on the same from the Internal Auditor.

The Clerk reported that he had received the renewal notice for the Council`s General Insurance for 1/6/2016 to 31/5/2016 which, with Zurich, with a one (1) year option showed a premium of 3,418.47 (three thousand, four hundred & eighteen pounds 47 pence) (last year`s premium was 3,499.18 (three thousand, four hundred & ninety nine pounds 18 pence) but the new Dynamic Park, the improved equipment & ground covering at Pontwalby Park & the CCTV system had been added to the policy since the last renewal) or a three (3) year option, with the first year`s premium being 3,099.84 (three thousand & ninety nine pounds 84 pence) and that he had researched quotes with other insurance providers for the public sector & had received quotes ranging from 4,300.00 (four thousand, three hundred pounds) to over 7,000.00 (seven thousand pounds) for the same cover.

It was decided to take up the three (3) year option with Zurich Municipal.

18) REPORTS FROM TOWN COUNCILLORS
There were no further reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no further reports from County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place at 7pm on Tuesday 14th June 2016. It will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA. The agenda for this meeting will be posted on this website & in the notice boards outside the Town Hall & Community Centre by 5pm on Tuesday 7th June 2016.

Agenda Items Proposed:
a) Q&A Session with Mr Gordon Walker re: Fire Engine cover for Glynneath; &
b) The request for flower beds & picnic tables at the Welfare Park.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THIS MEETING BUT MAY ONLY BE ABLE TO ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE FOUND UNDER PUBLIC DOCUMENTS ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING, TO THE CLERK. NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

DRAFT minutes of the Annual General Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on 10th May 2016.

COUNCILLORS PRESENT
Councillor Chris Williams;
Councillor Eddie Jones;
Councillor Dr. Del Morgan;
Councillor Clive Harris;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Tony Pritchard;
Councillor Bob Stevens;
Councillor Helen Williams;
Councillor Vicky Sleep.

COUNCIL EMPLOYEES PRESENT:
The Clerk to the Council, Clive Baker.

MEMBERS OF THE PUBLIC PRESENT.
Mr Roger Simons;
Mr John Evans;
Mr Billy Shulver;
Mr. Gerry Reynolds;
Mr Phil Davies;
Mrs Ann Morgan;
Mrs. G M Harris;
Mrs. V Davies;
Mrs. R D Jones;
Mrs. L Sedgmore.

APOLOGIES:
Councillor Alf Siddley;
Councillor Janice Jenkins;
Councillor Chris Pavett.

1. APOLOGIES:
Councillor Chris Pavett had sent his apologies due to family commitments; Councillor Alf Siddley had sent his apologies due to illness. No apologies had been received from Councillor Janice Jenkins.

2. DECLARATIONS OF INTEREST:
Councillors Eddie Jones & Dr. Del Morgan declared their interest as County Councillors of Neath Port Talbot County Borough Council & Councillor Dr. Del Morgan also declared an interest as an employee of One Voice Wales.

3. APPOINTMENT OF THE MAYOR:
The Mayor for 2015-2016, Councillor Janet Gregory asked for nominations for the role of Mayor for the year 2016-2017. A nomination for Councillor Tony Pritchard was received and seconded. There were no other nominations and Councillor Pritchard was duly elected as the Town Mayor for 2016-2017.

4. APPOINTMENT OF THE DEPUTY MAYOR:
The new Mayor, Councillor Tony Pritchard then asked for nominations for the role of Deputy Mayor for 2016-2017. Councillor Chris Pavett was nominated & seconded. There were no other nominations & Cllr. Pavett was duly elected as the Town`s Deputy Mayor for 2016-2017.

5. SIGNING OF THE DECLARATION OF OFFICE BY COUNCILLORS & MAYOR:
Cllr. Tony Pritchard signed an Acceptance of Office in relation to his Mayorship which was witnessed by the Clerk. All other declarations for “new” Councillors had been signed within then days of them taking office.

6. AMMENDMENTS TO THE MINUTES OF THE ANNUAL GENERAL MEETING OF 12th MAY 2015:
The minutes of the Annual General Meeting of 12th May 2015 had been examined and found correct at the full Council meeting held on 9th June 2015.

7. CONFIRM THE MINUTES OF THE ANNUAL GENERAL MEETING OF THE 12th MAY 2015 AS A TRUE RECORD:
Councillors had resolved to accept the minutes of the 2015 Annual General Meeting as a true record at the Council meeting held on 9th June 2015;

8. MEMBERSHIP OF COUNCIL COMMITTEES:
It was proposed & seconded that all committees of the Council continue with the same Councillors saving on each committee as in the last twelve months excepting that the Mayor & Deputy Mayor serve on the Parks & Open Spaces Committee, Town Hal/Community Centre Committee & the Cemetery Committee. Therefore, the make up of the Council Internal Committees are as follows:

CEMETERY COMMITTEE:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Clive Harris;
Councillor Alf Siddley;
Councillor Vicky Sleep;
Councillor Helen Williams.

THE FINANCE & AUDIT COMMITTEE:
The Deputy Mayor, Councillor Chris Pavett;
Councillor Dr. Del Morgan;
Councillor Eddie Jones;
Councillor Bob Stevens;
Councillor Janice Jenkins.

THE HUMAN RESOURCES COMMITTEE:
Councillor Eddie Jones;
Councillor Helen Williams;
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett.

THE PARKS & OPEN SPACES COMMITTEE:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Janet Gregory;
Councillor Dr. Del Morgan;
Councillor Bob Stevens;;
Councillor Chris Williams.

THE PROJECT ACTION GROUP COMMIITTEE:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Carolyn Edwards;
Councillor Janet Gregory;
Councillor Eddie Jones;
Councillor Dr. Del Morgan.

THE TOWN HALL/COMMUNITY CENTRE COMMITTEE:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Carolyn Edwards;
Councillor Janice Jenkins;
Councillor Eddie Jones.

9. COUNCIL REPRESENTATIVES ON EXTERNAL BODIES/COMMITTEES:

Councillors resolved to appoint members as representatives on external bodies as follows:

THE ABERPERGWM COLLIERY SITE LIAISON COMMITTEE:
The Mayor, Councillor Tony Pritchard;
Councillor, Janet Gregory.

THE GLYNNEATH REGENERATION STEERING GROUP:
The MAYOR, Councillor Tony Pritchard;
Councillor Eddie Jones;
Councillor Dr. Del Morgan.

THE GLYNNEATH SPORTS & COMMUNITY ASSOCIATION.
Councillor Clive Harris;
Councillor Dr. Del Morgan.

THE MAESGWYN WIND FARM COMMUNITY BENEFIT FUND PANEL:
All serving Councillors are members of this panel.

NEATH PORT TALBOT COUNTY BOROUGH COUNCIL/TOWN & COMMUNITY COUNCIL LIAISON FORUM:
The Mayor, Councillor Tony Pritchard;
Councillor Janet Gregory.

ONE VOICE WALES NEATH AREA COMMITTEE:
Councillor Carolyn Edwards;
The Deputy Mayor, Councillor Chris Pavett.

PEN Y CYMOEDD WIND ENERGY PROJECT SITE LIAISON:
Councillor Janice Jenkins.

SCHOOL GOVERNING BODIES
Cwmnedd Primary School – The Mayor Councillor Tony Pritchard & Councillor Janet Gregory;
YYG Cwmnedd – The Mayor, Councillor Tony Pritchard & Councillor Helen Williams.

THE SELAR COMMUNITY BENFIT FUND PANEL:
The Mayor, Councillor Tony Pritchard;
The Deputy Mayor, Councillor Chris Pavett;
Councillor Eddie Jones & Councillor Dr. Del Morgan serve on this Committee as County Representatives.

THE SELAR SITE LIAISON COMMITTEE:
Councillor Janet Gregory;
Councillor Janice Jenkins.
Councillor Dr. Del Morgan serves on this Committee as the County Representative.

THE 3G PITCH MANAGEMENT COMMITTEE:
Councillor Eddie Jones;
Councillor Dr. Del Morgan.

THE VALE OF NEATH PRACTICE PATIENTS PARTICIPATION GROUP:
Councillor Janet Gregory;
Councillor Bob Stevens.

10. ADOPTION OF THE COUNCIL`S STANDING ORDERS & FINANCIAL REGULATIONS:
Councillors resolved to adopt both the standing orders & financial regulations of the Glynneath Town Council which had been issued to them in the last twelve months (April 2016) with no amendment to either of these set of regulations but to revisit the Financial Regulations, which are under review/amendment by the Welsh Assembly Government at the moment, when all amendments have been received.

11. MAYORAL ALLOWANCE & OTHER ANNOUNCEMENTS.
Councillors resolved that the Town Mayor`s allowance will remain at one thousand, six hundred pounds (1,600.00) for 2016-2017.

The Mayor announced that his wife, Mrs Wendy Pritchard will be the Mayor`s Consort & that his charities will be MS & the Glynneath Training Centre.

Councillor Janet Gregory thanked the Council & the Clerk for the support they had given to her as Mayor in the last twelve months. She also announced that the final figure in the Mayor`s Charity Fund, to be split equally between her charities (Diabetes Wales & Cwmnedd Primary School), is one thousand, three hundred & ninety eight pounds 50 pence (1,398.50) & confirmed that she would continue to run a monthly table top sale on the last Thursday of every months at the Town Hall with any proceeds collected going into the Mayor`s Charity Fund.

The meeting closed at 7.15pm.

DRAFT minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 12th April 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Edward Jones;
Councillor Dr. Del Morgan;
Councillor Christopher Pavett;
Councillor Clive Harris;
Councillor Carolyn Edwards.

COUNCIL EMPLOYEES PRESENT:
Clive Baker – Clerk to Glynneath Town Council.

MEMBERS OF THE PUBLIC PRESENT:
Jonathan Sedgmore (left the meeting 8:00pm); Wayne Sedgmore (left the meeting 8:00pm);
Gwyn Richards (left the meeting 8:00pm); W J Shulver (left the meeting 8:00pm);
Mrs. R D Jones (left the meeting 8:00pm); Mrs Ann Morgan (left the meeting 8:00pm);
Gerry Reynolds (left the meeting 8:00pm); Phil Davies (left the meeting 8:00pm);
Roger Simons ( left the meeting 8:00pm); Malcolm Scott (left the meeting 8:00pm);
Mrs V Davies (left the meeting 8:00pm); Simon Knoyle (Glynneath RFC - joined the meeting 7.45pm & left the meeting 9:00pm); Peter Richards (Glynneath RFC - joined the meeting 7.45pm & left the meeting 9:00pm); Darren Castaldi (Glynneath RFC - joined the meeting 7.30pm & laft the meeting @ 9:00pm).

ABSENT/APOLOGIES
Councillor Bob Stevens (holidays);
Councillor Alf Siddley (illness);
Councillor Christopher Williams (work commitments);
Councillor Helen Williams (illness);
Councillor Janice Jenkins (no apologies received);
Councillor Vicky Sleep (no apologies received).

1) PRESIDING:
The Mayor, Councillor Janet Gregory.

2) MAYOR`S ANNOUNCEMENTS
The Mayor announced the sad death of Councillor Robert Parry on the 17th March 2016. There then followed a minutes silence for Councillor Parry.

The Mayor called on Councillor Dr. Del Morgan to say a few words about Rob.

Del gave a short eulogy by saying how proud Rob had been to be the Town Mayor in 2013-2014 and how he worked tirelessly in every task he undertook, be it on behalf of the residents, Council, Patient`s Participation Group, Glynneath Male Voice Choir or his Political Party. Rob will be greatly missed by everyone who knew him.

3) APOLOGIES FOR ABSENCE
Councillors Alf Siddley & Helen Williams had sent their apologies due to illness; Councillor Bob Stevens had sent his apologies as he is away on holidays; Councillor Chris Williams had sent his apologies due to work commitments; no apologies had been received from Councillors Janice Jenkins or Vicky Sleep.

4) DECLARATIONS OF INTEREST.
Councillor Edward Jones declared his interest as a County Councillor of NPTCBC & Councillor Dr. Del Morgan declared his interest as a County Councillor of NPTCBC and as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING
The reported crime figure on www.police.uk/south-wales/175/ for Glynneath for January 2916 was 17 and was “broken down” as follows:
Anti-social Behaviour – 6;
Bicycle Thefts – 0;
Burglary – 2;
Criminal damage & Arson – 1:
Drug Related Crime – 1;
Other Crime – 0;
Other Theft – 2;
Possession of Weapons – 0;
Public Disorder – 0;
Robbery – 0;
Shoplifting – 0;
Theft from a Person – 0;
Vehicle Crime – 0;
Violent & Sexual Offences – 5:

NOTE: THE NEXT PACT MEETING IS AT 6.30pm ON WEDNESDAY 18th MAY 2016 AT St. Mary`s Church Hall, CWMGWRACH.

The priorities decided at the PACT meeting held on 23rd March 2016 were:
Anti-Social Behaviour;
Speeding;
The use of Mobile Phones by Motorists; &
Bikes without lights.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 8th MARCH 2016
Minute 7 of 8th March 2016 has the words “and the2 between Ordinary meeting & held on” – Theseare a typing error and should not appear in the minutes.

the first part of Minute 17a of 8th March 2016 reads “ Renewal of Membership of One Voice Wales (OVW) – COUNCILLOR DR. DEL MORGAN HAD DECLARED HIS INTEREST AS AN EMPLOYEE OF ONE VOICE WALES & HAD TAKEN NO PART IN THE DISCUSSION OR VOTE ON THIS ITEM IN THE FINANCE & AUDIT MEETING HELD EARLIER TODAY”. The words “AND HAD LEFT THE MEETING WHILST THIS ITEM WAS BEING DISCUSSED” should follow the words “earlier today” but had been omitted.

7) CONFIRM THE MINUTES OF THE MEETING OF 8th MARCH 2016 AS A TRUE RECORD
Councillors resolved to approve the minutes of the Ordinary Meeting held on 8th March 2016 as a true record of that meeting with the above amendments having taken place.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 8th MARCH 2016 & AGENDA ITEMS.
a) Minute 8a – 8/3/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench to be placed in the Dynamic Park – the Clerk reported that the quotes for the bench & plaque ranged from 350 pound to 900 pound. The Council decided to allow the Clerk & the Mayor to choose the bench & plaque which will be done over the next few weeks.

The form of commemoration for the late Harry Samuel M.B.E. was discussed by the Council who decided to apply for quotes for a plaque to be placed in the foyer of the Town Hall as Mr Samuel was an active member of the Glynneath Debating Club (The Den Boys) who meet in the foyer of the Hall eavch weekday morning.

A letter received on the 23rd March 2016 from Mrs L Segdmore (see minute 11) below in relation to the Council`s decision on the plaque for Mr Samuel stating that “He did spend most mornings in the own Hall, for a number of years. But he spend (sic) nearly all his life helping miners, ex-miners, widows, which majority of these residents and others do not go to the town hall.” was noted by the Council.

b) Minute 8b – 8/3/2016 – The Vale of Neath Health Centre – Cllr. Eddie Jones reported that he had spoken to the Head of Planning at NPTCBC who had confirmed that the Planning Application for the swale had been received on 25th February 2016 and that the decision would be delegated” and would not therefore have to be referred to the NPTCBC Planning Committee. However, no decision has been received as yet & it is now expected by 17th May 2016.

c) Minute 8c – 8/3/2016 – Agreement of the NPTCBC/Town & Community Council Draft Charter – There was no up date available for this item.

d) Minute 8d – 8/3/2016 – The Damaged Road Surface in Earlsfield Close & Sunken Pavements & Drop Kerbs – It was reported that the agreement to carry out the jobs has been received by the County Councillors from NPTCBC, Engineering Department, although it will not be completed by the end of April 2016 but will be completed as soon as possible.

e) Minute 8f – 8/3/2016 – Ongoing Projects – Upgrade of the Memorial at the Welfare Park – due to circumstances beyond the council`s control this item has not been progressed. councillor Chris Pavett had agreed to meet with the Clerk to try & progress the matter but his work scheduled had not allowed him to do so. Councillor Carolyn Edwards agreed that she would speak to the Royal British Legion & the late Councillor Bodman`s grandson (who as a serving member of H M Forces had been assisting Cllr. Bodman with possible design etc. of the memorial) & will report back to full Council. The Clerk will email the members of the Project Group Committee after the Annual General Meeting (10/5/2016) to set a mutually agreeable time to meet & move this and other proposed projects forward.

f) Minute 8g – 8/3/2016 – The Council providing a skip, once a month, to replace the skip withdrawn by Keep Wales Tidy in April 2015 – up to date quotes will be sought with a view to submitting an application to the Selar Community Benefit Fund when it opens on 18th April 2016.

g) Minute 8i – 8/3/2016 – Update on the Future Site for the Trem Y Glyn Residential Care Home – There was no update available on this item.

h) Minute 8j – 8/3/2016 – “Youth Participation in Town/Community Councils” – Cllr. Dr. Del Morgan reported that following a meeting with the representatives of the Children`s Rights Unit on Wednesday 9th March 2016 it was confirmed that the Unit have spoken to several secondary schools which the young people of the Town attend & will let the Council know when/if any interest has been shown by these young people.

Posters have been placed in the notice boards & in the Community centre and the Clerk will ask the Glynneath Training Centre to display one on their notice board.

i) Minute 8l – 8/3/2016 – The Glynneath Regeneration Skateholder Group Civic Pride & “Gateway & Signage” Projects – The relevant engineering studies or prices have not been received so there was no update available at this meeting. (See also minute 9 below).

j) Minute 8m – 8/3/2016 – Christmas 2016 (issue of tokens to children under 11 re: gift at Santa`s Grotto & the Christmas Tree remaining in the grounds of Llys Yr Ysgol) – Cllr. Janet Gregory reported that she had spoken to the Head of Cwmnedd Primary School with regards to the issue of tokens and he had agreed to speak to the pupils on this matter & the school has promised to reply by the end od the school year (July 2016). Cllr. Dr. Del Morgan will speak to the board of governors of YGG Cwmnedd at their next meeting and will request that they reply by July 2016.

The Clerk reported that he had written a second letter to Coastal Housing on the 24th March 2016 requesting that they contact each resident at Llys Yr Ysgol to see if the majority were in favour of the Town Christmas Tree remaining in their grounds. No response has been received as yet.

k) Minute 8p – 8/3/2016 – 5 (five) Minutes for Public Participation (questions from written requests received) – the Clerk reported that the Council`s Standing Orders had been posted on the website under “PUBLIC DOCUMENTS-GLYNNEATH TOWN COUNCIL STANDING ORDERS” which explains to everyone the timing etc. relating to this item.

Following last month`s meeting, this meeting was informed by Cllr. Eddie Jones that there is a law on the Statute Books relating to disruption of public meetings which reads as follows:

THE PUBLIC MEETINGS ACT 1908 – CHAPTER 66 – 8 EDW 7

1) PENALTY ON ENDEAVOUR TO BREAK UP A PUBLIC MEETING;

Any person(s) who at a lawful public meeting acts in a disorderly manner for the purpose of preventing the transaction of the business for which the meeting has been called together shall be guilty of an offence and shall on summary conviction be liable to imprisonment for a term not exceeding 6 (six) months or to a fine not exceeding Level 5 on the standard scale or both.

2) Any person(s) who incites others to commit an offence under this Section shall be guilty of a like offence.

3) If an Officer of the Law suspects any person(s) of committing an offence under the foregoing provisions of this Section, he/she may, if requested to do so by the Chair of the meeting, require that/those person(s) to declare his/her/their name(s) and address(es) immediately. If that/those person(s) refuses or fails to declare his/her/their name(s) and address(es), he/she/they shall be guilty of an offence under this sub-section and liable to, on summary conviction thereof, to a fine not exceeding Level 1 on the standard scale and if he/she/they refuse or fail to declare his/her/their proper name(s) and/or address(es) or if the Officer of the Law suspects that he/she/they have given a false name(s) and/or address(es), the Officer of the Law may, without warrant, arrest him/her/them.”

l) Minute 9 – 8/3/2016 – New Guidelines for the NPTCBC/Town & Community Councils Liaison Meetings – The guidelines have not yet been received but have been promised in time for the Annual General Meeting.

The Clerk reported that he had received confirmation from NPTCBC that future liaison meetings will now take place half yearly instead of quarterly with immediate effect.

m) Minute 17b – 8/3/2016 – Possible Transfer of the Council`s Accounts from Barclays Bank to TSB – The Clerk reported that opening Community/Business accounts with the TSB are now done “on-line” and not “in branch”. It was decided to delay the possible “switch” of the accounts between the Banks until after the Annual General Meeting as the late Councillor Robert Parry is a signatory on the account & his replacement will be decided at the AGM. If it is decided to “switch” the accounts, the Clerk will arrange for all the signatories to meet so that the on-line application/process can be completed.

n) Minute 18a – 8/3/2016 – Parking Problems with Contractors working on the Crown Inn Development – Cllr. Eddie Jones reported that the NPTCBC Enforcement Officer had visited the site on several occasions since last month`s meeting but had found no breaches of the law “viz a viz” parking or breaches of the conditions of the Planning Permission. Cllr. Jones has also spoken to the local PCSO`s asking them to monitor possible parking breaches near the site.

o) Minute 18b – 8/3/2016 – Problems with the Post Box/Dog Bin in Heol Y Glyn – Cllr. Dr. Del Morgan has identified a possible site to re-locate the dog bin but it lies on the land of the Glynneath Rugby Football Club. he will liaise with the Committee of Glynneath R F C to see if they are amenable to the request to “house the dog bin” on the identified site.

p) Minute 18c – 8/3/2016 – Back up Fire Engines for Incidents in Glynneath – Cllr. Chris Pavett was unable to attend the One Voice Wales Neath Area Committee meeting held on 9th March 2016 but had spoken to Mr Gordon Walker (Councillor in Swansea & ex-fire fighter) about this item. He suggested that the Council ask Mr walker to attend a Council meeting to give information about this item. The Council agreed to invite Mr Walker to the June meeting as there will not be enough time to deal with this item in May as the Ordinary meeting is preceded by the Annual General Meeting.

q) Agenda item 8a – Opening Times & Key Holders for Facilities at the Welfare Park – This item was proposed for discussion by Cllr. Bob Stevens and as he is absent from the meeting, the Council decided to postpone the discussion until the May meeting.

9) OTHER REPORTSREPORTS FROM COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
a) Cllr. Janet Gregory reported that she had attended a meeting of the Vale of Neath Practice Patient Participation Group on the 11th April 2016 and gave the following report:

Cllr. Carolyn Edwards had been voted in as Chair of the Group as the successor to the late Cllr. Robert Parry;

That a discussion on the new Primary Care Health Centre took place and it was stated that all parties involved in the development are working towards an early summer start date. Dr. Westward reminded everyone that the funding had been approved many years ago and was STILL in place and that contrary to popular belief the area has not been waiting as long as Briton Ferry did as the completion of their Health Centre took 13 (thirteen) years from the time of the agreed funding to opening;

It was reported that the group had had preliminary discussions with the NPTCBC Fund administrator of one of the Community Funds with a view to funding for an electronic “hook up system for patients” at the proposed health centre but had met with a negative response. The group will look for some alternative funding streams;

That the group “switch” their account from Barclays Bank plc to the TSB for ease of banking facilities as Barclays no longer have a branch in the Town.

b) Cllrs. Dr. Del Morgan & Tony Pritchard reported that they had attended a Glynneath Regeneration Group meeting on the 11th April 2016 and at that meeting it had been decided to merge the Regeneration Group with the Regeneration Stakeholder Group so that each group were not undertaking the same projects individually. It was also reported that the Glynneath Training Centre are keen to progress their Woolpack Development & Cllr. Dr. Del Morgan requested that some/all of the Council meet with the Training Centre Manager/Project Manager to discuss the development to ensure that there is no “cross over” of parts of the Woolpack Project & any future ideas for the Bethania Community Centre Chapel Development. His request was agreed by full Council.

10) PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLOLR WITH NPTCBC & LEFT THE MEETING.

31/3/2016 – Applicant – Walters Resources Ltd, Hirwaun House, Hirwaun Industrial Estate, Aberdare CF44 9UL Hydropower scheme comprising weir & intake structure, buried pipeline & turbine generator powerhouse (100kW) & associated engineering operations @ Maesgwyn, Glynneath SA11 5RW – Planning ref: P2016/0182;

11/4/2016 – Applicant – Mr John Carroll, JTH Developments, Arfryn, Intervalley Road, Banwen, Neath SA10 9LR – Planning ref: P2016/0197 – Demolition of existing nursing home & construction of four (4) new terraced dwellings at Maesyffynon House, Morfa Glas, Glynneath SA11 5EP.

11) WRITTEN CORRESPONDENCE
10/3/2016 from One Voice Wales – The Welsh Government`s Natural Resources newsletter – March 2016;
14/3/2016 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 18/3/2016 & minutes of their meeting of 27/11/2015;
15/3/2016 from Kidney Wales – Promotional pack for their “WALK FOR LIFE” at Aberdare Park on Sunday 24th April 2016;
18/3/2016 from Vattenfall Ltd – Notice of appointment of Board Members of the Pen Y Cymoedd Wind Farm Community Fund CIC (Community Interest Company);
23/3/2016 from One Voice Wales – Notice that the Welsh Assembly Government`s report on the consultation on the Draft Public Services Ombudsman (Wales) Bill can be read at www.senedd.assembly.wales/mgIssueHistoryHome.aspx?lld=13719;
23/3/2016 from Mrs L Segdmore – Letter relating to the proposed plaque in the Glynneath Town Hall Foyer to commemorate Mr. Harry Samuel M.B.E.;
23/3/2016 from South Wales Police – Poster advertising a FREE fun day at Victoria Gardens, Neath on Saturday 11th June 2016;
29/3/2016 from One Voice Wales – Copies of slides of presentation given by Mid & West Wales Fire & Rescue Service to the Neath Area Committee;
1/4/2016 from One Voice Wales – Notice that the Welsh Assembly Government`s report on the Public Health Outcomes Framework for Wales can be viewed at http://gov.wales/topics/health/publications/health/reports/public-health-framework?lang=en;
1/4/2016 from Mid & West Wales Fire & Rescue Service – notice that their Strategic Plan for 2016-2017 can be read at www.mawwfire.gov.uk;
1/4/2016 from NPTCBC, Transport Department – Notice of changes to some bus services in Neath Port Talbot (there are none in Glynneath);
1/4/2016 from The Local Democracy & Boundary Commission for Wales – Copy of the final draft report under the Local Government Act 1972 – section 55(2) – Review of Community Boundaries in the County of Neath Port Talbot. (THERE ARE NO PROPOSED CHANGES IN GLYNNEATH);
5/4/2016 from Disability Wales – Details of two (2)job vacancies as Project Co-Ordinators based in Cardiff;
8/4/2016 from Disability Wales – briefing on “Disabled People`s Manifesto; Creating an Enabling Wales 2016-2021 & a copy of the manifesto;
12/4/2016 from Mr Gerry Reynolds – Letter requesting clarification on the public`s involvement in full Council meetings (requests to speak, amount of time allowed for each person & other aspects of public involvement in meetings) & why each individual Councillor did not reply to his written request to each of them for a public meeting relating to the European Referendum.

Also received, a Section 137 request for a donation from the Carers Trust, Swansea Bay Area.

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee last met on 8th March 2016 & will next meet on 14th June 2016.

18) REPORTS FROM TOWN COUNCILLORS
Cllr. Tony Pritchard reported that he had been approached by numerous people living in his ward (Glynneath West) regarding the bus shelter which was rejected at the bottom of Nant Hir. He asked if it was possible to have a shelter as near as possible to the next bus stop on the route.

Cllr. Dr. Del Morgan reported that he had spoken to the NPTCBC Engineers who had agreed to visit the bus stop near Plas Y Coed to see if it was possible to put a shelter there. When further news has been received it will be reported to full Council.

19) REPORTS FROM COUNTY COUNCILLORS
Cllr. Dr. Del Morgan reported that he had noticed that there was quite a lot of litter lying throughout the Town, including on/near the slip roads to the A465. He has spoken to NPTCBC to arrange a “clean up” on the roads & pavements & to SWTRA (South Wales Trunk Road Agency) for clearance of the litter on/near the A465. He will arrange a community litter pick over the next few weeks for the other areas of the Town.

Whilst this was being reported several Councillors mentioned that the NPTCBC Refuse Collectors do not pick up any litter/rubbish they drop when collecting throughout the Town. The Council asked the County Councillors to speak to the relevant department of the County Borough & asked the Clerk to write to NPTCBC to suggest that the Refuse Collectors carry extra bags & brushes on their trucks to clear any rubbish they drop during their collections.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The Annual General Meeting will take place at 7pm on Tuesday 10th May 2016 followed by the next full Council meeting. These meetings will take place in the Bethania Community Centre. The agendas for both meetings will be posted on this site & in both the Council Notice boards by 5pm on Tuesday 3rd May 2016.

Draft minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 8th March 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Dr. Del Morgan;
Councillor Edward Jones;
Councillor Christopher Pavett;
Councillor Bob Stevens;
Councillor Carolyn Edwards;
Councillor Janice Jenkins (left the meeting @ 8.50pm).

COUNCIL EMPLOYEES PRESENT:
Clerk to the Council: Clive Baker.

MEMBERS OF THE PUBLIC PRESENT:
Jonathan Sedgmore (left the meeting 8.00pm); Wayne Sedgmore (left the meeting 8.00pm);
Mrs. Linda Sedgmore (left the meeting 8.00pm); Mrs. G M Harris (left the meeting 8.00pm);
Mrs R D Jones (left the meeting 8.00pm); Mrs C Rees (left the meeting 8.00pm);
W J Shulver (left the meeting 7.45pm); John Evans (left the meeting 7.45pm);
Gerry Reynolds (left the meeting 7.45pm); Phil Davies (left the meeting 8.00pm);
Roger Simons (joined the meeting 7.15pm & left the meeting 8.00pm).

ABSENT/APOLOGIES
Councillor Robert Parry (Illness);
Councillor Alf Siddley (Illness);
Councillor Christopher Williams (family commitments);
Councillor Helen Williams (family commitments);
Councillor Clive Harris (work commitments);
Councillor Vicky Sleep (no apology received).

1) PRESIDING:
The Mayor, Councillor Janet Gregory.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s Announcements.

3) APOLOGIES FOR ABSENCE:
Councillors Robert Parry & Alf Siddley had sent their apologies due to illness. Councillor Clive Harris had sent his apologies due to work commitments. Councillors Christopher Williams & Helen Williams had sent their apologies due to family commitments. No apologies had been received from Councillor Vicky Sleep.

4) DECLARATIONS OF INTEREST:
Councillor Edward Jones declared his interest as a Neath Port Talbot County Borough councillor & Councillor Dr. Del Morgan declared his interests as a Neath Port Talbot County Borough councillor & an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The reported crime figure obtained from www.police.uk/south-wales/175/ for Glynneath for the month of December 2015 was 10 (ten). These were broken down as follows:

Anti-Social Behaviour – 3;
Bicycle Thefts – 0;
Burglary – 1;
Criminal Damage & Arson – 1;
Drug Related Crime – 0;
Other Crime – 0;
Possession of Weapons – 0;
Public Disorder – 1;
Robbery – 0;
Shoplifting – 0;
Theft from a Person – 0;
Vehicle Crime – 0;
Violent & Sexual Offences – 4.

THE NEXT PACT MEETING IS AT 6.30pm ON WEDNESDAY 23rd MARCH 2016 AT THE BETHANIA COMMUNITY CENTRE, HIGH STREET, GLYNNEATH.

The priorities decided at the PACT meeting held on 27th January 2016 were:
Anti-Social Behaviour, Sppeding, The Use of Mobile Phones by Motorists & Bikes without Lights.

6) AMENDMENTS TO THE MINUTES OF THE LAST MEETING:
There were no amendments to the minutes of the ordinary meeting held on 9th February 2016.

7) CONFIRM THE MINUTES of THE LAST MEETING AS A TRUE RECORD:
Councillors resolved to approve the minutes of the ordinary meeting held on 9th February 2016 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA MATTERS
a) Minute 8a – 9/2/2016 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a bench in the Dynamic Park – The Clerk reported that the quotes for the bench & plaque to be placed in the Dynamic Park range from 350.00 pounds & 900.00 pounds. The council decided to allow the Clerk & the Mayor to choose a bench & plaque which will be done over the next few weeks.

The form of commemoration for the late Harry Samuel M.B.E. was discussed by the Council who decided to apply for quotes for a plaque to be placed in the foyer of the Town hall as Mr Samuel was an active member of the Glynneath Debating Club (the Den Boys) who meet in the foyer of the Hall erach week day morning.

b) Minute 8b – 9/2/2016 – The Vale of Neath Health Centre – Cllr. Eddie Jones reported that he had spoken to the Head of Planning at NPTCBC who had confirmed that the planning application for the swale had been received on 25th February 2016 (see minute 10 below) and that the decision would be a “delegated” decision and would not therefore have to be referred to the NPTCBC Planning Committee. The application, as with all applications & amendments, is subject to a 21 day consultation period & this expires on 17th March 2016. Cllr. jones has asked the Planning Officer to contact him on 18th March 2016 with the decision.

c) Minute 8c – 9/2/2016 – Agreement of the NPTCBC/Community Council Draft Charter – There was no update available on this item at this meeting.

d) Minute 8d – 9/2/2016 – The Damaged Road Surface in Earlsfield Close & the Sunken Pavements and Broken Drop Kerbs in Glynneath – It was reported that the agrrement to carry out these jobs had been received by the county Councillors and hopefully they will be completed before the end of April 2016.

e) Minute 8e – 9/2/2016 – Ongoing Projects:
1) Upgrade of the Memorial at the Welfare Park – Due to circumstances beyond the Council`s control this item has not progressed but will be moved forward on the agenda until any definitive information is received.
2) The Full Redevelopment of Pontwalby Park – The work was completed on 26th February 2016 and the park has been reopened. The contractors have done an excellent job & the new park is much more “user friendly” with initial feedback being extremely positive. THIS ITEM IS NOW CLOSED.

f) Minute 8f – 9/2/2016 – The Fencing at the Top of the Cemetery – The work is now complete. THIS ITEM IS NOW CLOSED.

g) Minute 8g – 9/2/2016 – The Council Providing a Skip, Once a Month, to Replace the Skip withdrawn by Keep Wales Tidy – Up to date quotes will be sought over the next few weeks in readiness for applications to the Community Benefit Funds.

h) Minute 8i – 9/2/2016 – Update on the Future Site of the Trem Y Glyn Residential care Home – Cllr. Dr Del Morgan reported that he had received a positive response from NPTCBC on the proposal of refurbishment of the existing building but the study, to be carried out by NPTCBC, is still awaited. Any future information will be reported to the Council meetings by our County Members.

i) Minute 8j – 9/2/2016 – Youth Participation in Town/Community Councils – Cllr. Dr Del Morgan is meeting with representatives of the Children`s Rights Unit on Wednesday 9th March 2016 for an update on this item. He will give his report to full Council at the next scheduled meeting.

j) Minute 8k – 9/2/2016 – The Management Committee of the 3G Pitch at Abernant Park – As this matter may affect the Council`s employees it was decided to discuss in “Closed Session”.

k) Minute 8l – 9/2/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway & Signage” Projects – The relevant engineering studies or prices have not been received so there was no update available for this meeting.

l) Minute 11 – 9/2/2016 – The Service Agreement for the School Crossing Officer – The Clerk reported that he had sent the signed agreement back to NPTCBC, Road Safety Unit and that the agreement had been renewed until 31st March 2017. THIS ITEM IS NOW CLOSED.

m) Minute 13d – 9/2/2016 – Christmas 2016 (issue of tokens to children under 11 re. gift from Santa & the Christmas Tree remaining inn the Grounds of Llys Yr Ysgol) – Cllr. Gregory reported that she had spoken to the Head of Cwm Nedd Primary School with regards to the issue of tokens and he has agreed to speak to the pupils on this matter. She asked if the Council`s Representatives on the board of governors of YGG Cwmnedd would speak to the Head over the next few weeks. (To enable the Clerk to arrange the issue of tokens, a decision would need to be received by the end of the school year – July 2016).

The Clerk reported that he had written to Coastal Housing on the 24th February 2016 requesting that they contact each resident at llys Yr Ysgol to see if the majority were in favour of the town`s Christmas Tree remaining in their grounds. No response has been received as yet.

n) Agenda item 8a – Revisit of Councillors on Committees due to Changes in some councillors over the last few months – After some discussion it was decided that Cllr. Bob Stevens would become a member of the Finance & Audit Committee to fill the vacancy which had arisen due to the “passing” of Cllr. Joan Bodman. It was then decided that Cllr. Carolyn Edwards would become a member of the Project Group Committee in place of the late Cllr. Bodman & ex-Councillor John Evans. It was agreed that at present, the Town Hall/Community Centre Committee will remain at four (4) members and the Parks & Open Spaces Committee will remain at six (6) members.

All the full internal Committees & membership of external committees will be discussed, in full, at the Council`s Annual General Meeting scheduled for 10th May 2016.

o) Agenda item 8b – Discussion on Allowing Cllr. Robert Parry a Dispensation re: The Six Month Rule – Cllr. parry had written to the clerk asking the DCouncil to allow him some lee-way as he had been unable to attend the last five Council meetings or any Committee meetings due to on-going illness. he states he fully intends to return to his Council duties when his health allows. The full Council agreed to Cllr.Parry`s request.

p) Agenda item 8c – 5 (five) minutes for Public Participation (questions from Written Requests Received) – The Mayor explained that as in the last six or seven meetings there had been disruption to the meeting by everyone trying to speak that under her discretion & under the Council`s Standing Orders 1d, 1e & 1f, (which read – 1d – Subject to standing order 1c, members of the public are permitted to make representations, answer questions & give evidence in respect of any item of business included in the agenda 1e – “The period of time (which is at the Mayor`s discretion), or (which is designated for the public participation in accordance with standing order 1d above), shall NOT exceed 5 (five) minutes in total”; 1f – “Subject to standing order 1e above, each member of the public is permitted to speak once only in respect of business itemised in the agenda and shall not speak for more than 5 (five) minutes iin total”) the public would be granted a totasl of five minutes for them to put their questions to the Council. -There then followed more disruption with members of the public speaking over one another and accusations that the Council were being unfair although the agenda was posted in the two notice council notice boards & on the Council`s website on 1st March 2016. The Mayor asked for order, which was ignored. She asked for a second time for order, which was again ignored. Therefore under Standing Order 10 of the Council`s Standing Order (10a – “No person shall obstruct the transaction of business at a meeting or behave offensively or improperly”; 10b – If, in the opinion of the Mayor, there has been a breach of standing order 10a abovbe, he/she shall express that opinion & thereafter any Councillor, including the Mayor, may move that the person(s) be silenced or excludeed from the meeting, and the motion, if seconded, shall be put forthwith & without discussion 10c – “If a resolution is made in accordance with standing order 10b above is disobeyed, the Mayor may take further steps, as may be necessary, to enforce it and suspend/adjourn the meeting”). The Mayor proposed that the meeting be suspended until order was restored. This was seconded and the meeting was suspended.

After several minutes of calm, the meeting was reconvened but by this time the alloted five minutes had been lost for public participation.

Councillor Pavett proposded that the Council`s Model Standing Orders be p;ublished on the Council`s website before the date of the April meeting so that any further misunderstanding of this kind would not take place. His proposal was seconded & agreed by full Council.

NOTE: THE COUNCIL`S FULL STANDING ORDERS WILL APPEAR ON THIS WEBSITE UNDER THE HEADINGPUBLIC DOCUMENTS- GLYNNEATH TOWN COUNCIL STANDING ORDERS

9. OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
The Clerk reported that he had attended a meeting with Cllr. ally Thomas (Leader of NPTCBC), Rhys george & Jayne Woodman-Ralph (Officers of NPTCBC, Democratic Services Department) on Thursday 3rd March 2016 in relation to the NPTCBC/Town & Community Council Liaison Forum meetings. At this meeting a discussion took place on the understanding of what items can be discussed at the forum as in the past Operational Items, which should be referred directly to the relevant Heads of Department of NPTCBC or each County Councillor(s), had taken up most of the meeting time. Several Clerks, who had been in the role between five & fifteen years had voiced the opinion that this was the case because there had never been any firm guidelines in relation to the proposed agenda for these meetings. It was also mentioned that it was widely believed by Town & Community Councillors that quarterly meetings were too frequent and that half yearly meetings would be preferred. The representatives of NPTCBC agreed to go away from the meeting to look at producing new guidelines to be received by the Town & Community councils before their Annual general Meetings, which take place in May of each year.

10. PLANNING APPLICATIONS

COUNCILLORS DR DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND LEFT THE MEETING.

18/2/2016, ref: P2016/0100 – Pennant Walters (MAESX) Ltd, Hirwaun House, Hirwaun Industrial Estate, Aberdare CF44 9UL – details to be agreed in association with Condition 6 (Nature & Extent of Any Land Instability) & Condition 21 (Stability Reports) of application P2014/0733, granted on 17/12/2015 for Masesgwyn wind Farm, North of Glynneath, SA11 5RW.

25/2/2016, ref: P2016/0086 – HPC (Glynneath) Ltd, South House Farm, Mundon, Maldon, CM9 6pp – Construction of flood relief channel, new access road to an existing pumping station & foul sewage at land at western end of Glynneath Business Park, Glynneath

COUNCILLORS DR DEL MORGAN & EDDIE JONES REJOINED THE MEETING.

11. WRITTEN CORRESPONDENCE

12/2/2016 from One Voice Wales – Consultation documents & their response to the Proposal on the Provision of Court & Tribunal services in Wales;
12/2/2016 from One Voice Wales – Their response to the Welsh Assembly Government`s Consultation on the Draft Local Government (Wales) Bill;
15/2/2016 from Mr Gerry Reynolds – Letter re. European Referendum (see 1* below);
18/2/2016 from Welsh Assembly Government – Note that the Independent Remuneration Panel Annual report 2016-2017 can be viewed @ www.gov.wales/irpwsub/home/publication/2016-2017/irp-annual-report-2016-2017/?lang=en
19/2/2016 from Vattenfall Ltd – Pen Y Cymoedd Wind Energy Project e-newsletter;
19/2/2016 from NPTCBC – Slides covering the budget 2016-2017 presentation delivered at the last County/Town & Community Council Liaison Forum;
22/2/2016 from Mr Gerry Reynolds – Letter re: Christmas 2016 (see 1* below);
22/2/2016 from Mr Gerry reynolds – Letter asking for details of development of the chapel at the Bethania Community Centre (see 1* below);
22/2/2016 from One Voice Wales – Job advertisment for the post of South Wales Development Officer with One Voice Wales;
23/2/2016 from Welsh Hearts – Request to Deputy Mayor to adopt the charity as his Mayor`s Charity for 2016-2017;
25/2/2016 from Tower Mint Ltd – details of the Issue of a Commemorative Medal for schools & Councils in honour of H M Queen Elizabeth 2nd`s 90th birthday;
25/2/2016from Mr W J Shulver – letter requesting to speak at the meeting on “The Park & Student Bursaries”( see 2* below);
26/2/2016 from NPTCBC, Planning Department – Letter to all Town & Community Councils re: Formal Pre-application Consultations by Applicants on Major Developments;
26/2/2016 from One Voice Wales – Agenda for the Neath Port Talbot Area Committee meeting of the 9th March 2016 & minutes of the meeting of the 2nd December 2016;
29/2/2016 from Mrs R D Jones – letter bringing H M Queen Elizabeth`s 90th Birthday to the attention of the Council & asking if they are arranging anything to celebrate the same (see 3* below);
1/3/2016 from One Voice Wales – Notice of Vacancy as Chair of the Wales Advisory Committee on the British Council;
2/3/2016 from the Welsh Assembly Government – Local government ethical Framework – The Local Authorities (Model Code of Conduct) (Wales) (Amendment) Order 2016;
3/3/2016 from The Planning Inspectorate – Developments of National Significance – The Planning Wales Act 2015;
4/3/2016 from Public Health Wales – Screening Information Pack;
7/3/2016 from Peniel Silver Lining Group – Letter of thanks for Section 137 Grant issued in January 2016.

SECTION 137

15/2/2016 Shopmobility Neath Port Talbot – Request for donation;
15/2/2016 Urdd Gobaith Cymru – request for donation towards the 2016 URDD National Eisteddfod.

NOTE: It was decided that as members of the public had left the meeting by the time the report on written correspondence was given that the following replies be made to the items markd 2* & 3* above and the Clerk read out the reply given to Mr Gerry Reynolds with regards to the items maked 1*:

1* “I write ith reference to your letters dated 12th February, 13th February & 14th February 2016 regarding the European Referendum Debate, Christmas 2016 (tree & lights) and the redevelopment of the chapel part of the Bethania Community Centre.

As to the request for the Council to debate the European Referendum, I will will sdpeak to the Council to see if they wish to debate the topic in the March meeting, should time allow.

The Christmas Tree & Lights – A letter has been sent to Coastal Housing (who own Llys Yr Ysgol) requesting that they contact each resident to see whether they are in favour, or against, the Christmas Tree remaing in their grounds. As to Christmas Lights for Pontwalby, it is NOT possible to place lights in the area at the moment due to the “older” typoe of street lighting there. (The Unitary Authority is undertaking a replacement programme throughout the County at the moment and when it is completed in Pontwalby, this Council intends to revisit the possibility of Christmas Lights in Pontwalby).

bethania Community centre – The redevelopment of the chapel part of the Community Centre has been held up due to changes in the financial climate, in so much as grants, which were available for this sort of redevelopment have been withdrawn. This Council constantly monitors possible grants for the work and when one becomes available, I am sure an application will be made. As to the comment on “Structural Problems” the chapel is sound structurally but as a Grade 2 Listed Building, CADW, at the monent insist that all pews or any other structures/fittings are retained and this would mean that if the Council moved the pews, etc, from the chapel, they would have to be stored in the Town Hall, which is “robbing Peter to pay Paul” as there would be no space available to the existing users of the Town Hall.”

NOTE: The Council feel that it would not be prudent for them to hold a Public Debate on the European Referendum but if anyone wished to arrange for representatives of both the “Stay” or “Leave” factions then the Council would look to provide the Town hall (when not be used by existing hirers) free of charge.

2* – Letter from Mr Shulver re: The Park & Student Bursaries – It was decided that the request to spaek on “the park” was not specific enough to be placed on the agenda. as to student bursaries, the Section 106 Agreement withn the Selar for any monies to be received from the extension to the works had been specifically negoitiated to allow the money to come directly to the Town council and not to the Unitary Authority to enable the Town council to provide some kind of bursary to be provided as below (from minute 17a of the meeting of the 8th September 2015) and that because of the fact that monies from the Selar extension was not guaranteed for any length of time that the bursary for 2016 be set at 100.00 (one hundred) pounds per successful applicant to allow future students to benefit from this fund; NOTE: THE ONLY PAYMENT RECEIVED HAS BEEN 7,004 (SEVEN THOUSAND & FOUR) POUNDS AND UP TO THE DATE OF THIS MEETING FOUR (4) SUCCESSFUL APPLICANTS HAVE BEEN GRANTED THE ONE HUNDRED POUNDS:

“The Selar Extension Community Benefit Fund

a) The Council decided that the panel would be made up of the existing Finance & Audit Committee;
b) that the grants should only be available to students studying for a University Degree or an equivalent HND course with the acceptance/entery number being exhibited as proof of the course;
c) that the maximum grant be one hundred pounds per applicant for 2015/2016 and the amount of the grant reviewed on an annual basis;
d) That application forms be made available in August of each year (as soon as possible for 2015), to be returned by the end of October each year with the panel meeting in either November or early December to assess, with yhe successful applicants being sent their grant within seven (7) days of the date of the panel meeting;
e) That the Clerk to the Council being the Administrator of the Fund.

3* – Letter from Mrs R D Jones re: H M Queen Elizabth`s 90th Birthday – The Council feel that organising & paying for celebrations throughout the Town would NOT be a beneficial use of local ratepayers money but would support, in principle, anyone who wished to celebate the event by arranging their own celebrations.

12. REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting.

13. REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting.

14. REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will deliver their report in “closed session” under “Personnel Matters”.

15. REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Commitee has not met since the last full Council meeting.

16. REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only meet when necessary.

17. REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee met at 6pm this evening and made the following report:

a) Renewal of membership of One Voice Wales (OVW) – COUNCILLOR DR. DEL MORGAN HAD DECLARED HIS INTEREST AS AN EMPLOYEE OF ONE VOICE WALES & HAD TAKEN NO PART IN THE DISCUSSION OR VOTE ON THIS ITEM IN THE FINANCE & AUDIT MEETING HELD EARLIER TODAY – after some discussion it was recommended thar the membership be renewed for a further year at a cost of 570.00 (five hundred & seventy pounds);
b) New Barclay`s (Council`s Bankers) Scale of Charges for Community Accounts – Barclays had sent a letter on 22nd February 2016 stating that there was to be a change in the charging structure for Community accounts with effect from 13th May 2016, at which time they would be “recoding” the Council`s General Account as a “Mixed Payment” Account and the charges, based on the usage of the account for the two years from 1st January 2014 to 31st December 2015, would rise to approximately 46.00 (forty six pounds) per month (over this period the council paid charges averaging 26.00 (twenty six pounds) per month). The alternative is to b e coded as an “E-Payments” account which would cost approximately 20.00 (twenty pounds) per month. As most payments made to suppliers since November 2015 have been made via internet banking for which there is no charge, the Committee decided to recommend that the account be recoded as an “E-Payment” account. (The Clerk will contact Barclays Bank to let them know this).

It is also recommended that the Clerk expolre the transfer of the Council`s accounts from Barclays Bank, who no longer have a presence in Glynneath, to the TSB which is the last surviving bank in the Town.

c) Recommend that the Service Contract with Tremorfa Ltd for servicing the Town Hall Fire alarm at a cost of 326.67 plus VAT be renewed for the period 1/4/2016 to 31/3/2017.

ALL OF THE ABOVE RECOMMENDATIONS WERE RATIFIED BY FULL COUNCIL.

18. REPORTS FROM TOWN COUNCILLORS
a) Councillor Bob Stevens reported that there were parking problems with the contractors working on the Crown Inn development who were parking on the yellow lines in front of the property thus blocking the view of the motorists emerging from Lancaster Close junction on the High Street. Councillor Eddie Jones reported that the Planning Enforcement Officer had revisited the site on several occasions to ensure that no breaches in the Planning Agreement were taking place & he would ask them to revisit to speak to the contractors about this problem. He will also bring it to the attention of the local police at the next PACT meeting.

b) Councillor Stevens also reported that the post box attached to the wall of the rugby club (in Heol y Glyn) was frequently bein g used as a “dumping point” for full dog bags although there is a designated dog bin within five (5) yards of this post box. He asked if it was possible for the dog bin to be moved further down the road, towards the public toilets, which may eleviate this problem in the future. The County Councillors will speak to the relevant officers in NPTCBC.

c) Councillor Chris Pavett reported that he had feceived information regarding the change in the back up fire engine for incidents in Glynneath (if the Glynneath Crew are unavailable then a second crew is dispatched). The change was that the “back up” which was called from the “full time” station at Neath, which has a team of retained fire fightersm was being changed to Seven Sisters station, which only has part-time fire fighters, and this may cause unnecessary delays in attendance whilst the team are being contacted. He was going to address a representative of the Mid & West Wales Fire & Rescue Services (MWWFRS) on this matter in the Neath Area Committee of One Voice Wales which is due to take place on Wednesday 9th March 2016 but he did not know if he would be able to attend due to other commitments. Councilloe eddie Jones offered to speak to the NPTCBC County Representatives on the MWWFRS Panel on this maater and will report back to full Council as soon as he can.

19. REPORTS FROM COUNTY COUNCILLORS.
There were no further reports from County Councillors.

20. DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING.
The next full Council meeting will take place at 7pm on Tuesday 12th April 2016. The meeting will be held in the Bethania Community Centre, High Street, Glynneath. The agenda for this meeting will be posted on the Council Notice Boards outside the Town Hall & Community Centre and on this ebsite by 5pm on Tuesday 5th april 2016.

Agenda Items Proposed – Opening times & key holders for facilities at the Welfare Park.

MEMBERS OF THE PUBLIC ARE ENTITKED TO ATTEND THIS MEETING BUT CAN ONLY ADDRESS THE MEETING (SUBJECT TO STANDING ORDERS 1d, 1e & 1f OF THE TOWN COUNCIL`S STANDING ORDERS, WHICH CAN BE VIEWED ON THIS WEBSITE) IF THEY HAVE CONFIRMED THE SPECIFIC TOPIC, IN WRITTING TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN WORKING DAYS BEFORE THE DATE OF THE MEETING).

COUNCILLORS RESOLVED TO ENTER CLOSED SESSION TO DISCUSS STRATIGIC REVIEW 7 PERSONNEL MATTERS IN ACCORDANCE WITH THE TOWN COUNCIL STANDING ORDER 1c AND SECTION 100A OF THE LOCAL GOVERNMENT ACT 1972.

The meeting closed at 9.15pm.

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 9th February 2016.

COUNCILLORS PRESENT:
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Edward Jones;
Councillor Dr. Del Morgan;
Councillor Christopher Pavett;
Councillor Clive Harris;
Councillor Bob Stevens;
Councillor Christopher Williams (left the meeting 9pm); Councillor Vicky Sleep (left the meeting 8.45pm);
Councillor Helen williams (joined the meeting 7.05pm & left the meeting 8.45pm);
Councillor Carolyn Edwards (see minute 8o below – co-opted to the Counciol at 8.10pm & joined it as a Councillor)

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council – Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Jonathon Sedgmore (left the meeting 8.25pm); Wayne Sedgmore (left the meeting 7.25pm, re-joined the meeting 7.40pm & left the meeting 8.25pm);
Mrs G M Harris (left the meeting 8.25pm); Mrs R D Jones (left the meeting 8.25pm);
W J Shulver (left the meeting 7.25pm, re-joined the meeting 7.40pm & left the meeting 8.25pm); Mrs C Rees (left the meeting 8.25pm);
Phil Davies (left the meeting 8.25pm); Jonathan Davies (left the meeting 8.25pm);
Miss Lauren Williams (left the meeting 8.25pm); Gerry Reynolds (left the meeting 8.25pm);
Simon Pearson (Mid & West Wales Fire & Rescue Service) (left the meeting 7.25pm); Carolyn Edwards (left the public & joined the meeting as a Councillor 8.10pm – see minute 8o below).

ABSENT/APOLOGIES
Councillor Alf Siddley (Illness)
Councillor Robert Parry (Illness)
Councillor Janice Jenkins (no apologies received).

1) PRESIDING
The Mayor, Councillor Janet Gregory.

2) MAYOR`S ANNOUNCEMENTS
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE
Apologises, due to illness had been received from Councillors Alf Siddley & Robert Parry. No apologies had been received from Councillor Janice Jenkins.

4) DECLARATIONS OF INTEREST
Councillor Edward Jones as a County Councillor of Neath Port Talbot County Borough Council & Councillor Dr. Del Morgan as both a County Councillor of Neath Port Talbot County Borough Council & an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING
The reported crime figure for Glynneath on the website www.police.uk/south-wales/175/ for November 2015 was 10, which was broken down as follows:

Anti-Social Behaviour – 3;
Bicycle Thefts – 0;
Burglary – 1;
Criminal Damage & Arson – 1;
Drug Related Crime – 0;
Other Crime – 0;
Other Theft – 0;
Possession of Weapons – 0;
Public Disorder – 1;
Robbery – 0;
Shoplifting – 0;
Theft from a Person – 0;
Vehicle Crime – 0;
Violent or Sexual Offences – 4.

NOTE: THE NEXT PACT MEETING IS AT 6.30pm on WEDNESDAY 23rd MARCH 2016 at THE BETHANIA COMMUNITY CENTRE, HIGH STREET, GLYNNEATH.

Councillor Eddie jones reported that he had attended the PACT meeting held on 27th January 2016 (there were only three (3) attendees including the local PCSO) and the priorities decided at that meeting were: Anti-Social Behaviour, Speeding, the Use of Mobiles Phones by Motorists and Riding Bikes without Lights.

The new “Warranted Officer” who is vased in the Glynneath/Cwmgwrach area is P.C. Michael Crocker. P.C. Crocker was going to attend the meeting but had been “called out” at 6pm this evening.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 12th JANUARY 2016
There were no amendments to the minutes of the meeting of the 12th January 2016.

7) CONFIRMATION THAT THE MINUTES OF THE MEETING OF THE 12th JANUARY 2015 ARE A TRUE RECORD.
Councillors resolved to approve the minutes of the meeting of the 12th January 2016 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA ITEMS.
a) Minute 8a – 12/1/2016 – Commemoration of the Late Councillor Joan Bodman – The Clerk reported that he was almost ready to deliver the quotes for a bench & plaque to be placed in the new dynamic park and will do so at next month`s meeting.

The form of commemoration for the Late Harry Samuel M.B.E. will be discussed by full Council over the next few months.

b) Minute 8b – 12/1/2016 – The Vale of Neath Health Centre – An email had been received from the Primary Care Development Manager (Estates) of the Abertawe Bro Morgannwg University Health Board on 25th January 2016 as follows:

“I have just been informed that the developer has not in fact submitted the planning application for the swale as yet. However, I have been in direct contact with the Architect and he has informed me that the application wasn`t made as they are waiting for the Welsh Government to agree the revised red-line boundary on the site, linked to the position of the swale. I have left it with him to make urgent contact with the Welsh Government and to provide a robust timescale for submitting the planning application. I will keep you updated.”

The Council see this as another unnecessary delay as work could start on the main Health Centre on the basis that the plans for the swale are agreedv on a later date.

The Council requested that Councillor Eddie Jones speak to the Chief Planning Officer at NPTCBC to ensure that when the (yet again) amended application is received, it is agreed as soon as possible.

c) Minute 8c – 12/1/2016 – Agreement of the NPTCBC/Town & Community Council Charter – There was no further update available on this item but all the Clerks of the Town & Community Councils have been invited to a forum with the Leader of NPTCBC on Monday 7th March 2016 to discuss this item and the way in which the NPTCBC/Town & Community Council Liaison Forum is conducted.

d) Minute 8d – 12/1/2016 – The Damaged Road Surface in Earlsfield Close, Sunken Pavements & Dropped Kerbs – It was reported that the Borough Engineers have attended to re-evaluate the jobs but no formal timescale as been received as yet.

e) Minute 8e – 12/1/2016 – Ongoing Projects – 1) The new dynamic park adjacent to the Vale of Neath Leisure Centre – The park is complete & open – this item is now closed;
2) Upgrade of the Memorial at the Welfare Park – This item has not progressed but will be moved forward on the agenda until any new information is received. Councillor Chris Pavett agreed that he will arrange to meet with the Clerk to see if this item can be progressed but no formal date was set;
3) The full redevelopment of Pontwalby Park – The contractors commenced clearance of the site on 1st February 2016. They estimate that all the work will take 2/3 weeks to complete but asked for a one week contingency in case of need. This was agreed (THE PARK WILL NOT BE ACCESSIBLE WHILST THE WORK IS BEING CARRIED OUT) and it is expected that the new park will be ready for use in the week commencing 29th February 2016.

f) Minute 8f – 12/1/2016 – The fencing at the top of the Cemetery – The extra fittings have been purchased and the work should be complete before the date of the next meeting.

g) Minute 8g – 12/1/2016 – The Council p;roviding a skip, once a month, to replace the skip withdrawn by Keep Wales Tidy in April 2015 – As the next round of funding for grant applications are not open until March & April 2016, there was no update on this item.

h) Minute 8h – 12/1/2016 – The Welfare Park, Usage of Facilities , Sine Die Ban issued to Mr J Sedgmore, Mr W Sedgmore & Mrs L Sedgmore in 2006 – In view of information received from various sources relating gto this item the Council agreed to discuss in “Closed Session”.

i) Minute 8i -12/1/2016 – Update on the Future Site for the Trem Y Glyn Residential Care Home – There was no update available on this item at this time but Councillor Dr. Del Morgan did report that a feasibility study on refurbishment of the existing building would take another couple of months to be received from NPTCBC but he feels that refurbishment is fast becoming the preferred option due to the fact that no land has become available in Glynneath to build a new care home. Any future information will be reported to the Council`s meetings by our County Members.

j) Minute 8j – 12/1/2016 – Youth Participation in Town/Community Councils – There was no update available at this time.

k) Minute 8k – 12/1/2016 – The Management Committee of the 3G Pitch at Abernant Park – A request for the Council to consider if help was available for the on-going maintenance of the pitch was received today, which is too late to be discussed at this meeting. The request will be discussed at the next meeting.

l) Minute 8l – 12/1/2016 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateways & Signage” Projects – The engineering studies are awaited so there was no update on this item.

m) Agenda item 8a – The Signing of Acceptance of Offer by the New Councillor for the Glynneath Central Ward – (COUNCIL HAD AGREED TO MOVE THIS AGENDA ITEM TO BEFORE ITEMS 3 TO 8 ON THE PUBLISHED AGENDA SO THAT THE NEW COUNCILLOR COULD TAKE FULL PART IN THE MEETING) – The result of the election of 4th February 2016 for the vacant seat for the Glynneath Central Ward was announced by the NPTCBC, Returning offer on Friday 5th February 2016 and Mr bob Stevens was duly elected. Councillor Stevens signed his Acceptance of Offer which was duly witnessed by the Clerk as the Proper Officer of the Council.

n) Agenda item 8b – Presentation/Q & A Session with Simon Pearson of Mid & West Wales Fire & Rescue Service (MWWFRS) – Simon gave a presentation on the MWWFRS which is the largest in England & Wales and covers 4,500 sq. miles with 57 stations and approximately 1,400 staff (Glynneath has 14 staff, all part time covering the station). The service is administered by the six Unitary Authorities (Neath Port Talbot, Carmarthenshire, Ceredigion, Pembrokeshire, Powys & Swansea) and these authorities appointed County Councillors as their representatives on the administration panel.

Incidents in Glynneath for 2009-2010 were 128, 2010-2011 were 137, 2011-2012 were 149, 2012-2013 were 98, 2013-2014 were 144 and 2014-2015 were 91 (a further breakdown of these incidents & the presentation slides are attached to the printed minutes which can be viewed at the Glynneath Library & Town Hall).

He went on to say that as the number of incident calls being received by the Fire Service is dropping but calls received by the Ambulance Service are rapidly rising, a new initiative called “MAKING EVERY CONTACT COUNT -MECC” was being developed between the Fire Service, NHS, Natural Resource Wales and various other partner agencies e.g. Age Connect, N.E.S.T, aimed at improving the health of society. This initiative means that some fire fighters will be trained up to “paramedic” standards and will be able to respond to “ambulance calls” to help to take the pressure off the Ambulance Service thus helping those in need of attention. The full details of this intiative can be found at www.makingeverycontactcount.co.uk

The Service is keen to develop a partnership with the Neath Port Talbot County Borough Council in relation to culvert clearance, the medical responders and young fire fighters and hope to be able to invite children and teenagers to the Glynneath Fire Station in the near future to enable them to see how the Service works.

The Chair thanked Simon for attending and he left the meeting.

o) Agenda item 8c & Minute 8o – 12/1/2016 – Co-Option of a Council Member onto the Town Council for the Glynneath West Central Ward – There had been two applications received within the required timescale and the Chair asked both candidates to address the meeting. Mrs Carolyn Edwards was to address the meeting on why she believed she would be the best person to represent the Glynneath West Central ward followed by Mr Gerry Reynolds on the same topic.

After listening to both the applicants, the Chair called for a vote to co-opt the new Councillor. In the vote, Mrs Carolyn Edwards received six (6) votes and Mr Gerry Reynolds four (4) votes.

Both applicants thanked the Council for letting them address the meeting and Carolyn Edwards signed the Declaration of Acceptance of Office (witnessed by the Clerk as the Council`s Responsible Officer) and joined the meeting as a Councillor.

9) OTHER REPORTSREPORTS FROM COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
There were no reports delivered to this meeting.

10) PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDWARD JONES DECLARED THEIR INTEREST AS COUNTY COUNCILLORS OF NEATH PORT TALBOT COUNTY BOROUGH COUNCIL AND LEFT THE MEETING.

Received on 27th January 2016, Ref: P2015/0946 – Applicant: Solar Century, c/o, Pegasus Planning Ltd, 1st Floor, South Wing, Equinox North, Great Park Road, Almondsbury, Bristol BS32 4QL – Variation of non-material amendment condition and condition 7 of Planning Permission P2014/0821, approved 6/7/2014, to allow variation of condition to list additional application detail and the re-wording of Condition 7 to enable revised drainage works at Hendre Fawr, Mount Road, Rhigos.

COUNCILLORS DR. DEL MORGAN & EDWARD JONES REJOINED THE MEETING

11) WRITTEN CORRESPONDENCE
18/1/2016 from the Welsh Assembly Government, Notice of Appropriate Sum under Section 137(4)(a0 of the Local Government Act 1972 for Section 137 expenditure limit for 2016-2017;
19/1/2016 from Abertawe Bro Morgannwg Community Health Council, CHC Chronicle, issue 17, Winter 2015;
22/1/2016 from the Wales Air Ambulance, letter of thanks for Section 137 grant;
25/1/2016 from Glynneath Apostolic Church (Pen Moriah), letter of thanks for Section 137 grant;
25/1/2016 from Glynneath & District Horticultural Society, letter of thanks for Section 137 grant;
27/1/2016 from the Welsh Assembly Government, Notice of Vacancies for Members to the Social Services Advisory Committee. For applications and further details, please visit https://publicappointments.cabinetoffice.gov.uk/, by email from alb.publicappointments@dwp.gsi.gov.uk or by post from ALB Public Appointments Team, Department for Work & Pensions, Private Pensoins and Stewardship, 1st Floor, Caxton House, Tothill Street, London SW1H 9NA;
29/1/2016 from the Welsh Assembly Government, notice of the vacancy of Chair of Sport Wales. For an application & further details please visit https://cymru-wales.tal.net/vx/lang-en-GB/mobile-0/appcentre-3/brand-2/candidate/jobboard/vacancy/7/adv or email SharedServiceHelpdesk@wales.gsi.gov.uk or telephone 02920825454;
29/1/2016 from Neath Port Talbot County Borough Council, Democratic Services Department, Minutes of the County/Town & Community Council Liaison meeting of the 16th November 2015 and the agenda for the meeting of the 1st February 2016;
1/2/2016 from Powys County Council, Notice of submission of their Deposit Powys Local Development Plan 2015 to the Welsh Assembly Government & Planning Inspectorate for Public Examination and Notice of Proposed Focussed Changes Consultation;
1/2/2016 from HSBC, notice that their branch in Aberdare will close on Friday 22nd April 2016;
1/2/2016 from One Voice Wales, Notice of consultation by Natural Resource Wales on the National Development Framework Draft Statement of Public Participation. The consultation can be found at http://gov.wales/consultations/planning/proposals-relating-to-the-statement-of-public-participation-for-the-national-development-framework/?lang=en;
1/2/2016 from One Voice Wales, list of questions to be considered by delegates who attend the Consultation Event “Community & Town Council Engagement Draft Local Government (Wales) Bill at the Liberty Stadium, Swansea on the 2nd February 2016;
5/2/2016 from NPT Community Safety Team, Safe & Sound Magazine, Winter Edition 2016;
8/2/2016 frokm Neath Port Talbot County Borough Council, Road Safety Team, notice that the Service Level Agreement for the School Crossing Officer expires on 31st March 2016;
8/2/2016 from Go Safe, Swansea, Neath & Port Talbot, GoSafe News Bulletin – Keeping Welsh Roads Safer;

Also received, three requests for Section 137 Grants (These will be discussed in the July meeting);
1) 1/2/2016 from Cancer Information & Support Services – Request for donation;
2) 3/2/2016 from Tenovus Cancer Care – Request for donation;
3) 8/2/2016 from The Teenage Cancer Trust – Request for donation.

NOTE: THE COUNCIL VOTED TO RENEW THE AGREEMENT FOR THE SCHOOL CROSSING OFFICER FOR A FURTHER TWELVE (12) MONTHS. THE CLERK WILL CONTACT NPTCBC TO CONFIRM.

12) REPORTS FROM THE CEMETERY COMMITTEE
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This committee met on 3td February 2016 and gave the following report:

a) Converting the “Old Changing Rooms” at the Welfare Park into Public Toilets – This item forms part of the remit of the Project Action Group Committee. This is also the case with the proposed new Memorial at the Welfare Park.

b) Pontwalby Park Project – The contractors are on-site & the full refurbishment will be complete by the end of February 2016.

c) From minute 8h of Council meeting of 12th January 2016 – Access to Welfare Park – A copy of a letter from the NPTCBC, Engineering & Transport Department received by Gwenda Thomas A.M. had been received by the Clerk on 15th January 2016 which read as follows:

“The Matter of access to the Welfare Park via Earlswood (sic) Close has been debated by Council Members for the Glynneath ward at the local Town Council meetings, together with other interested parties.

The proposal to implement “Keep clear” road markings at the entreance gate as opposeed to a Traffic Regulation Order, which would adversely affect the residents of Earlsfield Close on a daily basis. This proposal has not been accepted by all sides.

I am therefore unable to progress this matter any further at this moment in time and would suggest that the Town Council consider the possibility of erecting “Keep Clear” signs to the entrance gates to the park.”

The Committee were surprised by the contents of the letter as Traffic Orders had never been discussed by the full Council.

The Council asked the County Representatives to contact NPTCBC to find out the cost of a white bar being placed in front of the gates. Signs asking for the gates to be kept clear have been in place since October 2015.

As stated in past meetings a letter will now be sent to the Junior Tennis Club requesting the following:
a) For seven working days notice of tournaments to be held on the courts be given to the Clerk of the Council, who will request, in writing, that the residents of Earlsfield Close keep the entrance to the gates at the bottom of their road clear to enable access for any emergency vehicle through these gates; (if this is agreed, the Councilwill remind the tournament organisiers that should attendees park in the above mentioned road, they should not block any drive ways) &
b) That on non-tournament days, anyone using the courts use the two courts farthest away from Earlsfield Close between 8am (park opening time) & 10am in consideration of some local residents who work night shifts (this has been requested by some residents).

d) From minute 13 of full meeting of 12th January 2016 – Christmas 2016 Celebrations which reads:
“The Council had received a written request from Mrs R D Jones to speak on the topic of the Christmas Tree for 2016. The Chair asked Mrs Jones what she wished to know.

Mrs Jones stated that she had received feedback from people who attended the Christmas Celebration Evening on 23rd November 2015 that there was no Santa`s Grotto and no Christmas Tree or “trimmings” in the Town Hall. She was assured that this was not the case as there was a Santa in the Grotto and there were three (3) decorated Christmas Trees around the Hall.

Mrs Jones went on to ask why the next village (Cwmgwrach) managed to have a full parade and a fullparty for the children living there. Councillor Pavett, who serves on both Councils stated that he was unaware of a full Christmas Party but that Blaengwrach Council issue tokens to both of their local schools and that unless that token was produced no gift was available for those who attend. It was noted that this Council (Glynneath) does not turn anyone away from Santa`s Grotto irrespective of where they live (it has been noted on several occasions that people living outside the four wards of Glynneath attend the Glynneath Christmas Celebration Evening).

It was agreed that the Council`s Parks & Open Spaces Committee would meet in the near future to discuss the 2016 Christmas Celebration Evening and will report back to full Council at the meeting after they have met.”

The Committee discussed the above (the question on the Christmas Trees in the Town Hall was answered on 12th January 2016). The Clerk had spoken to the Council`s Insurers two years ago about both a Christmas Parade ans a procession between the church and the Town Hall for the Mayor`s Inauguration Service, as an extra premium is required as there is a graeter potential of accidengts taking place if numerous people are walking on the main road, and had been informed that the extra premium per parade/procession started at in excess of 1,000.00 (one thousand) pounds at that time.

As to the tokens being issued for Santa`s Grotto, the Committee decided to recommend to full Council that both of Glynneath`s schools and all the pre-school clubs/organisations be contacted to obtain their opinion on this course of action and when the replies have been received that the Council make a final decision.

(This was ratified by the full Council.)

Whilst this item was being discussed, the Clerk reported that he had been told verbally that the residents of Llys Yr Ysgol were unhappy with the Town Christmas Tree being situated in the grounds of the complex. The Committee will recommend that the tree be moved to the front of Bethania Community Centre from this year providing the correct lighting system (for the tree lights) were found in the vacinity.

The Council asked the Clerk to contact Coastal Housing (the association who run Llys Yr Ysgol) to see if the majority of the residents feel that the tree should be placed elsewhere and requested that Councillor Eddie Jones speak to NPTCBC, Street Lighting Department to see if it would be possible to “light the tree” if it was placed in the grounds of the Bethania Community Centre. However, several Councillors were of the opinion that this was not an ideal site as it could cause more traffic and safety problems as there is a bus stop situated outside the gates of the Community Centre.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will deliver their report in “Closed Session” under “Personnel Matters”.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This committee only mets when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This committee has not met since the last full Council meeting.

18) REPORTS FROM TOWN COUNCILLORS
There were no reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no further reports from the County Councillors.

20) DATE, TIME, VENUE and AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting willtake place at 7.00pm on Tuesday 8th March 2016. It will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA. The agenda for the meeting will be posted on the notice boards outside the Community Centre & Town Hall and on this website by 5pm on Tuesday 1st March 2016.

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 12th January 2016.

COUNCILLORS PRESENT
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Edward Jones;
Councillor Dr. Del Morgan (left the meeting 8.25pm); Councillor Christopher Pavett; Councillor Helen Williams; Councillor Christopher Williams (joined the meeting 7.28pm, left the meeting @ 9pm).

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council: Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Roger Simons (left the meeting 8.33pm); Jonathan Sedgmore (left the meeting 8.33pm);
Wayne Sedgmore (left the meeting 8.33pm); Gwyn Richards (left the meeting 8.33pm);
W J Shulver (left the meeting 8.33pm); Mrs Claire Rees (left the meeting 8.33pm);
Mrs Linda Sedgmore (left the meeting 8.33pm); Mrs G M Harris (left the meeting 8.33pm);
Mrs R D Jones (left the meeting 8.33pm); T John Evans (left the meeting 8.33pm);
Jeff Jones (left the meeting 8.33pm); Gerry Reynolds (left the meeting 8.33pm).

ABSENT/APOLOGIES
Councillor Robert Parry (illness);
Councillor Alf Siddley (Illness);
Councillor Clive Harris (Work Commitments);
Councillor Vicky Sleep (work Commitments);
Councillor Janice Jenkins (work Commitments).

1) PRESIDING:
The Mayor, Councillor Janet Gregory.

2) MAYOR`S ANNOUNCEMENTS:
There were no Mayor`s announcements.

3) APOLOGIES FOR ABSENCE:
Councillors Robert Parry & Alf Siddley had sent their apologies are they are ill. Councillors Clive Harris, Janice Jenkins & Vicky Sleep had sent their apologies due to work commitments.

4) DECLARATIONS OF INTEREST:
Councillor Edwrard Jones as a County Councillor of Neath Port Talbot County Borough Council & Councillor Dr. Del Morgan as a County Councillor of Neath Port Talbot County Borough Council and as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING:
The South Wales Police have decided not to issue a paper based Neighbourhood News (last received November 2015) but reported crime figures can be viewed at www.police.uk/south-wales/175/

The reported crime figure on the above website for November 2015 was 15 (fifteen) but no breakdown of the make-up of this figure is available.

NOTE: THE NEXT PACT MEETING IS at 6.30PM ON WEDNESDAY 20th JANUARY 2016 AT ST.MARY`S CHURCH, CWMGWRACH.
Priorities from the last PACT meeting were: Anti-Social Behaviour, Parking & Speeding.

Councillor Helen williams asked if anyone who was able to attend the PACT meeting (she is unavailable on 20th January 2016) would report that some people are riding bikes without lights on the pavements, roads & up and down lanes, causing a danger to themselves, other road users & pedestrians, in and around the Glynneath West Ward.

Councillor Eddie jones agreed that he would be attending the PACT meeting & would bring this and a report he had received from several people in the Central Ward relating to speeding/use of mobiles whilst driving in Park Avenue & High Street, Glynneath to the attention of the Local Police who will be present at the PACT meeting.

He also reported that he was in negotiation with the Soutyh Wales Police with a view to obtaining a “Warrented Officer” to be based in the Glynneath/Cwmgwrach area.

6) AMENDMENTS TO THE MINUTES OF THE LAST MEETING:
Page 6 – Minute 8o of 8th December 2015 reads: “Councillor Eddie Jones reported that the meeting due to take place on 16th November 2015 was cancelled due to the pitch (3G) not being ready for use. This is due to the wet weather (the last seal of the pitch requires a completely dry sevices as “sealing” it whilst damp could ruin it completely). the pitch is expected to be ready to use & offically opened in early January 2016.” – The words in brackets should read “(the ladt seal of the pitch requires a completely dry surface as “sealing” it whilst damp could ruin the pitch completely.)”

7) CONFIRM MINUTES OF THE LAST MEETING AS A TRUE RECORD:
Councillor resolved to approve the minutes of the Ordinary meeting held on 8th December 2015 as a true record of that meeting with the above amendment.

8) MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA ITEMS:
a) Minute 8a – 8/12/2015 – Commemoration of the late Councillor Joan Bodman by placing a plaque on a new bench to be placed in the dynamic park – The bench & plaque will be ordered within the next few months & placed in the dynamic park.

Councillor Dr. Del Morgan reported that he had been approached by several people in Glynneath asking if ex-councillor, the late Harry Samuel M.B.E. could be commemorated in some way for his service to the mining community of the Town. This was agreed in principle and the form of the commemoration will be discussed by the Council over the next few months.

b) Minute 8b – 8/12/2015 – The Vale of Neath Health Centre – Councillor Eddie Jones had spoken to the NPTCBC, Planning Department and reported to the meeting that following the insistence of Natural Resource Wales (NRW) that a specific drain be placed on a plot adjacent to the site, that new plans had to be submitted and would be considered in the next few weeks. If agreed, the contractors will start work as soon as they can (no specific date has been given). Councillor Jones has been assured by NPTCBC, Planning Department that this is the last obstacle in the progress of the Health centre as the final Section 106 Agreement has been completed. (This was reported to the Vale of Neath Practice Patient`s Participation Group meeting which took place on 11th January 2016, by Alex Davies (Practice Manager) – see minute 9 below).

c) Minute 8c – 8/12/2015 – The Agreement of the NPTCBC/Town & Community Council Charter – There is no further update available on this item.

d) Minute 8d – 8/12/2015 – The Damaged Road Surface in Earlsfield Close – Sunken Pavements & Drop Kerbs – Councillors Eddie Jones & Dr. Del Morgan reported that they have received agreement from the Dirctor of Streetcare at the County Council that the borough engineers will attend to next week re-evaluated the jobs.

e) Minute 8f – 8/12/2015 – ONGOING PROJECTS – 1) Equipment for the Dynamic Park – The park is complete & in use, the fencing has been erected & the relevant signs will be in place by February 2016;
2) Upgrade of the Memorial at the Welfare Park – Due to circumstances beyond the Council`s control, this item hasnot progressed but will be moved forward on the agenda until any definative information is received;
3) The full Development of Pontwalby Park (estimated equipment cost – 50,000.00, estimated overall project cost – 65,000.00) – All grants have been approved (the required funding is in place). The preferred contractors have been instructed. They estimate a start date of Monday 25th January 2016, with the work taking two/three weeks to complete (the park will NOT BE ACCESSIBLE WHILST THE WORK IS BEING CARRIED OUT).

f) Minute 8g – 8/12/2015 – The Wall at the Cemetery& the Fencing at the Top of the Cemetery – The contractor has completed the removal of the lower wall which has been replaced by fencing. More fittings are required for the top fencing and will be ordered this week.

g) Minute 8h – 8/12/2015 – The Council providing a Skip, once a month, to replace the skip withdrawn by Keep wales Tidy in April 2015 – As the next round of funding for the Maesgwyn Wind Farm Community Benefit Fund is not open until early March 2016 & the Selar Community Benefit Funds for Glynneath & Cwmgwrach are not open until April2016 there is no update on this item.

h) Minute 8i – 8/12/2015 – The Welfare Park, Usage of Facilities, Access to the Park and Health & Safety Aspects Whilst the Facilities are Being Used – Gwenda Thomas A.M. is still awaiting responses from the South Wales Police & NPTCBC (see her letter dated 26th November 2015, below):
“Thank you for your letter of the 23rd November 2015 in relation to the Welfare Park.
Please be advised that I am yet to receive av response from the South Wales Ploice but that the Head of Engineering at Neath Port Talbot CBC, Mr D Griffiths, has stated that he “was not aware that the park gates in Earlswood (sic) Close, Glynneath are frequently being blocked by parked vehicles.” and would “therefore make enquiries with all interested parties to seek a solution.”
As soon as I receive further information, I will contact you accordingly.”

As soon as they are received a leeter will be sent to the Junior Tennis Club requesting the following:
a) For seven (7) working days notice of tournaments to be held on the courts be given to the Clerk of the Council who will request, in writing, that the residents of Earlsfield Close keep the entrance to the gates of the park at the bottom of their road clear to enable access for any emergency vehicle through these gates; (if this is agreed, the council will remind the tournament organisers that should attendees park in the above mentioned road, they should not block any drive ways);
b) That on non-tournament days, anyone using the courts use the two courts farthest away from Earlsfield Close between 8am (park opening time) & 10am in consideration of some local residents who work night shifts (this has been requested by some residents).

The Chair agreed to take questions from Mr Jonathan Sedgmore on “Outstandings relating to the Tennis”.

Mr Sedgmore asked why he & his parents had received a “sine die” ban from the tennis courts from 2006 until 2012 and produced letters from the Clerk in 2006 & 2010 and 2011 relating to the ban.

The Council asked Mr Sedgmore to write to the Clerk with his query and it would be investigated further.

i) Minute 8k – 8/12/2015 – Update on the Future Site for the Trem Y Glyn Residential Care Home – There was no update available at this time. Any future information will be reported to the Council meetings by our County Members.

j) Minute 8p – 8/12/2015 – “Youth Participation in Town/Community Councils” – There was no update available on this item at this time.

k) Minute 8o – 8/12/2015 – The Management Committee of the 3G Pitch at Abernant Park – Councillor Eddie Jones reported that the pitch is now in use and is expecting to be informed of the date of the official opening within the next two to three weeks.

l) Minute 8p – 8/12/2015 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway and Signage” Projects – From the Regeneration Group meeting that took place on Monday 11th January 2016, it was reported that the relevant engineering studies have been commissioned & prices were being obtained so that when the reports are received, the work can be assessed with a view to carrying it out.

m) Agenda item 8a – The Setting of the 2016-2017 Precept – Following a preliminary discussion at the December 2015 meeting & examination of the prepared budget analysis, Local Government Settlement Figures and up to date balances of the Council`s accounts, it was proposed that the Precept be raised to 132,203.66 (one hundre & thirty two thousand, two hundred & three pounds 66 pence) (an increase of 1.28% – the UK Retail Price Index figure) for 2016-2017. The proposal was seconded and agreed by full Council. The Clerk will inform NPTCBC accordingly.

n) Agenda item 8b – Section 137 Requests received between 1/7/2015 & 31/12/2015 – There were nine (9) requests for Section 137 grants as follows:

COUNCILLOR DR. DEL MORGAN DECLARED AN INTEREST AS A MEMBER OF GLYNNEATH MALE VOICE CHOIR & AS A REGULAR CONTRIBUTOR TO THE GLYNNEATH STROKE GROUP AND TOOK NO PART IN THE DISCUSSION OR VOTE ON THESE TWO REQUESTS:

MacMillan Wales – Request for support for MacMillan Nurses in Glynneath;
Glynneath Stroke Group – Request for donation towards the cost of activities & equipment;
Shelter Cymru – Request for donation;
The Chair of the Llangollen International Music Eisteddfod – Request for funds to ensure the continuation of the Eisteddfod`s future;
Wales Air Ambulance – Request for donation;
Glynneath & District Horticultural Society – Request for donation towards the 2016 Horticutural Show;
Glynneath Male Voice Choir – Request for donation towards 2016 Charity Concerts;
Peniel Silver Lining Group – Request for a donation of ?125.00 towards an Easter Meal for Senior Citizens;
Pen Moriah (Glynneath Apostolic Church) – Request for donation towards providing “Family Fun Time” (with free refreshments) one afternnon per month throughout 2016:

After some discussion it was decided to award Section 137 Grants of 115.00 (one hundred & fifteen pounds) to the Glynneath Stroke Group, Glynneath & District Horticultural Society, Glynneath Male Voice Choir, Peniel Siolver Lining Group & Pen Moriah (Glynneath Apostolic Church) as local charitable organisations and to the Wales Air Ambulance which is frequently seen in Glynneath.

The Council could not make awards to Shelter Cymru or the Llangollen International Music Eisteddfod as they do not have a presence in Glynneath.

The Council asked the Clerk to contact MacMillan Nurses to see if figures for Glynneath can be obtained with a view to a possible Section 137 Grant being agreed in July 2016.

o) Agenda item 8c – Discussion on the Date of Final Notice for Co-option of a Council Member onto the Town Council to Represent the Glynneath West Central Ward & Details of the Election for the Vacancy in the Glynneath Central Ward – After some discussion it was decided that the Notice under Section 116 of the Local Government (Wales) Measure 2011 in respect of the vacancy in the Glynneath West Central Ward would be posted on Monday 18th January 2016 with a closing date of submission of applications/letters of interest being Friday 5th February 2016 and the decision as who will be co-opted to serve this Ward made at the full Council meeting to take place at 7pm on Tuesday 9th February 2016.

As to the Glynneath Central Ward Vacancy, the Neath Port Talbot Election Officer received more than the required requests for an election & the date of election of the Council Member for this ward will be Thursday 4th February 2016. The pollong station will be the Glynneath Town Hall. The “count” will take place after the poll closes on this date & the resuolt will be known on the morning of Friday 5th February 2016.The successful candidate will officially take up the post of Councillor on Tuesday 9th February 2016 and when attending their first meeting (that evening) will sign the required Acceptance of Office.

(The Election Officer has called the election for the first possible date under thr rules and regulations for elections issued by the UK Government).

9) OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
As the council representives on the Vale of Neath Practice Patients Participation Group had been unavailable to attend the meeting held on Monday 11th January 2016, the Clerk read out an emailed report of the meeting which had been received from Alex Davies (Practice Manager) earlier today:

MATTERS ARISING
“Concerns were expressed at the prospect of Glynneath Chemist not opening on Saturday mornings – it is unlikely that the Chemist will no longer open on a Saturday when the new Primary Care Centre opens (the floor area of the proposed pharmacy in the Centre has been increased to 150m. sq. from 100m.sq.) & it will also sell retail items.”

UPDATE ON THE PRIMARY CARE CENTRE
“Alex read out the latest email received from the Developer just before Christmas which suggested that ground works could commence in approximately 12-15 weeks. He explained that there was a further delay due to the Welsh Government Legal Team imposing obligations on the developer with regards to the Section 106 Agreement in respect of a Pelican Crossing & allowing the developer only to purchase the land if the swale drainage system was repositioned (see minute 8b above). He was asked what would happen if the repositioning of the swale caused the development costs to exceed the amount already set aside by the Welsh Government for this project. His answer was that the develpoer has already incurred significant costs due to the on-goings delays, numerous plan resubmissions and potential provision of the Pelican Crossing. The swale drainage system was introduced at an early stage due to Natural Resource Wales guidelines, so the developer will have to absorb any additional costs which willobviously affect the overall profit margin of the project.”

APPOINTMENT BOOKING SYSTEM
The group was advised that more staff answer the telephone during busy periods and changes to the call queuing system had improved things – as calls made to make appointments before 8.30am & 1.30pm would be disconnected after being played an automated message. This alleviates the problem of patients calling early and causing even further delays by effectively blocking up the call queue. Dr. Hepburn explained that there are bound to be problems getting through due to the nature of the appointment setting procedues but all of the practice partners believe that patients experince far better access to GP services with this method. Patients registered at practices across Wales which adopt other systems are often waiting two (2) weeks to see a GP. Alex mentioned that many practices within the locality are moving to a “telephone triage” system, which involves reception staff asking patients questions to filter calls to the relevant member of staff or GP. GP`s then call a reduced number of patients back to establish if they actually need to come in to see a Doctor. Dr. hepburn explained that the practice had tried a form of telephone triage previously but had quickly reverted back to the current system.

It was suggested that patients could remove the need to telephone for an appointment by signing up for the MY HEALTH ON-LINE SYSTEM (MHOL), which allows patients to order repeat prescriptions & book appointments up to 48 (forty eight) hours in advance on-line. Carolyn Edwards stated that she had obtained a registration form but was put off by having to provide photographic identification. Alex explained that because the on-line system allows access to your repeat medications, the practice staff MUST verify each patient`s identity before generating the “login token”. Mr & Mrs Lewis informed the group that they had just completed the registaration process and were impressed by the fact that they could view the variety of GP appointment slots available to them. Alex said that the Practice currently reserves the last two (2) appointment slots for each GP in both the morning & afternoon surgeries. Dr. Hepburn believes that MHOL is under utilised as a lot of these appointment slots were not being booked on-line. Alex offered to help anyone experiencing problems with the registration process should they wish to sign up for a MHOL account.”

ANY OTHER BUSINESS
Alex informed the meeting that the Practice had purchased two (2) new ECG machines which link into the clinical system & will allow reports to be instantly accessible for the GPs to review patient`s results.”

10) PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDDIE JONES DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY BOROUGH COUNCILLORS & LEFT THE MEETING.

Received 11/12/2015 – Ref:P2015/1024 – Applicant – Miss Shamirra Llewellyn of 12 Waungron, Glynneath, Neath SA11 5AS – Proposal – Retention of raised roof to existing bungalow and proposed new single storey rear extension at 12, Waungron, Glynneath.

COUNCILLORS DR. DEL MORGAN & EDDIE JONES REJOINED THE MEETING.

11) WRITTEN CORRESPODENCE
14/12/2015 from the Welsh Assembly Government – Positive Planning Implementation Plan – December 2015;
14/12/2015 from One Voice Wales – Invitation to the Mayor to the 2016 Buckingham Place Garden Party;
14/12/2015 from the Welsh Assembly Government – Transparency of Senior Remuneration inn the Devolved Public Sector;
14/12/2015 from The High Sheriff of West Glamorgan – Details of criteria for nominations for the High Sheriff`s Awards 2015;
14/12/2015 from the Welsh Assembly Government – Notice that the Assembly Government`s findings on their Trunk Roads Road Safety Review can be found www.traffic-wales.com/Trunkroadsafetyreview.aspx; 18/1/2015 from the Welsh Assembly Government - Request for nominations & guidelines for the 2017 New Year`s Honours List; 18/1/2015 from the Welsh Assembly Government - Details of a consultation - "MORE THAN JUST WORDS" - follow on Strategic Framework for Welsh Language Services in Health, Social Services & Social Care in Wales; 21/12/2015 from One Voice Wales - Notice that the Welsh Assembly Government wish to recruit Vice-Chairs & Independent Members of all Health Boards in Wales (including Abertawe Bro Morgannwg University Health Board & the Welsh Ambulance Service). For full details, please visit www.gov.wales/publicappointments, email: Sharedserviceshelpdeskwales.gsi.gov.uk or telephone 02920825454;
8/1/2016 from Mid & West Wales Fire & Rescue Service – Offer by Simon Pearson, Operational Response Manager, Neath Port Talbot, to attend a meeting to discuss the “CREATING SAFER & MORE PROSPORUS COMMUNITIES” Programme;
8/1/2016 from the Welsh Assembly Government – Poster advertising a public meeting with the First Minister, Carwyn Jones A.M. at Neath Town Hall, Church Place, Neath SA11 3LL, 6pm until 7.30pm. To book a place, go to www.eventbrite.co.uk. All questions to be emailed in advance to cabinetcommunications@wales.gsi.gov.uk or to be submitted as you arrive;
12/1/2016 from Mr W J Shulver – Request for information on what thye Town council intend to do about the “footpath in the Welfare Park that has been blocked off”.

There were four (4) Section 137 requests received between the date of the last meeting (8/12/2015) & the 31st December 2015. They were from The Glynneath & District Horticultural Society, Glynneath Male Voice Chior, Peniel Silver Lining & Glynneath Apostolic Church. (see minute 8n above).

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
a) This Committee has not met since the last full Council meeting. However, the Council haed received a writren request from Mrs R D Jones to speak on the topic of the Christmas Tree for 2016. The Chair asked Mrs Jones what she wished to know?

Mrs Jones stated that she had recived feedback from people who attended the Christmas Lights Celebration Evening on 23rd November 2015 that there had been no Santa`s Grotto & no Christmas Tree or “trimmings” in the Town Hall. She was assured that this was not the case as there was a Santa in the Grotto & there were three (3) decorated Christmas Trees around the Hall.

Mrs. Jones went on to ask why the next village (Cwmgwarch) managed to have a parade and a full party for the children living there. Councillor Pavett, who serves on both Councils stated that he was unaware of a full Christmas Party but that Blaengwrach Council issued tokens to both their local schools and unless that token was produced no gift was available for those that attend. It was noted that this Council (Glynneath) does not turn anyone away from Santa`s Grotto irrespective of where they live (it has been noted on several occasions that people living outside the four (4) wards of Glynneath attend the Glynneath Christmas Celebration Evening).

It was agreed that the Council`s Parks & Open Spaces Committee would meet in the near future to discuss the 2016 Christmas Celebration Evening & will report back to full Council in the first meeting after they have met.

b) Councillor Dr. Del Morgan reported that he had received an email from Mr Martin Lloyd as follows:
“I raise concerns regarding my elderly father who lives in Park Avenue. He has a problem with a person or persons who after walking their dog and retrieving the dog waste, think it is ok to toss the bag over the hedge between the park & the yhouses into my father`s residence. This has happened on numerous occasions, once smashing a pane of the greenhouse, just missing my dad. To be honest, *I don`t know what can be done. I hope you can address this matter in your next meeting.”

It was decided that Councillor Eddie Jones would speak to Neath Port Talbot County Borough Waste Enforcement Officers requesting that they visit the park on regular occasions and if they discove4r anyone disposing of their dog waste in this way to ikssue a fixed penalty (one hundred pounds for a first offence, raising to one thousand pounds for sunsequent offences).

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting but a letter received from Mrs. Eleri Baker, Proprietor of Something special, giving notice that she was vacating the space on the ground floor of the Community Centre with effect from 24th December 2015 and thanking the Council for allowing her to rent the space for the last fifteen (15) months was noted.

16) REPORTS FROM THE PROJEXT ACTION GROUP COMMITTEE
This Committee only meets when necessary.

17) REPORTS FROM THE FINAL & AUDIT COMMITTEE
This Committee meets quarterly with their next meeting scheduled forb 6pm on Tuesday 9th March 2016.

18) REPORTS FROM TOWN COUNCILLORS
There were no further reports from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no further reports from County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will tale place at 7pm on Tuesday 9th February 2016 at the Bethania Community Centre, High Street, Glynneath SA11 5LR. The agenda for this meeting will be posted on this website & on the notice boards ouside both the Town Hall & Bethania Community Centre by 5pm on Tuesday 2nd February 2016. The agenda items for this meeting are:
a) The Signing of the Accdeptance of Office by the new DCouncillor for the Glynneath Central Ward;
b) Presentation/Q&A Session with Simon Pearson of Mid & West Wales Fire & Rescue Service;
c) The Co-option of a new Councillor to represent the Glynneath West Central Ward (see minute 8o above).

THE MEETING CLOSED AT 9.15PM.

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 8th December 2015

COUNCILLORS PRESENT
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Dr. Del Morgan;
Councillor Edward Jones;
Councillor Christopher Pavett;
Councillor Clive Harris.

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council – Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Tony Potts (Neath Port Talbot Council for Voluntary Service) (left the meeting 7.30pm); Mrs G M Harris (left the meeting 7.56pm);
Mrs R D Jones (left the meeting 7.56pm); T John Evans (left the meeting 7.56pm);
W J Shulver (left the meeting 7.56pm); Phil Davies (left the meeting 7.56pm);
Jonathan Sedgmore (left the meeting 7.56pm); Wayne Sedgmore (left the meeting 7.56pm);
Gwyn Richards (left the meeting @ 7.59pm).

ABSENT/APOLOGIES
Councillor Alf Siddley (illness);
Councillor Janice Jenkins (work commitments);
Councillor Robert Parry (illness);
Councillor Vicky Sleep (work commitments);
Councillor Christopher Williams (family commitments);
Councillor Helen Williams (work commitments).

1) PRESIDING
The Mayor, Councillor Janet Gregory;

2) MAYOR`S ANNOUNCEMENTS
There were no Mayor`s announcements;

3) APOLOGIES FOR ABSENCE
Councillors Robert Parry & Alf Siddley had sent their apologies due to illness, Councillors Helen Williams, Vicky Sleep & Janice Jenkins had sent their apologies due to work commitments & Councillor Christopher Williams had sent his apologies due to family commitments;

4) DECLARATIONS OF INTEREST
Councillor Edward Jones declared his interest as a County Councillor of Neath Port Talbot County Council and Councillor Dr. Del Morgan declared his interest as both a County Councillor of Neath Port Talbot County Borough Council & an employee of One Voice Wales;

5) REPORT ON CRIME/POLICING
The reported crime figures for Glynneath for September 2015 are as follows:
Anti-Social Behaviour – 4
Burglary – 4
Criminal Damage & Arson – 6
Drug Related Crime – 0
Other Crime – 0
Other Theft – 1
Public Disorder & Weapons – 3
Robbery – 0
Shoplifting – 0
Vehicle Crime – 3
Violent Crime – 11
TOTAL CRIME REPORTED FOR SEPTEMBER 2015 – 32.

NOTE: THE NEXT PACT MEETING WILL TAKE PLACE AT St. Mary`s Church, Cwmgwrach @ 6.30pm on WEDNESDAY 20th JANUARY 2016.

Priorities from the last PACT meeting – Anti-Social Behaviour, Parking & Speeding;

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF 10th NOVEMBER 2015
There were no amendments to the minutes of the meeting of the 1oth November 2015;

7) CONFIRMATION OF THE MINUTES OF THE MEETING F 10th NOVEMBER 2015 AS A TRUE RECORD OF THAT MEETING
The Council resolved to approve the minutes of the meeting of the 10th November 2015 as a true record of that meeting;

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 10th November 2015 & AGENDA ITEMS

a) Minute 2a – 10/11/2015 – Councillor Dr. Del Morgan asked the Council if they wished to commemorate the late Councillor Joan Bodman by placing a plaque on a new bench to be purchased to be placed in the new Dynamic Park as she had been the “driving force” behind this project. This was agreed by full Council. The Clerk will arrange for the bench & plaque to be purchased and placed in the Dyamic Park early in the New Year;

b) Minute 8b – 10/11/2015 – THE VALE OF NEATH HEALTH CENTRE – There is still no update on the Health Centre. Councillor Eddie Jones will speak to NPTCBC Planning Department in the next few days & will report to the meeting scheduled for 12th January 2015;

c) Minute 8c – 10/11/2015 – AGREEMENT OF THE NPTCBC/TOWN & COMMUNITY COUNCIL DRAFT CHARTER – Councillors Janet Gregory & Tony Pritchard reported that this item was discussed at the County Council/Town & Community Council Liaison Group Forum held on 16th November 2015 but the only update given was as the Clerk had reported in the meeting of the 10th November 2015 (two Community Councils would not give their agreement to one item in the Charter) & that NPTCBC were still in negiotiation with thesxe Councils;

d) Minute 8d & Minute 8h – 10/11/2015 – THE DAMAGED ROAD SURFACE IN EARLSFIELD CLOSE and SUNKEN PAVEMENTS & DROP KERBS – The County Councillors have been constantly “chasing” NPTCBC to get the work done without success. They requested that the Council allow the Clerk to write to the Director of Streetcare at the County Council to find out if/when the work can be carried out;

e) Minute 8e – 10/11/2015 – THE SELAR EXTENSION COMMUNITY BENEFIT FUND – The Finance & Audit Committee discussed five (5) applications earlier this evening and will give their report later in the meeting (see minute 17 below).

As this item covers grants to students in Glynneath, the Chair asked Mr W J Shulver to address the meeting on Student Bursaries (agenda item 8b, as requested in writing). Mr Shulver wanted to know why the Student Bursaries given under an agreement with the Selar Opencast had been “stopped” in 1999?

The Council noted the question and asked the Clerk to write to Mr Shulver with any information he could obtain.

THIS ITEM, IN RELATION TO HE OLD AGREEMENT WITH THE SELAR OPENCAST IS NOW CLOSED;

f) Minute 8g – 10/11/2015 – ONGOING PROJECTS
1) New Dynamic Park near the Vale of Neath Leisure Centre – The park is complete & open, the required fencing now having been erected. The only outstanding item is a sign showing “Rules of the Park” and this has been ordered. It will be erected in early January 2016, at which time this project will be complete.
2) Upgrade of the Memorial at the Welfare Park – Due to circumstances beyond the control of the Council, this item as not progressed but will be moved forward on the agenda until ikt can be revitalised.
3) The Full Development of Pontwalby Park – (Estimated cost of Play Equipment 50k, estimated cost of project 65k) – All grants have been approved and therefore, the required funding is in place. The preferred contractors have been instructed. They will arrange for the play equipment to be produced and their estimated start date to be “on-site” is Monday 25th January 2016. The work will take two (2) to three (3) weeks to complete (the park WILL NOT be accessible whilst the work is being carried out);

g) Minute 8j – 10/11/2015 – The Wall at the Bottom & Fencing at the Top of the Cemetery – The contractor has been unable to start the work due to the ground being too wet. He will start as soon as he possibly can;

h) Minute 8k – 10/11/2015 – The Council Providing a Skip, Once a Month, to Replace Skip Withdrawn by Keep Wales Tidy in April 2015 – The Clerk reported that he had received a written reply from Blaengwrach Community Council in which they stated that they would support an application for grant funding to supply the skips. The next round of funding for the Maesgwyn Wind farm Community Benefit Fund is not open until early March 2016 & the Selar Community Benefit fund for Glynneath or Cwmgwrach is not open until April 2016. The Clerk will liaise with the clerk of Blaengwrach in relation to the funding applications;

i) Minute 8l – 10/11/2015 – The Welfare Park, Usage of Facilities, Access to the Park & Health & Safety Aspects while the Facilities are Being Used – The Clerk read of a letter received from Gwenda Thomas A.M. dated 26th November 2015 as follows:

“Thank you for your letter dated 23rd November 2015 in relation to the Welfare Park.”

“Please be advised that I am yet to receive a response from the South Wales Police but that the Head of Engineering at Neath Port Talbot CBC, Mr D Griffiths, has stated that he “was not aware that the park gates in Earlswood (sic) Close, Glynneath are frequently being blocked by parked vehicles” and would “therefore make enquiries with all interested parties to seek a solution.”

“As soon as I receive further information I will contact you accordingly.”

Some members of the public started to barrack the Council re: the letter, stating that Earlswood Close was incorrect and obviously the Council/Clerk had provided incorrect information. The Chair explained that the letter was read out as written and that in the Council`s original request for information, dated 9th September 2015, the address of the road had been correctly quoted as Earlsfield Close.

As soon as the required information is received from Gwenda Thomas`s office, a letter will be sent to the Junior Tennis Club requesting the following:
a) That seven (7) working days notice of tournaments to be held on the courts are given to the Clerk of the Council who will request, in writing, that the residents of Earlsfield Close keep the entrance to the gates of the park at the bottom of their road clear to enable access for any emergency vehicle through these gates; (if this is agreed, the Council will remind the tournament organisers that should attendees park in the above mentioned road, they should not block any driveways); &
b) That on non-tournament days, anyone using the courts, use the two courts farthest away from Earlfield Close between 8am (court opening time) & 10am in consideration of local residents who work shifts;

j) Minute 8m – 10/11/2015 – Christmas Lighting Provision 2016 – The Clerk will revisit this item with the relevant sub-Committee early in 2016;

k) Minute 8n – 10/11/2015 – Update on the Future Site of the Trem Y Glyn Residential Care Home – There was no update available on this item at this time. Any future information will be reported to the Council by our County Members;

l) Minute 8o – 10/11/2015 – “Rights of Way” in the Welfare Park – The Clerk read a response received from the Land registry with regards to the ownership of the land which members of the public call a “right of way” although a map from the Legal department of Neath Port Talbot County Borough Council received in August 2015 does not show the land in question as an adopted right of way

“Thank you for your letter dated 16th November 2015. It appears that the land you are seeking to determine the ownership of is unregistered and as such the Land Registry has no further information, we would only be able to give details of registered owners of land or property.

The process to find out who owns land or property will depend on whether you have the full postal address for the property you are interested in.”

In view of this response and having examined a map of the area which shows the boundary of the Welfare Park, which DOES NOT INCLUDE THE LAND IN QUESTION, together with the map relating to Rights of Way mentioned in the first paragraph of this minute, the Council decided NOT TO pursue the matter further.

(Mr Gwyn Richards asked if the Council would send him copies of the maps mentioned above for his records and this was agreed. The Clerk will copy the maps & send them to Mr Richards as soon as possible.

THIS ITEM IS NOW CLOSED;

m) Minute 8p – 10/11/2015 – Youth Participation in Town/Community Councils – Councillor Dr. Del Morgan (Councillor Helen Williams was unavilable as she had been called into work unexpectedly) attended the first meeting for Councils who are part of the “pilot scheme” at 4.30pm today at Neath Port Talbot CVs and gave the following report: The Children`s Unit has accepted the Council`s offer to be part of the pilot & will arrange to contact youth clubs, churches, schools etc in the area to meet with people between 13 & 25 to take the project forward. They will update the Clerk at each step of the process;

n) Minute 8r – 10/11/2015 & Agenda Item 8a – Neath Port Talbot CVS Discussion on their Support to Voluntary Groups, Societies & Individuals in the Local Community – Mr Tony Potts gave a short talk on what services the Neath Port Talbot Council for Voluntary Service can provide to people interested in undertaking any voluntary work of any kind. They can: Help set up groups, including setting up a constitution if required, research possible grant funding for groups (both new & established) (they have managed to obtain grant funding for voluntary groups in Neath Port Talbot of approximatley 1.5 million pounds since they were established in 1997), find placements for volunteers, give advice on volunteering or setting up voluntary groups and represent the views of all voluntary groups/voluntary sector to the Welsh Assembly Government, The Abertawe Bro Morgannwg University health Board, NPT Homes and Adult services, Children`s Services & Social Services Departments of the Neath Port Talbot County Borough Council.

If anyone is interested in learning more or wish to become part of the Voluntary Sector (also known as the Third Sector), please contact the Neath Port Talbot CVS on 01639686843 or by email at info@nptcvs.org.uk;

o) Minute 9a – 10/11/2015 – The Management Committee of the 3G Pitch at Abernant Park – Councillor Eddie Jones reported that the meeting due to take place on 16th November 2015 was cancelled due to the pitch not being ready for use. This is due to the wet weather (the last “seal” of the pitch requires a completely dry sevice as “sealing” it whilst damp could ruin the pitch completely). The pitch is expected to be ready for use and officially opened in early January 2016;

p) Minute 9b – 10/11/2015 – The Glynneath Regeneration Stakeholder Group Civic Pride & “Gateway & Signage” Projects – The last Regeneration meeting was cancelled due to not many members of the group being able to attend (this did NOT include the councillors who are members of the Regeneration Committee who DID MAKE THEMSELVES AVAILABLE) and therefore, there is no update available on this item;

q) Minute 15 – 10/11/2015 – Santa`s Grotto at the Town Hall on 23rd November 2015 – The Mayor, Councillor Janet Gregory thanked eveyone who attended for making the evening such a success. She announced that the sum of 33.60 (thirty three pounds 60pence) had been collected for her charity (Diabetes Wales) on the evening.

Councillor Eddie Jones requested that the purchase of a new Santa suit at a cost of 37.99 (thirty seven pounds 99 pence) be sanctioned (the suit is not only used at the Council`s event but at numerous events including the Training Centre Christmas fayre 7 the guides and Brownies Christmas party, throughout November and December each year). This was sanctioned by full Council.

9) OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
a) Councillor Dr. Del Morgan reported that he had attended an exhibition, run by the Welsh assembly Government, entitled “A465 Heads of the Valleys Road, sections 5-6 – Dualling Dowlais top to Hirwaun” on Monday 7th December 2015 in Hirwaun which gave information on the improvement to the A465 on a nine (9) mile stretch between Dowlais & Rhigos Junction, Hirwaun. He read out the following from a handout obtained at the event:
“The scheme involves dualling the 9 mile stretch between Dowlais Top Junction & Rhigos Junction, Hirwaun. The plan is to widen the existing road, but there will be a section of new road at Hirwaun where it is not possible to widen the existing road. In addition to widening the scheme involves inprovements to the junctions and work on existing structures & bridges.

HOW CAN YOU GET INVOLVED
The plans for these sections were originally developed in the 1990s. Most of the design is as orginally developed, but some aspects are currently being reviewed to improve the original design. The public exhibitions (Friday 11th December 2015 at the Dowlais Community Centre, Station Road, Merthyr Tydfil & Saturday 12th December 2015 at Cefn Coed Community Centre, New Church Street, cefn coed, Merthyr Tydfil) will provide you with the opportunity to see the plans, speak to members of the project team and receive more imformation about the scheme proposals. The exhibitions are the first opportunity for you to get involved, but there will be other opportunites to view and comment on the proposals as they develop. Your feedback will help us shape the design, local access and associated land requirements.

WHERE DO I FIND OUT MORE
On thw “web” at http://gov.wales/topics/transport/roads/schemes/a465/section-5
Email: A465PLO@Jacobs.com
By phone: 07497894081
By post: Public Liaison Officer, Chris Meredith at Jacobs UK Limited, Churchill House, Churchill Way, Cardiff CF10 2HH;

b) Councillor Eddie jones reported that the new school mini-buses will be formally handed to YGG, Cwmnedd & Cwmnedd Primary School at 11am on Thursday 10th December 2015. The Mayor, Councillor Janet Gregory & both the County Councillors will attend. The presentation will be made by a representative of the company who have supplied the funding for the purchases;

c) The Clerk reported that in the absence of the two chosen representatives of the Council, he had attended the One Voice Wales Neath Port Talbot Area Committee meeting which took place on 2nd December 2015.

The main topic of discussion was the NPTCBC/Town & Community Council Forum meetings which several Councils feel are not worthwhile attending as the representatives chosen by NPTCBC to attend are usually from the Port Talbot area of the authority and this area does not have any Town or Community Councils. Several people who had attended the last forum complained that the stock answer to any question raised was “We do not have any experience of that problem in our area.” They also complained that the County representatives are “almost abusive” in their answers to the Town & Community representatives who attend the meeting, (This was confirmed by the Glynneath Town Council Representatives who attended). One Voice Wales will write to NPTCBC regarding this matter and report on their reply at the next Area Committee Meeting (9th March 2016);

Also discussed was the “DRIVE FOR LIFE INITIATIVE”. A free refreshers course for mature drivers over the age of sixty (60) available in January, February & March 2016, run by Neath Port Talbot County Borough Council, assisted by the South Wales Police. Anyone wishing to book a course should contact Helen on 01639686828 as soon as possible; &

The Welsh Assembly Government are in the process of consulting with One Voice Wales, County, Town & Community Councils with a view to allowing Town & Community Councils to set aside 500.00 (five hundred pounds) per person to up to two (2) Councillors who incur expenses in carrying out their duties as a Town or Comminuty Councillor (TOWN & COMMUNITY COUNCILS DO NOT RECEIVE ANY EXPENSES/PAYMENT AT THE MOMENT). A further update on this item will be given at the next Area Committee Meeting.

10) CLERKS REPORT ON PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDWARD JONES DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY BOROUGH COUNCILLOS & LEFT THE MEETING. (NOTE: AS THE COUNTY COUNCILLORS HAD LEFT THE MEETING, IT BECAME INQUORATE, (There must be five (5) Councillors present before a vote/decision can be passed), AND SO THE FOLLOWING PLANNING APPLICATION WAS NOTED BY THE REMAINING COUNCILLORS).

20th November 2015, applicant, Mr Robert Lloyd of 30 Waungron, Glynneath SA11 5AS – Amendment to Agreed Planning Application Ref: P2015/0136, Detached dwelling with associated front car parking & raised patio @ Plot 2, 26 Waungron, Glynneath, Neath SA11 5AS (The amendment is an increase in finished floor level by one (1) metre).

COUNCILLORS DR. DEL MORGAN & EDWARD JONES REJOINED THE MEETING;

11) CLERK`S REPORT ON WRITTEN CORRESPONDENCE
13/11/2015 from The Welsh Assembly Government – Notice that the role of Chair of the Arts Council of Wales is vacant;
13/11/2015 from Mr W J Shulver – Letter od complaint relating to “Old Selar fund” (now closed) (see minute 8t of 13th October 2015 & minute 8s of 10th November 2015);
17/11/2015 from One Voice Wales – Their response to the Welsh Assembly Government`s Consultation on the Statutory Guidance for the Well-Being of Future Generations (Wales) Act 2015;
17/11/2015 from South Wales Police – Letter from Sector Inspector Joanna Williams to say that she is moving to the Western BCU Communities & Partnership department and will be replaced by Inspector Steve Rees;
20/11/2015 from The Community Health Council – “WE ARE LOOKING FOR MEMBERS” – anyone wishing to become a member of the area Community Health Council should telephone 02920235558, email member.recruitment@walescgc.org.uk or visit www.wales.nhs.uk/sitesplus/899/page/71611;
20/11/2015 from The Welsh Assembly Government – The Assembly are looking for a Chair & Members of a Scrutiny Committee – Y Ganolfan Dysgu Cymraeg Genedlaetholb(National Entity for Welsh for Adults;
20/11/2015 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 27th November 2015 & minutes of their meeting of 25th September 2015;
26/11/2015 from One Voice Wales – Agenda for the Neath Port Talbot Area Committee meeting to take place on 2nd December 2015 & minutes of the Area Committee meeting of 16th September 2015;
27/11/2015 from Neath Port Talbot County Borough Council, Engineering & Transport Department – details of change of times of some of the X55 bus service – Pontneathvaughan to Swansea – to take effect from 4th January 2016;
27/11/2015 from Vattenfall Limited – Notice that convoys of lorries delivering turbine components to the site will travel from Swansea via the A465 commencing Monday 30th November 2015 between the hours of 9.30am & 3.30pm;
1/12/2015 from The Welsh Assembly Government – Notice of the vacancy of the role of Chair to Career Choices Dewis Gyrfa (CCDG);
2/12/2015 from Glynneath Training Centre – Details of the acquistion of the premises known as the Woolpack, Glynneath;
4/12/2015 from Neath Port Talbot County Borough Council, Social services, Health & Housing Department – Notice of a consultation “PROPOSED CHANGES to the WAY SOCIAL SERVICES DELIVERS DAY OPPORTUNITIES for ADULTS”. – This proposal cocerns Older Persons Day Services: TREM Y GLYN, GLYNNEATH, Gelligron, Ty-Twyn-Teg, Rhodes House & Croeserw CEC. For further information, please contact Mike Jones on 01639684774. The consultation can be completed at www.npt.gov.uk/haveyoursay – Consultation closes on the 13th March 2016.

There was one (1) Section 137 request received from the Welsh Air ambulance requesting a donation (S137 requests are discussed at the Council`s January & July meetings).

The Council requested that the Clerk reply to the Glynneath Training Centre wishing them well in their project to re-fit the premises formally known as the Woolpack Inn.

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting;

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting;

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will only meet when necessary;

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting;

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only meet when necessary;

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee met at 6pm this evening and made the following report from that meeting:
a) That the Council respond positively to the changes in provision of staff pensions (further details will be explored by the Clerk and a further report given in early 2016);
b) That they had discussed five (5) applications for grant funding from the Selar Extension Benefit fund which had been received from local students and the Clerk would contact each applicant with the outcome of their discussion within the next fortnight; &
c) That from preliminary discussions on the setting of the 2016-2017 Precept, which had taken place with the budget reports produced by the Clerk to all Council members, that first inications were that the Precept will probably not need to increase by any great amount. (The final discussion will take place at the January meeting of the Council as the Council has not received the “Base Figures” from the Welsh Assembly Government, via NPTCBC, needed to finalise Precept figures);

18) REPORTS FROM TOWN COUNCILLORS
There were no reports from Town Councillors;

19) REPORTS FROM COUNTY COUNCILLORS
There were no reports from County Councillors;

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place on 12th January 2016, 7pm at the Bethania Community Centre. The agenda for this meeting will be posted on the notice boards outside the Community Centre & Town Hall and on this website by 5pm on Tuesday 5th January 2016.

The first item on the agenda will be the Setting of the 2016-2017 Precept (a requirement of the Wales Audit Office is that all Town/Community Councils must set their Precept by 31st January each year).

COUNCILLORS RESOLVED TO ENTER CLOSED SESSION TO DISCUSS STRATEGIC REVIEW & PERSONNEL MATTERS IN ACCORDANCE WITH TOWN COUNCIL STANDING ORDER 1c & SECTION 100A OF THE LOCAL GOVERNMENT ACT 1972.

The meeting closed at 8.57pm.

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 10th November 2015

COUNCILLORS PRESENT
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor Edward Jones;
Councillor Dr. Del Morgan;
Councillor Christopher Pavett;
Councillor Helen Williams;
Councillor Clive Harris;
Councillor Christopher Williams (left the meeting 8.55pm); Councillor Janice Jenkins (left the meeting 8.45pm);
Councillor Alf Siddley (left the meeting 8.45pm); Councillor John Evans (left the meeting 7.55pm).

COUNCIL EMPLOYEES PRESENT
The Clerk to the Council – Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Roger Simons (left the meeting 8.25pm); Jonathan Sedgmore (left the meeting 7.55pm);
Wayne Sedgmore (left the meeting 7.55pm); Mrs. Lynda Sedgmore (left the meeting 7.55pm);
Mrs. Mary Rees (left the meeting 8.07pm); M Harris (left the meeting 8.07pm);
Mrs R D Jones (left the meeting 8.07pm); Mrs C Rees (left the meeting 8.07pm);
Mr Gerry Reynolds (left the meeting 8.25pm); Mr W J Shulver (left the meeting 7.55pm);
Mr Phil Davies (left the meeting 8.07pm); Mr Eifion Jenkins (left the meeting 7.55pm);
G Harris (left the meeting 8.07pm); J Evans (left the meeting 8.07pm).

ABSENT/APOLOGIES
Councillor Robert Parry
Councillor Vicky Sleep.

1. PRESIDING:
The Mayor, Councillor Janet Gregory;

2. MAYOR`S ANNOUNCEMENTS:
a) The Mayor asked Councillor Dr. Del Morgan to speak regarding the deaths of Councillor Joan Bodman, who passed away on 4th November 2015, and two ex-mayors, David Morgan Williams & Harry Samuel M.B.E. who passed away on the 3rd november 2015 & 7th November 2015 respectively. Councillor Morgan said that the Council`s thoughts were with the families of all their friends/colleagues & ex-colleagues and how Councillor Bodman had been the driving force on many of the Council Projects undertaken in the last two years and those that may come to fruition in the next few years. He went on to say that she not only served the people in her own Ward, but all of the people of Glynneath, with great distinction has had both David Morgan Williams & Harry Samuel in their time as serving Councillors. ALL WILL BE GREATLY MISSED.

There then followed a minutes silence in respect of Joan, David & Harry.

b) The Mayor thanked everyone who had attended the Remembrance Service at the Welfare Park on Sunday 8th November 2015.

c) Councillor Gregory asked the meeting to sanction that the Clerk only meet with people at the office by an appointment booking system in the future. This was agreed by full Council.

3. APOLOGIES FOR ABSENCE
Councillor Robert Parry had ent his apologies as he is ill. No apologies had been received from Councillor Vicky Sleep.

4. DECLARATIONS OF INTEREST
Councillors Edward Jones, Alf Siddley & Dr. del Morgan declared their interest as County Councillors of Neath Port Talbot County Borough Council & Dr. Del Morgan declared his interest as an employee of One Voice Wales.

5. REPORT ON CRIME/POLICING
There were no reported crime figures received for Glynneath for the months of September or October 2015.

The next PACT meeting will be held at Bethania Community Centre, commencing at 6.30pm, on Wednesday 18th November 2015. Priorities from the PACT meeting held on 23rd September 2015 were:
Anti-Social Behaviour, Parking & Speeding.

6. AMENDMENTS TO THE MINUTES OF THE LAST MEETING
Minute 8o – 13/10/2015 – The words “NPT Strategy Committee” should read “NPT Social Care, Health & Housing Committee.

7. CONFIRM THE MINUTES OF THE LAST MEETING HELD AS A TRUE RECORD
Councillors resolved to approve the minutes of the Ordinary Meeting held on 13th October 2015 as a true record of that meeting with the above amendment.

8. MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA ITEMS

a) Minute 8a – 13/10/2015 – CCTV Throughout the Town – Councillor Eddie Jones reported that the CCTV became fully functional on Friday 6th November 2015. This project is now complete & this item is closed.

b) Minute 8b – 13/10/2015 – The Vale of Neath Health Centre – The Clerk read out an item from the minutes (received 19th October 2015) of the meeting of the Vale of Neath Practice Patients Group which took place on the 5th October 2015.;
“Information received from the developer earlier this year stated that the start date would probably be late September 2015. However, when the Welsh Assembly Government reviewed the site plans for the land purchase, they refused to release the land unless the swale drainage system was repositioned. This, in turn, means that the developer has to resubmit revised plans to NPTCBC Planning Department, which they hope will be passed under delegated powers.”

Councillor Eddie Jones reported that he had received notification from NPTCBC Planning Department that the revised plans had been passed within the last seven days.

As soon as a revised date for the construction to start has been received the full Council will be notified.

c) Minute 8c – 13/10/2015 – Agreement of the NPTCBC/Community Council Draft Charter – The next County Council/Town & Community Council Liaison Group meeting will be held on 16th November 2015. The Clerk had received information from NPTCBC to say that two Community Councils in the borough would not give their agreement to one item in the Charter and this will be discussed at the November Liaison Group meeting.

d) Minute 8d – 13/10/2015 – The Damaged Road Surface in Earlsfield Close – The Borough Engineers have been emailed on numerous occasions by the County Councillors but no date has been received for the work to be carried out. The County Councillors have also requested that NPTCBC Engineers place drop kerbs on both pavements in this area.

e) Minute 8e – 13/10/2015 – The Selar Extension Benefit Fund – The closing date for receipt of applications for 2015 is Friday 20th November 2015 with the Panel meeting to discuss on Tuesday 8th December 2015. Up to the date of this meeting, four applications have been received by the Administrator.

f) Minute 8f – 13/10/2015 – Bus Shelter at the Bottom of Nant Hir – Councillors Eddie Jones reported that NPTCBC Health & Safety Officers stated that due to their findings this shelter has been vetoed and WILL NOT BE ERECTED. This item is now closed.

g) Minute 8g – 13/10/2015 – Ongoing Projects:
1) Equipment for a Dynamic Play Area, Adjacent to the Skate Board Park near the Vale of Neath Leisure Centre – The park is complete & the Clerk will instruct the fencing contractors and arrange for relevant signs to be put in place;
2) Upgrade of the Memorial at the Welfare Park – Due to circumstances beyond the Council`s control this item has not progressed but will be moved forward on the agenda until any definative information is received;
3) The Full Redevelopment of Pontwalby Park – estimated cost of play equipment 50,000.00, estimated overall project cost 65,000.00 – A grant application was made to the Maesgwyn Wind Farm Community Benefit Fund Panel who met on the 21st October 2015 and a “conditional offer” for 20,000.00 has been received by the Council (conditional on a successful bid to the Selar Community Fund Panel, who are due to meet on 1st December 2015). The application for funding has been made to the Selar Community Benefit Fund in lieu of outstanding cost of equipment (quotes received would completely overall the area with new equipment – 6 items, wetpour flooring throughout, required fencing, new access gates, benches & litter bins). As soon as the outcome of the bid is known, if successful, the preferred contractors will be instructed to carry out the work.

h) Minute 8h – 13/10/2015 – Sunken Pavements & Broken Drop Kerbs – The NPTCBC Streetcare Engineers have attended to survey the work needed on the drop kerbs near the Crown Inn but the Councillors request for the widening of these two drop kerbs and repair to others which have not taken place. Our County Councillors will continue to “lobby” NPTCBC to get the work carried out.

i) Minute 8j – 13/10/2015 – The Wall at the Bottom of, and Fencing at the Top of the Cemetery – Although the Cemetery Supervisor has returned to work, the contractor has been unable to start the work as the ground is too wet. He will start the work as soon as he possibly can.

j) Minute 8k – 13/10/2015 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in April 2015 – The Clerk reported that he is still awaiting a written reply from Blaengwrach Community Council. If the reply is in favour of “shared skips” an application for grant funding to supply the skips will be made. The Councillors who serve on both Councils have agreed to chase the reply.

k) Minute 8l – 13/10/2015 -The Welfare Park, Usage of Facilities, Access to the Park and Health & Safety Aspects While the Facilities are Being Used – The copies of letters from the South Wales Police & Neath Port Talbot County Borough Council (in relation to parking) are still awaited (the Clerk requested copies from Gwenda Thomas`s Office & will “chase in the next two weeks). As soon as they are received a letter will be sent to the Junior Tennis Club requesting the following:
a) For seven, working days notice of tournaments to be held on the courts be given to the Clerk to the Council who will request, in writing, that the residents of Earlsfield Close keep the entrance to the gates of the park at the bottom of their road clear to enable access for any emergency vehicle through these gates; (if this is agreed, the Council will remind the tourament organisers that should attendees park in the above mentioned road, they should not block any driveways); &
b) That on non-tournament days, ANYONE using the courts, use the two courts farthest away from Earlsfield Close between 8am (park opening time) & 10am in consideration of some local residents who work night shifts.

m) Minute 8n – 13/10/2015 – Christmas Lighting Provision 2016 – The Clerk will revisit this item with the relevant sub-committee early in 2016.

n) Minute 8o – 13/10/2015 – “Rights of Way” in the Welfare Park – The Clerk will write to the Land Registry with regards to the ownership of the land which members of the public call a “right of way” although a map from the Legal Department of Neath Port Talbot County Borough Council received in August 2015 does not show the land in question as an adopted right of way. As soon as an answer is received, a further report will be made.

o) Minute 8p – 13/10/2015 – The Glynneath Training Centre “Growing Together Initative” – The Training Centre were unsuccessful with their grant application but have applied to another grant provider & as soon as the outcome of the second application is known, they will inform the Council.

p) Minute 8q – 13/10/2015 – Presentation & Q&A Session on “Youth Participation in Town/Community Councils – The first meeting for Councils who are part of the “pilot scheme” has been arranged for 4.30pm to 6pm, Tuesday 8th December 2015 at the Neath Port Talbot CVS. Councillors Dr. Del Morgan & Helen Williams were selected by the Council to attend.

q) Agenda item 8a – The Resignation of Councillor John Evans from the Town Council – Councillor Evans had submitted his written resignation to the Clerk on the 14th October 2015. This was noted and accepted by the full Council.

r) Agenda item 8b – Neath Port Talbot CVS Discussion on their Support to Voluntary Groups, Societies & Individuals in the Local Community – The NPTCVS had sent their apologies as they had overlooked the fact that their Annual General Meeting was taking place at the same time as this meeting.

The Council will invite them to address the December meeting.

s) Agenda item 8c – Request by Mr W J Shulver to Address the Meeting on the “Old Selar Fund”, Grants given by the Maesgwyn Wind Farm Community Benefit Fund Panel, Grants given by the Selar Community Benefit Fund Panel & the “Rights of Way” in the Welfare Park – Mr Shulver again asked if this Council could say what happened to the monies from the Old Selar Fund which was in existence in 2001. The Chair referred him to the answer given in the meeting of the meeting of 13th October 2015, minute 8t, which reads as follows:
“Mr Shulver asked about a Selar Fund that had been in existence in 2001 and whether there were any monies still in this fund. The Council could not answer the question as there was only one Councillor who had been a serving Councillor in 2001. However, Mr Reynolds, who was in attendance as a member of the public asked the Chair if he could answer the question as he had been a serving member of the committee of the fund. The Chair agreed and Mr Reynolds informed the meeting that all paperwork relating to this fund had been returned to the Selar Site at Rhigos, Aberdare CF44 9UR by the Committee Treasurer several years ago”.

Mr Shulver reply was that he had written to the company requesting information under the Freedom of Information Act 2000 but had not received a reply and he beleived that this Council should contact the company demanding a reply. It was explained that this Council was never responsible for the fund in question and COULD NOT demand a reply from a private company. THIS ITEM IS NOW CLOSED.

Mr Shulver & Mrs R D Jones then asked why a grant had been given to the Rheola Walled Garden Project as the garden was not in any of the Glynneath wards. Several Councillors informed Mr Shulver & Mrs Jones that the project was in the Glynneath West Ward and therefore was eligible for grant funding under the Selar Community Benefit Fund guidelines. (The fact that the project was in the Glynneath West ward had been checked with the NPTCBC Electoral Officer before this meeting). It was suggested that if anyone wanted further details of the project that they contact the applicant or the Administrator of the Selaer Community Benefit Fund. – THIS ITEM IS NOW CLOSED.

As to the “Rights of Way” in the Welfare Park, see minute 8n above.

9) OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
a) The Management Committee of the 3G Pitch at Abernant Park – Councillor Eddie Jones reported that there will be a meeting of this external committee in the week commencing 16th November 2015 to discuss certain aspects of the use, fees etc for the pitch. No formal agenda had been received at this time.
b) Councillor Dr. Del Morgan & Eddie Jones reported that there was nothing more to report on the Glynneath Regeneration Stakeholder Group Civic Pride Project or “Gateway & Signage” Project at this time.
c) As Councillor Janet Gregory was will and couldn`t attend the meeting of the Vale of Neath Practice Patients Group & Councillor Robert Parry, who did attend the meeting is ill and cannot be present at this meeting, the Clerk gave a short report from the minutes of the Group meeting which tookplace on 5th October 2015.

“The Group had held discussions with the Glynneath chemists concerning possible extension of Saturday hours & opening on a Sunday but it had been decided that this was not a viable option at this time.” &

“The Group had secured a grant to install a new Patient Information System in the new Health Centre when it is completed.”

A question was asked about the grant in relation to delays in the building of the new Health Centre – “Would the grant still be available if there were on-going delays in the commencement of the building of the Centre?” – The Clerk, as Adminstrator of the Maesgwyn Wind Farm Community Benefit Fund, answered that most Community Benefit Funds allow a two year period from the time an offer letter is sent out to the successful applicant for the project to start and if there were to be hold ups to take it outside this time scale, the applicant could write to the Fund Panel with a request to extend the timescale. It would then be up to the Panel to make the decision.

10) PLANNING APPLICATIONS
COUNCILLORS DR. DEL MORGAN, EDWARD JONES & ALF SIDDLEY DECLARED THEIR INTEREST AS COUNTY COUNCILLORS AND LEFT THE MEETING.
20/10/2015 (ref: P2015/0945) from Exxon Mobil Limited, Emryn Way, Leatherhead, Surrey – Erection of three (3) acrylic illuminated free-standing advertisment structures & three (3) box signs at Tesco Express, Park Avenue, Glynneath, Neath SA11 5EW;
29/10/2015 (ref: P2015/0946 from Solar Century, c/o, Pegasus Planning Limited, 1st Floor, South Wing, Equinox North, Great Park Road, Almondsbury, Bristol BS32 4QL – Varaiation of non-material amendment condition & condition 7 of Planning Permission P2014/0821, approved on 6th July 2014, to allow a variation of condition to list additional application detail and the re-wording of condition 7 to enable revised drainage works at Hendre Fawr, Mount Road, Rhigos, Aberdare;
3/11/2015 (ref: P2015/0930) from Miss Lynsey Rosser of 12 Hays Crescent, Glynneath, Neath SA11 5BE -Single storey rear extension, velux roof lights, raised patio & steps at 46, Heathfield Avenue, Glynneath, Neath SA11 5AB.
COUNCILLORS Dr. DEL MORGAN, EDWARD JONES & ALF SIDDLEY REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE
19/10/2015 from Mrs R D Jones – Request for details of date of set up, monies received and grants made for both the Selar Community Benefit Fund & the Maesgwyn Wind Farm Community Benefit Fund under the Freedom of Information Act 2000;
19/10/2015 from One Voice Wales – Pro-forma for sharing Best Practice on Council Projects/Making it Happen;
19/10/2015 from the Vale of Neath Practice – Minutes of the meeting of the Patient Participation Group which took place on 5th October 2015;
26/10/2015 from The National Assembly for Wales – Notice of a consultation – “THE DRAFT PUBLIC SERVICE OMBUDSMAN (WALES) BILL” – Consultation can be completed www.SeneddFinanceAssembly.Wales or in written form to The Committee Clerk, Finance Committee, National Assembly for Wales, Cardiff Bay, CF99 1NA;
26/10/2015 from Historic Promotions & Event Management, Devon – Event proposals for Battle of the Somme, Verdun & Jutland Centenary, 1940`s Home Front Re-enactments & Boeing 100th & 100 Years of American Aerospace Anniversary;
28/10/2015 from the Rural Development Team of NPTCBC – Invitation to take part in the “Working for Nature Project”;
30/10/2015 from the Welsh Assembly Government – October 2015 Update for Town & Community Councils;
30/10/2015 from Suzy Davies A.M. – Publically Accessible Defibrillators;
30/10/2015 from Neath Port Talbot CVS – Maternity Network Wales;
30/10/2015 from Neath Port Talbot CVS – Invitation to the AGM on Tuesday 10th November 2015;
2/11/2015 from South Wales Police – Details of the Commissioner of Police`s Budget Consultation 2016/2017. Responses can be emailed to commissioner@south-wales.pnn.police.uk or by post to The Police & Crime Commissioner for South Wales, Consultation Response, Ty Morgannwg, Police Headquarters, Bridgend CF31 3SU;
2/11/2015 from NPTCBC, Chief Exective`s Office – Notice thast the Neath Port Talbot County Borough Council`s Annual report for 2014/2015 can be viewed at www.npt.gov.uk/Annualreport;
3/11/2015 from Celtic Leisure – Request to attend the Christmas Lights Service to “do some promotional work” with regards to the Vale of Neath Leisure Centre;
6/11/2015 from Glynneath Junior Tennis Club – Letter relating to various topics in relation to the Welfare Park Tennis Courts & Pavilion (THE CONTENT OF THIS LETTER WAS NOTED BY THE COUNCIL);
9/11/2015 from NPTCBC – Democratic Services Department – Agenda for County/Town & Community Council Liaison meeting of 16th November 2015 & minutes of the meeting 27th July 2015.

On the 4th November 2015 the Council received a Section 137 request for financial assistance for Marie Curie Nurses in Neath Port Talbot.

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting. However, the Clerk requested that he be allowed to instruct the contractor responsible for the annual ROSPA reports of the Council to add the Skateboard Park to the list, as Councillor Bodman used to arrange this for the Glynneath Bikers & Boarders Club and when the reports are received he will invoice the Club for the amount charged each year. This was agreed by full Council.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will only meet when necessary.

15) REPORTS FROM THE TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting but Councillor Gregory asked for volunteers to attend the Town Hall in the next two weeks to ensure that the Christmas trees were put up and decorated in time for Santa`s Grotto (Monday 23rd November 2015).

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee meets quarterly and is next due to meet on Tuesday 8th December 2015.

18) REPORTS FROM THE TOWN COUNCILLORS
There were no further reports from the Town Councillors.

19) REPORTS FROM THE COUNTY COUNCILLORS
There were no further reports from the County Councillors.

20) The next full Council meeting will take place at 7pm on Tuesday 8th December 2015. It will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA. The agenda for the meeting will be posted on the notice boards outside the Bethania Community Centre & the Town Hall and will also be available on this website by 5pm on Tuesday 1st December 2015.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE MEETING BUT CAN ONLY ADDRESS THE MEETING IF THEY HAVE CONFIRMED THE TOPIC, IN WRITING, TO THE CLERK (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN DAYS PRIOR TO THE DATE OF THE MEETING (MONDAY 30th NOVEMBER 2015).

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 13th October 2015

COUNCILLORS PRESENT

The Deputy Mayor, Councillor Tony Pritchard;
Councillor Edward Jones;
Councillor Clive Harris;
Councillor John Evans;
Councillor Dr. Del Morgan;
Councillor Christopher Pavett;
Councillor Alf Siddley;
Councillor Helen Williams.

COUNCIL EMPLOYEES PRESENT

Clive Baker, Clerk to Glynneath Town Council

MEMBERS OF THE PUBLIC PRESENT

Rebecca Jones (South Wales Evening Post) (left the meeting 9.15pm); Roger Simons (left the meeting 9.15pm);
Gerry Reynolds (left the meeting 9.15pm); Jonathan Sedgmore (left the meeting 9.15pm);
Gwyn Richards (left the meeting 9.15pm); Mary Rees (left the meeting 9.15pm);
Wayne Sedgmore (left the meeting 9.15pm); Mrs R D Jones (left the meeting 9.15pm);
M Harris (left the meeting 9.15pm); Mrs C Rees (left the meeting 9.15pm);
Miss N Rees (left the meeting 9.15pm); Jason Rees (left the meeting 8.45pm);
W J Shulver (left the meeting 9.15pm); Mrs Lynda Segmore (left the meeting 8.45pm);
W Jones (left the meeting 8.20pm); E Howells (left the meeting 9.15pm);
K Lewis (left the meeting 9.15pm); Phil Davies (left the meeting 9.15pm);
Beryl Evans (left the meeting 9.15pm); Colin Evans (left the meeting 8.45pm);
Mrs Rita Evans (left the meeting 8pm); Mrs Paula Mainwaring (left the meeting 8pm);
Mrs L Harvey (left the meeting @ 8pm).

ABSENT/APOLOGIES

The Mayor, Councillor Janet Gregory;
Councillor Joan Bodman;
Councillor Robert Parry;
Councillor Janice Jenkins;
Councillor Vicky Sleep;
Councillor Christopher Williams.

1) PRESIDING: The Deputy Mayor, Councillor Tony Pritchard, in the absence of the Mayor.

2) MAYOR`S ANNOUNCEMENTS

The Mayor had given her apologies due to illness.

3) APOLOGIES FOR ABSENCE

Councillors Janet Gregory, Joan Bodman & Robert Parry had sent their apologies due to illness. Councillors Janice Jenkins & Vicky Sleep had sent their apologies due to work commitments and Councillor Christopher Williams had sent his apologies due to family commitments.

4) DECLARATIONS OF INTEREST

Councillors Edward Jones & Alf Siddley declared their interest as County Councillors of Neath Port Talbot County Borough Council and Councillor Dr. Del Morgan declared his interest as a County Councillor of Neath Port Talbot County Borough Council & as an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING

The report crime figure for August 2015 were as follows:
Anti-Social Behaviour – 6;
Burglary – 0;
Criminal Damage & Arson – 3;
Drug Related Crime – 3;
Other Crime – 1;
Other Theft – 4;
Public Disorder & Weapons – 2;
Robbery – 0;
Shoplifting – 1;
Vehicle Crime – 0;
Violent Crime – 11;
TOTAL – 31.

The next PACT meeting will take place at 6.30pm on Wednesday 18th November 2015 at the Bethania Community Centre. The priorities from the PACT meeting held on the 23rd September 2015 were:
1) Anti-Social Behaviour;
2) Parking; &
3) Speeding.

6) AMENDMENTS TO THE MINUTES OF THE MEETING OF THE 8th SEPTEMBER 2015

There were no amendments to the minutes of the meeting of the 8th September 2015.

7) CONFIRM THE MINUTES OF LAST MEETING AS A TRUE RECORD

Councillors resolved to approve the minutes of the Ordinary Meeeting of the 8th September 2015 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE MEETING OF 8th SEPTEMBER 2015 & AGENDA ITEMS

a) Minute 8a – 8/9/2015 – CCTV Throughout the Town – The Clerk reported that the full planning permission and grant funding had been received & that the preferred contractors had been instructed to start the work. Councillor Eddie Jones reported that he had met with the surveyor from the contractor and they had agreed to start the work on Monday 26th October 2015. The work should be completed by Friday 6th November 2015 when the CCTV will be fully functional.

b) Minute 8b – 8/9/2015 – The Vale of Neath Health Centre – A firm date for “breaking ground” has still not been received but the Planning Department of ABMUHB have promised to email the date to the Clerk as soon as one as been set.

c) Minute 8c – 8/9/2015 – Agreement of the NPTCBC/Town & Community Council Charter – The County Council/Town & Community Council Liaison Group merting which was due to take place in September 2015 did not take place and will now be held in November 2015.

d) Minute 8d – 8/9/2015 – The Damaged Road Surface in Earlsfield Close – The Borough Engineers have been emailed on numerous occassions by the County Councillors but no date has been received for the work to be carried out. The County Councillors have also requested that NPTCBC Enginners place drop kerbs on both pavements in this area.

e) Minute 8e & Minute 17 – 8/9/2015 – The Selar Extension Benefit Fund – The Clerk reported that posters had been put up in the Council notice boards and the guidelines for applicants & application forms were available at the Bethania Community Centre for students and/or their parents/guardians to pick up. The closing date for receipt of applications for 2015 is Friday 20th November 2015 with the panel meeting to discuss on Tuesday 8th December 2015.

f) Minute 8f – 8/9/2015 – The Bus Shelter at the Bottom of Nant Hir – Councillor Eddie Jones reported that NPTCBC had been contracted on numerous occassions but had still not erected the shelter. He will continue to “chase”.

g) Minute 8g – 8/9/2015 – Ongoing Projects:
1) Equipment for a Dynamic Play Area for children between 11 & 17 – the work commenced on Monday 12th October 20125 and will be complete by 20th October 2015. The Clerk will arrange for fencing & relevant signs to be erected as soon as possible;
2) Upgrade of the Memorial at the Welfare Park – Due to Councillor Bodman`s hospitalisation and the Clerk being on holidays for the last fortnight, this item has not progressed. An update will be given at the next meeting.

h) Minute 8h – 8/9/2015 – Sunken Pavements & Broken Drop Kerbs – The NPTCBC Streetcare Engineers have attended to survey the work needed on the drop kerbs near the Crown Inn but Councillors request for widening of these two drop kerbs & repairs to others have not taken place. Our County Councillors will continue to “chase”.

i) Minute 8i – 8/9/2015 & Agenda Items 8d & 8f – The Post Office Network Transformation Programme – Official confirmation that the Glynneath Post Office will move to the new development in the premises formally known as the Crown Inn was received from the Post Office on 8th October 2015. The target date for opening is early March 2016 (precise date to be confirmed at a later date). ANYONE WISHING TO OBTAIN FURTHER DETAILS REGARDING THE NEW POST OFFICE SHOULD CONTACT THE POST OFFICE REGIONAL NETWORK MANAGER B Y TELEPHONE ON 03457223344 OR BY EMAIL AT comments@postoffice.co.uk , QUOTING THE REFERENCE 31464299.

Questions were asked by some of the public present relating to the Full Planning Permission granted for the proposed development at the Crown Inn which included:
1) What happens when delivery lorries come to the development, as there are two local primary schools in the near vacinity?
2) Why was permission granted to this individual as he has other shops in Glynneath and this could be detrimental to the trade of others in Glynneath? &
3) Will roads be closed to enable the development to take place?

The Chair gave the following replies:
1) Condition 7 of the Approval of Full Planning Permission issued by Neath Port Talbot County Borough Council, as the Local Planning Authority, reads:
“There shall be no HGV deliveries to & from the site between 8am & 9.30am and 3.00pm & 4.30pm Mondays to Fridays during the school term and there shall be no deliveries to & from the site between the hours of 11pm & 7am at any time, with the exception of newspaper deliveries – REASON – In the interest of highway and pedestrian safety and to protect residential amenity.” (THIS MIRRORS THE COMMENT MADE BY THE GLYNNEATH TOWN COUNCIL WHEN DETAILS OF THE APPLICATION WAS FIRST POSTED ON THE NPTCBC PLANNING WEBSITE).
2) That the Guide to Probity and Planning (issued by the Welsh Assembly Government) states the following examples of issues that the local planning authority CANNOT normally consider as a material planning consideration:
Loss of value to private individual property;
Loss of view;
Boundary disputes including encroachment of foundations & gutters;
Private covenants or agreements;
The applicant`s personal conduct or history;
The applicant`s motives;
POTENTIAL PROFIT TO THE APPLICANT;
LOSS OF TRADE TO COMPETITORS;
DISRUPTION DURING ANY CONSTRUCTION PHASE;
Private “rights of way”;
Private rights to light;
Potential damage to property;
Age, health, status, background or work pattern of any objector;
Time taken to do the work;
Capacity of private drains;
Building and structural techniques; &
Alcohol or gaming licences.
3) This Council were unable to say if roads would need to be closed during the development but that the County Borough Council, if they received a request to close “roads/highways”, would post the necessary legal notices well before any closures tookplace.

The meeting was reminded that once Approval of Full Planning Permission was granted it could not be rescinded unless any condition attached to that permission was broken & that it was the role of the Neath Port Talbot County Council and NOT the Glynneath Town Council to ensure that these conditions were met.

THIS ITEM IS NOW CLOSED.

j) Minute 8j – 8/9/2015 – The Wall at the bottom of & the fencing at the top of the Cemetery – The Cemetery Supervisor is away from work following a non-work related accident and is unsure when he will be able to return. Within four weeks of him returning to full duties, the contractor will attend to carry out the work.

k) Minute 8k – 8/9/2015 – The Council Providing a Skip, Once a Month, to Replace the Skip withdrawn by Keep Wales Tidy – The Clerk reported that he had written to Blaengwrach Community Council on 21st September 2015 but awaited their reply. If the reply is in favour of “shared skips” an application for grant funding to supply the skips will be made.

l) Minute 8m – 8/9/2015 – The Welfare Park, Usage of Facilities, Access to the Park and Health & Safety Aspects whilst the Park is Being Used – The letters to all residents & the Junior Tennis Club, outlining the suggestions to see if a compromise could be agreed had not been sent due to the Clerk`s holidays and letters received from Gwenda Thomas A.M., Bethan Jenkins A.M. & Christina Rees M.P. in relation to this matter (copies of replies to Gwenda Thomas`s letters to the South Wales Police & NPTCBC (in relation to parking in the area) (requested by the Clerk) were still awaited).

The Council reported that they had requested that Tennis Wales change the venue address on their website from Earlsfield Close to Addoldy Road & would arrange for the gates in addoldy Road to be open on the days that tournaments were due to take place to allow vehicles to drive into the Park & park in front of the Pavilion. (Due to an error in the letter to Tennis Wales the post code for the top of Addoldy Road was given. The Clerk will arrange for this to be changed to the correct post code.) The members of the Junior Tennis Club asked what right the Clerk & the Council had to request a post code change without consulting them or the Glynneath Tennis Club (to which the Junior Tennis Club ARE NOT affiliated)? – The reply was that the courts are on land owned & maintained by the Town Council. The Junior Tennis Club & others replied that the land is owned by the people of Glynneath.

After consulation with the Licensing officers at NPTCBC, it was agreed that the Junior Tennis Club did not need a PRS Licence to play the radio for any “cardio tennis sessions”.

The full opaque cover has been purchased and will be fitted to the fence between the courts & adjacent dwellings as soon as possible.

The Council explained, again, that it was looking for the best for both the Junior Tennis Club , park users & local residents and, if possible, would like to reach a compromise from both sides to stop any future bad feeling or arguments between park users, the club & local residents and that as soon as the above mentioned letters are received from the South Wales Police & NPTCBC, thay will be requesting the following from the Junior Tennis Club to achieve this compromise;
a) A request for seven (7) working days notice of tournaments to be held on the courts be given to the Clerk of the Council who will request,in writing, that the residents of Earlsfield Close keep the entrance to the gates of the park at the bottom of their road clear to enable access for any emergency vehicle through these gates; (if this is agreed, the Council will remind the tournament organisers that should attendees park in the above mentioned road, they should not block any drive-ways); &
b) That on non-tournament days, anyone using the courts use the two courts farthest away from Earlsfield Close between 8am (park opening time) & 10am in consideration of some local residents who work night shifts. (This has been requested by some residents).

The Junior Tennis Club coaches and officials stated that they believed that the Council are “siding” with local residents. Yet again the Council stated that they were trying to achieve a best solution for all concerned.

The Club officials then asked if the Council would reimburse them with the sum of three hundred pounds (300.00) in lieu of old trophies & equipment lost when the improvements to the Pavilion was carried out in 2006 and that they, at the time, were “banned” from using the courts due to a dispute with the then Clerk & Council. The Council declined the request as a Community Benefit Grant of far greater than the amount mentioned above had been made in 2013 for new equipment for the development of junior tennis in Glynneath to the club.

Several people then tried to speak over each other and several accusations were made against individual Councillors & the Clerk.

The Chair called the meeting to order and closed this item.

m) Minute 8n – 8/9/2015 – Christmas Lighting Provision 2016 – Councillor Bodman was unable to attend the meeting due toillness so the cost of ordering new lights for Aberdare Road & Merthyr Road, Pontwalby were not available.

n) Minute 8o – 8/9/2015 -Update on the Future Site for the Trem Y Glyn Residential Care Home – There was no update available on this item at this time but Councillor Dr. Del Morgan reported that the NPTCBC Strategy Committee will meet next month & he believed that this was one of the items on the agenda.

Councillor Morgan has informed the staff at Trem Y Glyn of the meeting & will continue to report any future information received to both this Council & the staff at the Home.

o) Minutev 8q -8/9/2015 – “Rights of Way” in the Welfare Park – Due to holidays the Clerk had not visted the Land Registry but will try to do so before the November meeting.

p) Minute 15 – 8/9/2015 – The Glynneath Training Centre “Growing Together Initiative” – The Training Centre are awaiting the decision from the Grant Provider.

q) Agenda item 8a – Presentation & Q&A Session on “Youth Participation in Town/Community Councils” – Hannah & Harri from the Neath Port Talbot Children`s Rights Unit gave a short presentation showing how some Councils have a Youth Representative as a “non-voting” member of their Council. The representative (Harri is the Youth Representative on the Pontardawe Town Council) reports on feedback on any matters discussed by people, aged between 11 & 25, in the community.

They asked if the Council would take part in a pilot scheme to encourage youth participation which would be co-ordinated by the Children`s Rights Unit. The council agreed, in principle, to be part of the pilot & will send two (2) representatives to a meeting with the Unit in December 2015 (date to be arranged) & to a training session at the Unit in January 2016.

r) Agenda item 8b – Nominations & Selection of a new Town Council Member of the Glynneath Regeneration Group – A vacancy has arisen on the Regeneratio Group as Councillor Janice Jenkins has asked to be replaced as, due to her working patterns, she will not be able to attend future meetings.

The Chair asked for nomainations. Councillor Tony Pritchard was nominated & seconded and as there were no other nominations, his selection was ratified by full Council.

s) Agenda item8c – Final Update, from the External Auditor`s Report, on the Annual Return for the Year Ending 31st March 2015 – The report reads “Except for the matters below, in our opinion, the information in the return is in accordance with proper practices and NO matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.”
“1) Section 1(13) was incorrect as it included a payment made in march 2015 – This was corrected immediately by the Council;
2) The Internal Auditor ticked No for the question “has the Council prepared the accounts on the correct accounting basis?” We understand that this is an error by the Internal Auditor as the accounts were prepared on the correct accounting basis;
3) it should be noted, that for future returns, the full insurance schedule of the Council should be sent and not just the insurance summary.”

The full accounts can be seen at www.glynneathtowncouncil.gov.uk in the Accounts Section.

t) Agenda item 8e – Request by Mrs R D Jones & Mr W J Shulver to Address the Meeting with Regards to the Selar & Maesgwyn Wind Farm Community Benefit Funds – The Chair asked Mrs Jones for her questions & she asked why certain grants had been made from both funds and stated that she believed that most of the projects she had heard about did not benefit the whole community as some were given to projects for children only, some for people over 50 only & some to sports clubs.

The Council replied that each individual application was judged by the Panel on its own merits & if it was thought that it was of benefit to the wider community, it was agreed and it feels that, in the case of the Maesgwyn Wind Farm Fund, which is administered by the Clerk on behalf of the Council, that grants given did so. (Details of applicants, projects & grants advanced can be viewed at www.glynneathtowncouncil.gov.uk – Maesgwyn Wind Farm Community Benefit Fund section).

It was explained that the Selar Community Benefit Fund was administered by an officer of the Education, Leisure & Lifelong Learning Department of Neath Port Talbot County Borough Council and that this funds panel also judged every application on the same basis.

Mr Shulver asked about a Selar Fund which had been in existence in 2001 and whether there was any money left in this fund. The Council could not answer this question as there was only one Counciilor still o the Council since 2001 & he could not recall any details of this fund. However, Mr Reynolds, who was in attendance as a member of the public asked the Chair if he could answer the question as he had been a serving member on the committee of this fund. The Chair agreed and Mr Reynolds informed the meeting that all paperwork relating to this “old” fund had been returned to the Selar Site at Rhigos, Aberdare CF44 9UR, by the committee Treasurer, several years ago.

9) OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES

a) Councillor Eddie Jones reported that he and Councillor Robert Parry had attended the first meeting of the Management Committee of the 3G Pitch but that at the meeting the only order of business was to elect a Chair, Treasurer & Secretary. A further meeting will take place when the pitch is ready for use.

b) Councillor Dr. Del Morgan & Eddie Jones reported that they had attended a Glynneath Regeneration Stakeholder Group meeting on the 12th October 2015 and that prices had been obtained for the Civic Pride Project and increased activity for this and the “Gateways & Signage” project should be seen in the next few months.

10) CLERK`S REPORT ON PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN, EDWARD JONES & ALF SIDDLEY DECLARED THEIR INTEREST AS COUNTY COUNCILLORS OF NEATH PORT TALBOT & LEFT THE MEETING.

15/9/2015 – Applicant: NPT Homes, Ty Gwyn Brunel Way, Neath SA11 2FP – REF: P2015/0732 – Single storey sun room extension & two storey balcony extensions to front elevation, installation of four (4) windows in eastern (side) elevation, creation of a double door entrance top rear garage & formation of raised decking & associated gazebo to front of Maeshir, Park Avenue, Glynneath SA11 5DZ;
6/10/2015 – Applicant: Mr Andrew Goodenough, The Briars, 20 Pontneathvaughan Road, Glynneath SA11 5AR – REF: P2015/0904 – Retention & completion of a detached garage at 36 Heathfield Avenue, Glynneath SA11 5AB;
12/10/2015 – Applicant: Mr Keith Richards, 41 High Street, Glynneath SA11 5BS – REF: P2015/0912 – Change of use from Post Office (Class A1) to a residential dwelling (Class A3) at 41, High Street, Glynneath SA11 5BS.

COUNCILLORS DR. DEL MORGAN, EDWARD JONES & ALF SIDDLEY REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE

9/9/2015 from One Voice Wales – Notice that the Planning Directorate at the Welsh Assembly Government has opened a consultation on Chapter 10 of the Planning Policy Wales (PPW) & Technical advice Note 4 (TAN4). All details & consultation can be found http://gov.wales/consultations/planning/proposed-changes-to-ppw-and-tan-4/?lang=en; 10/9/2015 from Play Wales - Autumn 2015, Issue 45 of the "Play for Wales" magazine; 11/9/2015 from the Welsh Assembly Government - Notice that the roles of Independent Chair & Independent Member to a Regulatory Board for Wales are open for applications. For full details & application forms please telephone 02920825454 or email SharedSErvicesHelpdeskwales.gsi.gov.uk;
11/9/2015 from the Welsh Assembly Government – Notice that the role of Chair of Sport Wales is vacant;
15/9/2015 from Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 25th September 2015 & minutes of their meeting of 31st July 2015;
18/9/2015 from Neath Port Talbot CVS – Summer 2015 edition of the Voluntary Voice magazine;
18/9/2015 from One Voice Wales – Notice of a Neath Port Talbot County Borough consulktation on ACTIVE TRAVEL (WALES)ACT 2013 – Cycling & walking routes. The consultation & map of existing routes in Glynneath can be found at www.npt.gov.uk/default.aspx?page=13525;
24/9/2015 from the Welsh Assembly Government – Invitation to Councillors to attend the PREPARING for PUBLIC SERVICES BOARDS CONFERENCE 2015;
24/9/2015 from Miss Kate O`Sullivan – Wind Farm Information Sheet (part of her thesis) which includes details of How to Apply, Who is Eligible, Who has been Successful etc. for the maesgwyn Wind farm Community Benefit Fund for both Glynneath & Onllwyn;
28/9/2015 from the Wales Audit Office – Notice of a new External auditor for Town & Community Councils for the years ending 31/3/2016, 31/3/2017, 31/3/2018 & 31/3/2019;
28/9/2015 from NPTCBC, Licensing Manager – Notice that the GAMBLING ACT 2005 – DRAFT STATEMENT of PRINCIPLES 2016 can be found & commented on at www.npt.gov.uk/consultations;
2/10/2015 from Vattenfall Limited – Pen Y Cymoedd Wind Farm Project, September 2015 Community Update;
2/10/2015 from Neath Port Talbot CVS – Request to attend a meeting of the Council to discuss improvements to their support to voluntary organisations, community groups & individuals in local communities;
2/10/2015 from Christina Rees M.P. – Questions relating to the Welfare Park (tennis courts) & other matters in Glynneath;
2/10/2015 from Mrs Ruth Davies – letter relating to the tennis courts at the Welfare Park;
6/10/2015 from the Mid & West Wales Fire & Rescue Service – Notice that the Draft Strategic Improvement Plan 2016-2021 can be viewed at www.mawwfire.gov.uk;
8/10/2015 from the Welsh Assembly Government – Natural Resource Management Bulletin – Issue 24 – October 2015.

There was one request for funds under Section 137 Guidelines received:
5/10/2015 from the Chairman of the Llangollen International Musical Eisteddfod – request for funds to ensure the continuation of the Eisteddfod`s future (All S137 requests are discussed in the January & July meetings each year).

12) REPORTS FROM THE CEMETERY COMMITTEE
This Committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This Committee has not met since the last full Council meeting.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This Committee will only meet when necessary.

15) REPORTS FROM TOWN HALL/COMMUNITY CENTRE COMMITTEE
This Committee has not met since the last full Council meeting.

16) REPORTS FROM THE PROJECT ACTION GROUP
This Committee will only meet when necessary.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This Committee meets quarterly and will next meet on 8th December 2015.

18) REPORTS FROM TOWN COUNCILLORS
There were no reports to this meeting from the Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no reports to this meeting from the County Councillors.

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place at 7pm on Tuesday 10th November 2015. It will take place in the Bethania Community centre, High Street, Glynneath, SA11 5DA.

The agenda will be posted on this website & on the notice boards outside the Town hall & Community Centre by 5pm on Tuesday 3rd November 2015.

The first agenda item will be the Neath Port Talbot CVS discussing improvements in their support to voluntary organisations, groups & individuals in local communities.

THE MEETING CLOSED AT 9.45pm.

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 8th September 2015

COUNCILLORS PRESENT
Councillor Edward Jones
Councillor Dr Del Morgan
Councillor Christopher Pavett
Councillor Robert Parry
Councillor Vicky Sleep
Councillor John Evans

COUNCIL EMPLOYEES PRESENT
Clerk to the Council: Clive Baker

MEMBERS OF THE PUBLIC PRESENT
Roger Simons (left the meeting 8.20pm) Jonathan Sedgmore (left the meeting 8.20pm)
Wayne Sedgmore (left the meeting 8.20pm) Lynda Sedgmore (left the meeting 8.20pm)
Gwyn Richards (left the meeting 8.20pm) J Evans (left the meeting 8.20pm)
M Harris (left the meeting 8.20pm) R D Jones (left the meeting 8.20pm)
C Rees (left the meeting 8.20pm) N Rees (left the meeting 8.20pm)
W Jones (left the meeting 8.20pm) W J Shulver (left the meeting 8.20pm)

ABSENT/APOLOGIES
Councillor Alf Siddley (Illness)
The Deputy Mayor, Councillor Tony Pritchard (Illness)
Councillor Joan Bodman (Illness)
The Mayor, Councillor Janet Gregory (Illness)
Councillor Janice Jenkins (work commitments)
Councillor Clive Harris (family commitments)
Councillor Helen Williams (family commitments)
Councillor Christopher Williams

1) PRESIDING: Councillor Dr Del Morgan (in the absence of the Mayor & Deputy Mayor);

2) MAYOR`S ANNOUNCEMENTS: As the Mayor was absent through illness, there were no Mayor`s Announcements;

3) APOLOGIES FOR ABSENCE
Councillors Janet Gregory, Alf Siddley, Tony Pritchard & Joan Bodman had sent their apologies due to illness. Councillor Janice Jenkins had sent her apologies due to work commitments. Councillors Helen Williams & Clive Harris had sent their apologies due to family commitments. No apologies had been received from Councillor Christopher Williams;

4) DECLARTIONS OF INTEREST
Councillor Edward Jones as a County Borough Councillor of NPTCBC & Councillor Dr. Del Morgan as both a County Councillor of NPTCBC & an employee of One Voice Wales;

5) REPORT ON CRIME/POLICING
As there was no meeting in August 2015 the reported crime figures for both June 2015 & July 2015 were reported as follows:

June 2015
Anti-social behaviour – 6
Burglary – 0
Criminal Damage & Arson – 3
Drug Related Crime – 3
Other Crime – 1
Other Theft – 4
Public Disorder & Weapons – 2
Robbery – 0
Shoplifting – 1
Vehicle Crime – 0
Violent Crime – 11
TOTAL – 31

July 2015: -
Anti-social Behaviour – 4
Burglary – 4
Criminal Damage & Arson – 4
Drug Related Crime – 1
Other Crime – 1
Other Theft – 1
Public Disorder & Weapons – 1
Robbery – 0
Shoplifting – 1
Vehcle Crime – 0
Violent Crime – 4
TOTAL – 21

In the July 2015 South Wales Police Neighbourhood News there is a reminder to dog owners that they are responsible for cleaning up after their dog(s). It states “ALLOWING YOUR DOG TO FOUL IN A PUBLIC SPACE IS NOT ONLY DANGEROUS BUT A CRIMINAL OFFENCE UNDER THE DOGS (FOULING OF LAND) ACT 1996. YOU COULD BE HIT WITH A 100.00 (ONE HUNDRED POUND) FINE OR PROSECUTED UP TO A 1000.00 (ONE THOUSAND POUND) FINE IN A MAGISTRATES COURT

PUBLIC PLACES ARE DEFINED AS “ANY LAND USED BY THE GENERAL PUBLIC”. THIS INCLUDES PUBLIC PARKS, PITCHES AND PLAY AREAS.

NOTE: The next PACT meeting is due to take place in St. Mary`s Church, Cwmgwrach at 6.30pm on Wednesday 23rd September 2015. The priorities set at the last PACT meeting (29/7/2015) were:
Anti-social behaviour, parking & speeding.

6) AMENDMENTS TO MINUTES OF THE MEETING OF 14th JULY 2015:
There were no amendments to the minutes of the above meeting.

7) CONFIRMATION OF THE MINUTES OF THE MEETING OF THE 14th JULY 2015 AS A TRUE RECORD:
Councillors resolved to approve the minutes of the the above meeting as a true record.

8) MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA ITEMS:

a) Minute 8a – 14/7/2015 – CCTV throughout the Town – The Clerk reported that the Planning Application had been acknowledged by NPTCBC and permission was expected on or around the 20th October 2015.
Councillor Eddie Jones will “chase” the Streetlighting Department of the Borough Council to ensure that the required columns are energised. When the planning permission is received, the contractor will be instructed to carry out the work & the agreed grant for the project will be claimed from the Selar Community Benefit Fund.

b) Minute 8b – 14/7/2015 – The Vale of Neath Health Centre – No further news is available but as soon as any is received it will be reported to the full Council.

c) Minute 8c – 14/7/2015 – Agreement of the NPTCBC/Community & Town Council Draft Charter – The next update of this item is due at the County/Town & Community Council Liaison Group meeting which is due to take place in late September or early October 2015.

d) Minute 8d – 14/7/2015 – The Damaged Road Surface in Earlsfield Close – The Borough Engineers have been emailed on numerous occasions by the County Councillors but no date has been received for the work to be carried out. The County Councillors have also requested thar NPTCBC Enginers place drop kerbs on both pavements in this area.

e) Minute 8e – 14/7/2015 – Preliminary Discussion on the Administration & Make Up of the Panel Members of the New Selar Extension Benefit Fund – See Finance & Audit Committee Report (minute 17) below.

f) Minute 8f – 14/7/2015 – The Bus Shelter at the Bottom of Nant Hir – Councillor Eddie Jones reported that he had contacted NPTCBC on numerous occasions but the shelter had still not been erected. He will continue to “chase” regularly.

g) Minute 8g – 14/7/2015 – Ongoing Projects -
1) Equipment for a Dynamic Play Area Adjacent to the Skateboard Park near the Vale of Neath Leisure Centre – The Lease of Land & Planning Permission has been obtained & the grant monies have also been received. The contractors were instructed on 1st September 2015 and have ordered the equipment from their suppliers. Work is expected to start in early October 2015 & should be completed by the end of October 2015;
2) The Council are still trying to obtain a third quote for clearance of the area (known as the Grounds Man`s Compound). Councillor Bodman has agreed to continue to try to obtain the third quote and also get quotes for railings & maintenance of the proposed gardens. As soon as these are recived the Project Group will meet to discuss the whole project.

h) Minute 8h – 14/7/2015 – Sunken Pavements & Broken Drop Kerbs – The Street Care Team of NPTCBC have temporarily repaired the drop kerbs near the Crown Inn but the Councillors have requested the widening of these drop kerbs & repairs to which has not taken place. Our County Councillors will continue to “lobby” NPTCBC to get the work carried out.

i) Minute 8i – 14/7/2015 – The Post Office Network Transformation Programme – Official confirmation has still not been received from the Post Office in relation to Glynneath Post Office but Full Planning Permission has been granted for the proposed development of the property known as the Crown Inn.

j) Minute 8k – 14/7/2015 – The Wall at the Cemetery – The required fencing has been obtained and the wall will be removed and the fencing erected as soon as D&D Hire is able to attend.

k) Minute 8n – 14/7/2015 – The Council Providing a Skip, Once a Month, to Replace the Skip Withdrawn by Keep Wales Tidy in April 2015 – A firm decision on the sharing of the skip & cost of provision is awaited from Blaengwrach Community Council. he Council asked the Clerk to write for an update.

l) Minute 8o -14/7/2015 – Aberpergwm Colliery – Councillor Eddie Jones reported that the planning appeal for the Heol Y Mynydd Wind Farm has been refused, which, if there is an upturn in the economy, could help Aberpergwm Colliery.

m) Minute 8q- 14/7/2015 – The Welfare Park, Usage of Facilities, Access to the Park & Health & Safety Access Whilst the Facilities are being Used – A report was given by the sub-committee set up after the meeting of 14th July 2015 following their meeting of the 27th August 2015 which was attended by Mrs J L Davies & Mrs Katherine Davies (residents of Earlsfield Close). No representatives of the Glynneath Junior Tennis were in attendance as they declined the invitation from the Council. The reports was as follows:
1) A request for seven (7) working days notice of tournaments to be held on the courts be given to the Clerk of the Council who will request, in writing, that the residents of Earlsfield Close keep the enterence to the gates of the park, at the bottom of their road, clear to enable access for any emergency vehicle through these gates; (if this is agreed, the Council will remind the tournament organisers that should any attendees park in the above mentioned road, they should not block any drive ways);
2) That the organisers of the tournament(s) ask attendees, including tournament officials, to park in other areas around the park by furnishing them with the postcode for Park Avenue, Glynneath (SA11 5DR) or Addoldy Road, Glynneath (SA11 5DU). (The Council will arrange for the gates of the Park in Addoldy Road to be open so that some vehicles can drive into the Park & park in front of the Pavilion whilst the tournament takes place – these vehicles would have to be moved if an emergency vehicle was needed to allow nearest access to the tennis courts);
3) That the Junior Tennis Club obtain a PRS (Performing Rights Society) licence to enable a radio to be played for “cardio tennis sessions”;
4) That on non-tournament days, anyone using the courts use the two courts farthest away from the properties in Earlsfield Close between 8am (park opening time) to 10am in consideration of some local residents who work night shifts (this has been requested by several local residents);
5) That a fully opaque cover be purchased and fitted to the fence between the tennis courts and the adjacent dwellings.

As there were members of the Junior Tennis Club in attendance, the Chair asked if they would consider these proposals. They replied that they feel that they should not be asked not to use any of the courts during the park`s opening hours, would check to see if a PRS licence was required, but as far as parking & vehicle access was concerned, they feel that as the Lawn Tennis Association is a “multi-million pound” organisation and their published postcode on their webite for Junior Tennis Tournaments in Glynneath is SA11 5DS (Earlsfield Close) that any request to change the postcode would not be accepted.

The Council explained that it was looking for the best for the Junior Tennis Club, Park users & local residents and, if possible, would like to reach a compromise to stop any future bad feeling or arguments between the above mentioned groups.

It was proposed that the Clerk write to all residents of Earlsfield Close & to the Junior Tennis club organisers, outlining the above suggestions to see if a compromise can be agreed.

The full Council ratified this proposal.

n) Minute 8s – 14/7/2015 – Christmas Lighting Provision – Councillor Bodman was unable to attend the meeting due to illness so the costs for ordering new lights for aberdare Road & Merthyr Road, Pontwalby were not available.

o) Minute 8t – 14/7/2015 – Update on the Future Site for the Trem Y Glyn Residential Care Home – Councillors Dr Del Morgan & Eddie Jones reported that they had met with the Chief Executive of NPTCBC who had ensured them that Trem Y Glyn was safe on its present site for the moment and that NPTCBC were continuing to look for suitanle land in Glynneath to build the new care home. They also discussed with him if a complete refurbishment of the existing building would be an option. Although he did not commit to this suggestion, he did agree to discuss it with the relevant officers at the County Borough.

Any future information will be reported to the full Council meetings by our County Members,

p) Minute 19 – 14/7/2015 – School Mini-Buses – Councillor Jones reported that the mini-buses had been ordered but were not expected to be delivered until February 2016 but there was a five (5) year “built-in” maintenance package in the contract.

q) Agenda item 8a – “Rights of Way” in the Welfare Park – Mr Gwyn Richards had made a written request to address the Council on this matter – Mr Richards stated that “he believed that there was a “right of way” through the Welfare Park, commencing at the Glynneath Library, continuing adjacent to the back of the properties in Park Avenue through to the south side of the fence of the existing tennis courts and ending in Earlsfield Close and that most of it has been blocked by a local resident who has claimed part of the land & that part of the land which has been claimed was owned by Glynneath Town Council.” Several of the more senior members of the public present agreed with Mr Richards that they had walked the footpath many times in past years.

The Council had received a Notice of Confirmation of Modification Order from NPTCBC Legal Department on the 14th august 2015 relating to “rights of way” in or near to the Welfare Park and the above was NOT shown as a “right of way” on the map. (The map was shown to the members of the public). The Land Certificate for the Welfare Park was examined but it was unclear if the strip of land in question was owned by the Glynneath Town Council.

A proposal was made that the Clerk contact the Land Registry to ascertain who owns the land in question & report back to the Council at a later meeting. This was agreed by full Council.

Councillor John Evans agreed to contact Mr Jon Griffiths of NPTCBC to see if he knew where the definative footpaths were in this area.

r) Agenda item 8b – Nominations for Two (2) Representatives of the Council to Serve on the 3G Pitch Management Committee – This item had first been discussed in the meeting of 9th December 2014 when several amendments to the Pitch Management Agreement was requested by the Council. These amendments have taken place, all funding, leases & planning permission for the project (pitch to be situated at Glynneath RFC, Abernant Park, Glynneath) have been obtained and the work is due to start in the next fortnight. the Chair asked for nominations/volunteers to represent the Council at any Pitch Management meetings. Councillors Robert Parry & Eddie Jones volunteered to serve as the Council`s representatives (to be reviewed at each Annual General Meeting) for 2015-2016. There were no further nominations/volunteers and the Council agreed that Councillors Pary & Jones would represent Glynneath Town council on this external committee.

9) OTHER REPORTSREPORTS BY COUNCILLORS WHO SERVE ON EXTERNAL COMMITTEES
Councillors Dr. Del Morgan & Rob Parry reported that they and the Clerk had attended a Glynneath Regeneration Group meeting on 7th September 2015 where it was confirmed that the car park at the bottom end of Oddfellows Street was now ownded by Neath Port Talbot County Borough Council.

Also discussed at the meeting was the Trem Y Glyn Development (see minute 8o above), on-going Council Projects (see minute 8a for CCTV & minute 8g for Dynamic Park and Welfare Park) and Town Gateways.

An update on Town Gateways was given by Councillor Morgan who had travelled through Glynneath with Mr Ian Williams (NPTCBC Regeneration Officer) to try to find the best locations for the “gateways” & improved signage to encourage more people to stop in Glynneath rather than by-pass it. The locations & signage are still under discussion with NPTCBC.

10) PLANNING APPLICATIONS

COUNCILLORS DR. DEL MORGAN & EDWARD JONES DECLARED THEIR INTEREST AS NEATH PORT TALBOT COUNTY BOROUGH COUNCILLORS & LEFT THE MEETING.

24/7/2015 – Ref: EN010059 – Applicant: Hirwaun Power Limited – Notice from the Planning Inspectorate that the Secretary of State has granted development consent for the Hirwaun Power Station under Sections 116 & 117 of the Planning Act 2008 (as amended) and Regulation 23 of the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009 (as amended). The full decision can be viewed at http://infrastructure.planninginspectorate.gov.uk/projects/wales/hirwaun-power-station/

27/7/2015 – Ref: P2014/1176 – Applicant: Mr Kumar of 15 Furnace Terrace, Neath SA11 2EE – Amendment to plan of development at the premises formally known as the Crown Inn, High Street, Glynneath SA11 5BR in respect of the change of a full rear extension adjacent to number 11, High Street, Glynneath to a part rear extension;

5/8/2015 – Ref: P2015/0668 – Applicant: Lee Watt, Games Energy UK Limited, Braidhurst House, 1 Finch Way, Strathclyde Business Park, Bellshill, North lanackshire ML4 3PE – Variation of Condition 2 (Specifications of Approved Development) & Condition 20 (Construction & Traffic Management) to allow additional options with regards and to agree details in association of Condition 20 of Planning Permission P2010/1148 (development of an Energy Park with fifteen (15) turbines & associated works at Mynydd Y Gelli, nr. Abergwynfi, Port Talbot) granted on 27th August 2013;

27/8/2015 – Ref: P2015/0501 – Applicant: Glynneath Town Council, Bethania Community Centre, High Street, Glynneath, Neath SA11 5DA – Installation of cameras fitted to existing lighting columns together with fifteen (15) wireless units includsing two (2) relay points on lighting columns at various points in Chain Walk, Park Avenue & High Street, Glynneath;

3/9/2015 – Ref: P2015/0802 – Applicant: Mr John Jackson, 12, Hoel Y Glyn, Glynneath, Neath SA11 5AU – New detached four (4) bedroom dwelling on land adjacent to 12, Heol Y Glyn, Glynneath SA11 5AU;

7/9/2015 – Ref:P2015/0733 – Applicant: Pennant Walters (MAESX) Limited, Hirwaun House, Hirwaun Industrial Estate, Hirwaun, Aberdare, CF44 9UL – Revised scheme for the extension of the Maesgwyn Wind Farm with an installed capacity of up to 12.5MW comprising five (5) (previously ten (10)) wind turbines (125 metre to tip height), anemometer mast, two (2) substations, control buildings, engineering operations & landscaping. Supplementary Environkmental Information in relation to landscape & visual, noise, transport, ecology, coal mining, shadow flicker, construction method statement & residential visual amenity study. Amended turbine & track layout, application site boundary plan & revised Design & Access Statement for Wind Farm at Maesgwyn, North West of Glynneath.

COUNCILLORS DR. DEL MORGAN & EDWARD JONES REJOINED THE MEETING.

11) WRITTEN CORRESPONDENCE
15/7/2015 – Welsh Assembly Government – Factsheet on the Tax Collection and Management (Wales) Bill;
17/7/2015 – One Voice Wales – NALC Briefing on the required contents of Town & Community Council websites;
17/7/2015 – Gwenda Thomas A.M. – Gwenda`s Welsh Assembly News – July 2015;
17/7/2015 – NPTCBC, Democratic Services Department – Agenda for the County/Town & Community Councils Liaison Forum – Monday 27th July 2015 and minutes of their meeting of 23rd March 2015;
21/7/2015 – Welsh Assembly Government – Statutory Guidance on the Playing Fields (Community Involvement in Disposal Decisions) (Wales) Regulations 2015;
23/7/2015 – Neath Port Talbot Countryside & Environmental Group – Agenda for their meeting of 31st July 2015 & minutes of their meeting of 29th May 2015;
24/7/2015 – NPTCBC, Engineering & Transport Department – Notice that the parking restriction on High Street, (Monday to Saturday 8am to 6pm – 2 (two) hours) (opposite the Community Centre) will be enforced from Monday 3rd August 2015. RESIDENTS CAN APPLY FOR A PARKING PERMIT on line at www.npt.gov.uk/parking or by telephone from 01639763939;
24/7/2015 – Barclays Bank plc – Notice that the Glynneath branch of Barclays Bank will close on Friday 30th October 2015;
27/7/2015 – Welsh Assembly Government – Notice that the role of Chair of the Board of Natural Resource Wales is vacant. Anyone wishing to apply may do so at www.gov.wales/publicappointments. For further details please telephone Shared Service Helpdesk on 02920825454 or email SharedServiceHelpdesk@wales.gsi.gov. uk;
29/7/2015 – Commissioner of the South Wales Police – Notice of a consultation “WHAT`S YOUR VISION FOR THE FUTURE OF POLICING IN SOUTH WALES”. The full details can be found at www.south-wales.police.uk , your views can be given via the above website, by telephone to the Consultation Team on 01656762987 or by email at Consultation@south-wales.pnn.police.uk
10/8/2015 – Disability Wales – Invitation to the National Conference on Hate Crime & Bullying in the Age of Social Media – Thursday 15th October 2015 – 10.30am at the Orangery, Margam, Port Talbot;
10/8/2015 – Vattenfall Limited – Pen Y Cymoedd Wind Energy Project Community E-newsletter no. 19;
12/8/2015 – One Voice Wales – Notice of Motions to be discussed at the Annual General Meeting to be held on 3/10/2015;
12/8/2015 – One Voice Wales – Notice that the Older People`s Commissioner for Wales`s report on “LIFE & CARE FOR OLDER PEOPLE IN CARE HOMES” can be read at www.olderpeoplewales.com/wl/reviews/residential_care_review/Response_Register.aspx
14/8/2015 – Welsh Assembly Government – Legal briefing – Public Contracts Regulations 2015 – Impact on the Standing Orders & Financial Regulations Adopted by Councils;
14/8/2015 – Welsh Assembly Government – Legal Topic Notice on Procurement by councils in Wales;
17/8/2015 – NPTCBC – Legal Department – Definative Map Modification Order no: 1/15, 2015 in respect of Public Footpaths from Gelliceibryn to Park Avenue & from Robert Street to Addoldy Road;
17/8/2015 – One Voice Wales – Notice of a viewer`s consultation – BBC CHARTER REVIEW. The review can be completed at www.bbc.co.uk/tomorrowbbc by email to tomorrow@bbc.co.uk or by telephoning 08000680116;
17/8/2015 – Welsh Assembly Government – Notice that the Royal Commission on the Ancient & Historical Monuments of Wales are looking to appoint two (2) new commissioners. Full details of the role can be found at http://wales.gov.uk/publicappointments or via Shared Services Helpdesk on 02920825454 or by email from SharedServicesHelpdesk@wales.gsi.gov.uk
18/8/2015 – Welsh Assembly Government – Letter from Leighton Andrews A.M. Minister for Public Services, stating that a consultation on the WELSH GOVERNMENT`S DRAFT DIRECTIONS to the LOCAL DEMOCRACY & BOUNDARY COMMISSION for WALES has been launched;
21/8/2015 – NPTCBC – Notice of revision of the X55 bus ervice with effect from 1/9/2015;
27/8/2015 – British Weights & Measures – “The Yardstick” Journal – Issue 58 – August 2015;
28/8/2015 – NPTCBC – Food Standard Agency Guidelines on “Use by” dates;
28/8/2015 – One Voice Wales – Agenda for the Neath Port Talbot Area Committee Meeting scheduled for the 16th September 2015 & minutes of their meeting of 10th June 2015;
7/9/2015 – Neath CVS & Mid & West Wales Fire & Rescue Service – Invitation to Councillors to attrend a presentation on “MAKE EVERY CONTACT COUNT” initiative to be piloted in Glynneath;
7/9/2015 – Welsh Assembly Government – Notice that the Draft Statutory Guidance for the Well-Being of Future Generations (Wales) Act 2015 as been published at www.gov.wales/consultations/people-and-communities/shared-future-shared-purpose?skip=1&lang=en
7/9/2015 – South Wales Police – Implementation of Changes to Police Station Office Services. NOTE: NEATH POLICE STATION ENQUIRY DESK IS OPEN DAILY BETWEEN 8am & 6pm

Also received: Two (2) Section 137 requests for donations. One from the Glynneath Stroke Group & one from Shelter Cymru. (All Section 137 requests are discussed at the January & July meetings of the Council)

12) REPORTS FROM THE CEMETERY COMMITTEE
This committee has not met since the last full Council meeting.

13) REPORTS FROM THE PARKS & OPEN SPACES COMMITTEE
This committee has not met since the last full Council meeting but the Clerk reported that the 2015 ROSPA reports for the Welfare Park & Pontwalby Park had been received. Both reports were very good with no major repair needed to any of the equipment. A schedule of minor repairs, including repairs to seating & ground surfaces has been issued to the Parks Supervisor & Cemetery Supervisor who will carry out the require work as part of the winter programme of works for 2015-2016.

14) REPORTS FROM THE HUMAN RESOURCES COMMITTEE
This committee only meets when necessary.

15) REPORTS FROM THE TOWN HALL & COMMUNITY CENTRE COMMITTEE
This committee has not met since the last full Council meeting. However, the Clerk read out a request from VIEW (Glynneath) Ltd (Glynneath Training Centre) requesting use of the grass ara from the “vestry” door of the Community Centre up to the outside wall of the grounds as part of a pilotnto develop a “GROWING TOGETHER INITIATIVE”. The initiative will involve community members working together and taking responsibility to turn underused land into productive community gardens.

The request was granted & the Clerk will inform the Training Centre.

16) REPORTS FROM THE PROJECT ACTION GROUP COMMITTEE
This committee has not met since the last full Council meeting.

17) REPORTS FROM THE FINANCE & AUDIT COMMITTEE
This committee made the following recommendations following their meeting of earlier in the evening:
a) The Selar Extension Community Benefit Fund -
1) That the panel be made up of the existing Finance & Audit Committee;
2) That grants should only be available to students studying for a University Degree or an equivalent HND course with the acceptance/entry number being exhibited as proof of the course;
3) That the maximum grant be 100.00 (one hundre pounds) per applicant for 2015 7 that the amount of the grant be reviewed on an annual basis;
4) That application forms be made available in August each year (as soon as possible for this year), to be returned by the end of October each year with the panel meeting in either november or early December to assess, with the grant being made within fourteen (14) days of the panel meeting;
5) That the Clerk be the Administrator of the fund.

b) Renewal of Membership of Disability Wales – Although the membership has risen from 50.00 (fifty pounds) to 100.00 (one hundred pounds) per annum, it is recommended to renew this yeaer and in future years discuss renewal when the new membership fee is known.

c) Authorisation for the Clerk/RFO to use Internet Banking for the purpose of inter account transfers & bill payments – As the local Barclays Bank (the Council`s bankers) is due to close on 30th October 2015 and the Clerk/RFO has thirty five (35) years banking experience, the Committee feel that this request should be granted. The Clerk/RFO will continue to report all payments to the Council at each monthly meeting.

The above three (3) recommendations were ratified by full Council.

18) REPORTS BY TOWN COUNCILLORS
There were no reports received from Town Councillors.

19) REPORTS FROM COUNTY COUNCILLORS
There were no further reports from County Councillors

20) DATE, TIME, VENUE & AGENDA ITEMS FOR THE NEXT MEETING
The next full Council meeting will take place at 7pm on Tuesday 13th October 2015. It will take place in the Bethania Community Centre, High Street, Glynneath SA11 5DA.

Agenda items requested:
1) Presentation & Q&A Session on “Youth Participation in Town & Community Councils” (Hannah & Harri from the NPT Children`s Rights Unit); &
2) Nominations & selection olf a new Town Council Member of the Glynneath Regeneration Group.

The final agenda for the October 2015 meeting will be posted on this website and on the Council noticeboards by 5pm on Tuesday 6th October, 2015.

MEMBERS OF THE PUBLIC ARE ENTITLED TO ATTEND THE COUNCIL`S FULL MEETINGS BUT CAN ONLY ADDRESS THE MEETING IF THEY HAVE CONFIRMED THE TOPIC, IN WRITING, TO THE CLERK. (NOTE: ALL REQUESTS OF THIS NATURE MUST BE RECEIVED AT LEAST SEVEN DAYS BEFORE THE SCHEDULED DATE OF THE MEETING).

Minutes of the Monthly Meeting of the Glynneath Town Council held in the Bethania Community Centre @ 7pm on Tuesday 14th July 2015

COUNCILLORS PRESENT
The Mayor, Councillor Janet Gregory;
The Deputy Mayor, Councillor Tony Pritchard;
Councillor John Evans (left the meeting @ 9pm);
Councillor Edward Jones;
Councillor Dr. Del Morgan;
Councillor Christopher Pavett;
Councillor Joan Bodman;
Councillor Clive Harris.

COUNCIL EMPLOYEES PRESENT
Clive Baker, Clerk to Glynneath Town Council

MEMBERS OF THE PUBLIC PRESENT
Rebecca Jones (South Wales Evening Post) (left the meeting 9pm); Roger Simons (left the meeting 9pm);
Gerry Reynolds (left the meeting 9pm); Simon Knoyle (left the meeting 7.50pm);
Richard Knoyle (left the meeting 7.50pm); Jonathan Sedgmore (left the meeting 7.50pm);
Wayne Sedgmore (left the meeting 7.50pm); Linda Sedgmore (left the meeting 7.50pm);
Eifion Jenkins (left the meeting 7.50pm); Lesley Reeves (left the meeting 7.50pm);
Karen Foote (left the meeting 7.50pm); Chris Atkins (left the meeting 7.50pm);
Lee Davies (left the meeting 7.50pm); Katherine Davies (left the meeting 7.50pm);
Eira Howells (left the meeting 7.50pm); Kelvin Lewis (left the meeting 7.50pm);
Eileen Jones (left the meeting 7.50pm); Carol Bailey (left the meeting 7.50pm);
Linda Pike (left the meeting 7.50pm); D Roberts (left the meeting 7.50pm);
G Sims (left the meeting 7.50pm); D Evans (left the meeting 7.50pm);
J Challenger (left the meeting @ 7.50pm).

ABSENT/APOLOGIES
Councillor Janice Jenkins (Work Commitments);
Councillor Vicky Sleep (Family Commitments);
Councillor Christopher Williams (Family Commitments);
Councillor Robert Parry (Family Commitments);
Councillor Helen Williams (Family Commitments);
Councillor Alf Siddley (Illness).

1) PRESIDING
The Mayor, Councillor Janet Gregory.

2) MAYOR`S ANNOUNCEMENTS
The Mayor thank all those present who had attended her Inauguration Service & buffet on Sunday 12th July 2015.

3). APOLOGIES FOR ABSENCE
Councillor Alf Siddley had given his apology due to illness;
Councillor Janice Jenkins had given her apology due to work commitments; &
Councillors Robert Parry, Christopher Williams, Helen Williams & Vicky Sleep due to family commitments.

4) DECLARATIONS OF INTEREST
Councillor Edward Jones declared his interest as a County Councillor of NPTCBC & Councillor Dr. Del Morgan declared his interest as both a County Councillor of NPTCBC and an employee of One Voice Wales.

5) REPORT ON CRIME/POLICING
The reported crime figures for Glynneath for May 2015 are:
Anti-social Behaviour – 5
Burglary – 3
Criminal Damage & Arson – 2
Drug Related Crime – 1
Other Crime – 0
Other Theft – 3
Public Disorder & Weapons – 2
Robbery – 0
Shoplifting – 1
Vehicle Crime – 4
Violent Crime – 4
TOTAL REPORTED CRIME IN GLYNNEATH FOR MAY 2015 = 25.

NOTE: THE NEXT VALE OF NEATH PACT MEETING IS TO TAKE PLACE IN BETHANIA COMMUNITY CENTRE, GLYNNEATH at 6.3pm ON WEDNESDAY 29th JULY 2015.

The priorities from the PACT meeting held on 20th May 2015 were:
Anti-Social Behaviour/Concern for Safety at Maes Y Fffynon House & Morfa Glas & Speeding on Park Avenue & High Street, glynneath and on Merthyr Road, Pontwalby.

6) AMENDMENTS TO THE MINUTES OF 9th JUNE 2015
There were no amendments to the minutes of the meeting of the 9th June 2015.

7) CONFIRMATION THAT THE MINUTES OF THE 9th JUNE 2015 AS A TRUE RECORD
Councillors resolved to approve the minutes of the meeting of the 9th June 2015 as a true record of that meeting.

8) MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING & AGENDA ITEMS

a) Minute 8a – 9/6/2015 – CCTV – The Clerk reported that the Selar Community Benefit Fund Panel had agreed to a grant towards the project with the condition that planning permission was obtained. The planning application has been delayed due to NPTCBC moving several lighting columns near the Lamb & Flag but now that a new plan of where the columns are situated has been received, it will be submitted by Friday 17th July 2015. When planning permission has be received, the contractors will be instructed to carry out the work as they have everything ready to proceed and the grant money will be claimed from the Selar Community Benefit Fund.

b) Minute 8b – 9/6/2015 – Vale of Neath Health Centre – A firm date for “breaking ground” has still not been set. It has been reported that the Section 106 Agreement is almost ready to be signed and as soon as it is signed, the work may begin (see minute 9 below).

c) Minute 8c – 9/6/2015 – Agreement of the NPTCBC/Community Council Draft Charter – The next update on this item will be due at the next County Council/Town & Community Council Liaison Group meeting which will now take place in September 2015.

d) Minute 8d – 9/6/2015 – The Damaged Road Surface in Earlsfield Close – The borough engineers have been emailed on numerous occasions by the County Councillors but they have still not received a firm date for this work & the placement of drop kerbs in the same street being carried out.

e) Minute 8e – 9/6/2015 – Discussion on the Administration & Make Up of Panel Members of the New Selar Extension Benefit Fund – This item will be discussed at the September 2015 meeting.

f) Minute 8f – 9/6/2015 – The Bus Shelter at the Bottom of Nant Hir – Councillor Eddie Jones reported that a new site had been found for this shelter but it had not yet been erected. He will contact NPTCBC to find out when it will be put into place.

g) Minute 8g – 9/6/2015 – ONGOING PROJECTS
1) Equipment for a Play Area (Dynamic Park) Near the Vale of Neath Leisure Centre – Full funding for the project has been agreed with the conditions that a Lease of Land & Planning Permission is obtained. The lease was received on 8th July 2015 from the NPTCBC, Legal Department and was examined. the Council resolved that it be signed by the Mayor and the Clerk and reurned to NPTCBC immediately. The Planning Department have acknowledged the application and a final decision should be received by 25th August 2015. As soon as the permission is received, the contractors will be instructed to start the wotk & the grant funds will be claimed.
2) Upgrade of the Memorial Area of the Welfare Park – Two quotes for full clearance of the area known as the Grounds Man`s Compound have been received and the Clerk is meeting with a third contractor on Friday 17th July 2015. Councillor Bodman has spoken to three contractors in relation to fencing/railings and in relation to the maintenance of the proposed gardens. As soon as they are their quotes are received the Project Group will meet to discuss.

h) Minute 8h – 9/6/2015 – Sunken Pavements & Drop Kerbs – The Streetcare Team in NPTCBC have temporarily repaired the drop kerbs near the Crown Inn. The County Councillors have asked them to widen these two drop kerbs and call to repair all other broken pavements and drop kerbs through the Town. As no answer has been received to their request, the County Councillors will “chase” the department.

i) Minute 8i – 9/6/2015- The Post Office Network Transformation Programme – Official confirmation has still not been received from the Post Office in relation to Glynneath Post Office and full planning permission is still awaited for the proposed development at the Crown Inn.

j) Minute 8j – 9/6/2015 – Vale of Neath Practice Patient Group Meeting – The group met on the 18th June 2015 (see minute 9 below).

k) Minute 8k – 9/6/2015 – The Wall at the Bottom & The Fencing at the Top of the Cemetery – The required fencing has been ordered and as soon as it is received the wall will be removed by D & D Hire and the fencing erected.

l) Minute 8l – 9/6/2015 – Court Deputy Savings Letter – The Court deputy is an appoi